National Conference Transportation Fund Application 2025-26

National Conference Transportation Fund Application 2025-26

The purpose of this travel fund is to assist clubs and organizations with managing travel expenses related to attending national conferences. The funds will be allocated on first come, first served basis. Funding decisions will be done in a viewpoint neutral manner and will not be based on the organization’s point of view. Amounts allocated will depend on basis of the travel destination zone.
National Conference Transportation Fund- Elgibility Criteria
1. Clubs and organizations must be attending a National Conference in order to apply for National Conference Transportation Funds.
2. All applicants must be recognized organizations as defined by those groups having filed the necessary campus organization registration forms with the Sacramento State Student Organizations and Leadership Office (SO&L) and deemed in “good standing.”
3. Clubs and organizations must have an approved Club Accounting Form (CAF) on file with ASI Accounting Services. If you have not completed your CAF, please do so here.
4. Each applicant (defined as Club/Organization) may receive a maximum of up to $1,000.
5. Only direct travel expenditures related to transportation will be funded.
6. This eligibility is separate from the organization’s DOC fund.
7. All applications with associated receipts for reimbursement must be submitted no later than 4 weeks after the event has been completed.
Note: Any club or organization that receives money from the National Conference Transportation Fund is not eligible to receive money from any other ASI travel fund for the same event.

Allocation for National Conference Transportation Fund based on location zone:

Pacific - $625 (California, Nevada, Oregon, Washington)

Mountain - $750 (Arizona, Colorado, Idaho, Montana, New Mexico, Utah, Wyoming, Alaska *1)

Central - $875 (Alabama, Arkansas, Illinois, Iowa, Kansas, Louisiana, Minnesota, Mississippi, Missouri, Nebraska, North Dakota, Oklahoma, South Dakota, Tennessee, Texas, Wisconsin)

Eastern - $1,000 (Connecticut, Delaware, Florida, Georgia, Indiana, Kentucky, Maine, Maryland, Massachusetts, Michigan, New Hampshire, New Jersey, New York, North Carolina, Ohio, Pennsylvania, Rhode Island, South Carolina, Vermont, Virginia, Washington DC, West Virginia, Hawaii *2, International *3)

*(1) Alaska is included under Mountain since it is 1 hour behind CA instead of 1 hour ahead.
*(2) Hawaii is included under Eastern since it is 3 hours behind CA instead of 3 hours ahead.
*(3) International Travel will receive up to $1,000

Important Note:

*Students traveling via airplane or bus (capacity over 15 passengers) must submit a copy of the University Travel Waiver to the Vice President of Student Affairs Office, Lassen Hall 3008, prior to the trip.

National Conference Transportation Fund Application 2025-26
Official Club or Organization Name*
Club Account #*
President's Name (must be an active signer on CAF)*

First NameLast Name
President's Sac Link Email Address*
President's Phone Number *
Treasurer's Name (must be an active signer on CAF)*

First NameLast Name
Treasure's Sac Link Email Address*
Treasurer's Phone Number*
Faculty Advisor's Name*

First NameLast Name
Faculty Advisor's Sac Link Email Address*

National Conference Transportation Fund Application 2025-26

Event Information
Event Dates*
Event Location*

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code
List of Club Members That Attended*
Mode of Transportation *
(i.e., Flight, Car, Bus, etc. )
Website Address for National Conference *
Attach Agenda of National Conference *

Cancelof
Requested Funding*
Please put the mode of transportation and the amount you are requesting for each in this line. (ex. Airfare - $500, Shuttle - $30 )
If Applicable: Attach Total Travel Route for Mileage Reimbursement

Cancelof
If Applicable: Attach Car Rental Agreement for Gas Expenses

Cancelof
Attach Proof of Travel*

(i.e., Boarding Pass, Itineraries, etc)
Cancelof
Attach Proof of National Conference Attendance *

(i.e., Name Badge, Pictures at Event, Flyers, Program Schedule, etc)
Cancelof
Attach Full and Itemized Invoices/Receipts*

(i.e., Car Rental Payment, Gas Receipts, Bus/Train/Airfare Receipts, etc) NO Lodging.
Cancelof
Attach Proof of Payment*

(i.e., Credit Card, Bank Statement, etc)
Cancelof
Should be Empty: