Booking Form

Booking Form

Berry Springs Recreation Reserve
Required Information

Information in the following section marked with an asterisk (*) is required in order to submit this form.
Full Name*

First NameLast Name
Company or Organisation Name
ABN if applicable
Are you a non-profit organization?*

YesNo
Event Name*
E-mail*
example@example.com
Phone Number*
Address*

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code
Date of Event*

MonthDayYear
Date
Time of Event*

Hour Minutes

AM/PM Option

Until
until
Hour Minutes

AM/PM Option
Total 0.0
Access Time for Setup*

Hour Minutes

AM/PM Option
Exit time *

Hour Minutes

AM/PM Option
Maximum Number of Guests*
Are you using an outside caterer?*

YesNo
Do you need access to power*

YesNo
Please briefly describe your electrical requirements (include item and voltage)

0/150
Any other questions or comments
TERMS & CONDITIONS

1. Booking & Payment
- All bookings are subject to approval and may be accepted or declined at the Berry Springs Recreation Reserve Management Committee’s discretion.
- If a booking is to be confirmed, it will only be once full payment has been received.
- After submitting this form, somebody from the Management Committee will be in touch with you by e-mail.
- Should your event not proceed and you are entitled to a refund, the payment details used on this form will be refunded.
- Members are eligible for a 20% discount on the listed rate.
- Prices are inclusive of GST.
- Long-term user rates are available; please contact berryspringsrecreationreserve@outlook.com to discuss arrangements.
2. Fees & Cancellations
- Fees and charges for organised events are separate from casual hire rates and may be displayed separately.
- A refundable security bond may be required, payable before the hire date.
- Cancellations must be made at least 7 days before the event to receive a full refund. Late cancellations may incur a fee.
3. Membership Benefits
- Membership of the Berry Springs Recreation Reserve is $5 per annum.
- Members are entitled to discounted hire rates and can attend Members’ Meetings or Events.
4. Use of Facility
- The hirer is responsible for ensuring the hall is used only for its intended purpose.
- Noise levels must comply with local regulations and not disturb nearby residents.
- Alcohol consumption may require a permit; it is the hirer’s responsibility to check local laws.
- Smoking is strictly prohibited inside the hall.
- The Reserve reserves the right to refuse or cancel a booking at any time at its discretion.
5. Cleaning & Waste Disposal
- The hall must be left clean and tidy, with all rubbish removed or placed in designated bins.
- Any decorations, equipment, or furniture brought in must be removed after the event.
- Additional cleaning fees may be charged if the hall is left in an unsatisfactory condition.
6. Damage & Liability
- The hirer is liable for any damage to the hall, furniture, or equipment during the hire period.
- The security bond may be withheld to cover any repair or cleaning costs.
- The management committee is not responsible for any loss, theft, or damage to personal property during the hire period.
- Jumping Castle’s/Waterslides – at the discretion of the committee, must be hired from a company that can provide certificate of currency for public liability. Grounds hire fee payable to cover power costs. Note: we have limited water tank capacity on grounds.
7. Compliance with Laws
- The hirer must comply with all local laws, including safety, alcohol licensing, and event regulations.
- Emergency exits must be kept clear at all times.
8. Indemnity
- The hirer agrees to indemnify and hold the hall management committee harmless from any claims, injuries, or damages arising from the use of the facility.
By proceeding with the booking, the hirer acknowledges and agrees to these Terms & Conditions.

Bond is payable by Credit Card Pre-Authority.

No Bond charged to Not-for-Profit organisations once Hire Agreement is in place.
- Activities/Events between 7am and 4pm $150.00 - Activities/Events commencing after 4pm $500.00
Signature

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Please select from below - you may choose multiple products. Berry Springs Recreation Reserve Members will receive 20% off the listed rate below

Meeting RoomFacility is airconditioned with a kitchenette and accessible toilet facilities. Tables and chairs available for use. ($30/hour)

$30.00AUD

Members Discount	Quantity	Price
Non Members		$30.00AUD
Members Discounted Price		$24.00AUD

Hall OnlyFacility is an open-air hall with toilet facilities. ($30 p/hour)

$30.00AUD

Members Discount	Quantity	Price
Non Members		$30.00AUD
Members Discounted Price		$24.00AUD

Hall and Bar AreaFacility is an open-air hall with lights, fans and toilet facilities with access to separate bar area. ($40 p/hour)

$40.00AUD

Members Discount	Quantity	Price
Non Member		$40.00AUD
Members Discounted Price		$32.00AUD

Cool Room - Initial 4 hoursFacility is a commercial cool room, approximately 3m x 2m, no shelving. ($50 for initial 4 hours. $20 per each hour thereafter, select below how many hours)

$50.00AUD

Members Discount	Quantity	Price
Non Member		$50.00AUD
Members Discounted Price		$40.00AUD

Cool Room - In excess of Initial 4 hours

$20.00AUD

Members Discount	Quantity	Price
Non Member		$20.00AUD
Members Discounted Price		$16.00AUD

Kitchen - Initial 4 hoursAir Kitchen ($50 for initial 4 hours. $20 per each hour thereafter)

$50.00AUD

Members Discount	Quantity	Price
Non Member		$50.00AUD
Members Discounted Price		$40.00AUD

Kitchen - Additional Hours in excess of 4 hours

$20.00AUD

Members Discount	Quantity	Price
Non Members		$20.00AUD
Members Discounted Price		$16.00AUD

Barbeque AreaOutdoor covered Gas BBQ and picnic table (Free to use if not booking exclusive use. $20 booking fee if required to hold for maximum of 4 hours)

$20.00AUD

Members Discount	Quantity	Price
Non Members		$20.00AUD
Members Discounted Price		$16.00AUD

FacilitiesFacilities available include Oval, Cricket Pitch, Tennis and Netball Court. Lighting included if applicable for nominated facility. Price is per facility. (Free to use if not making specific booking & for personal use only. Fee is only charged if booking for exclusive, priority, business use and/or after-hours usage $30 for 8 hour hire)

$30.00AUD

Members Discount	Quantity	Price
Non Members		$30.00AUD
Members Discounted Price		$24.00AUD

Storage RoomStorage room for regular BSRR User groups Dependant on availability. ($500/financial year). Members Discount is not applicable.

$500.00AUD Quantity

Hire of ReservePrivate hire of entire Reserve facility ($700/day)

$700.00AUD

Members Discount	Quantity	Price
Non Members		$700.00AUD
Members Discounted Price		$560.00AUD

Total

$0.00AUD

Payment Methods

Credit Card

Apple Pay

Please note that the above amount does not include any bond. We will contact you to get an active Credit Card to process a Credit Card Authority.

Thank you for booking your event at Berry Springs Recreation Reserve.
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Booking Form

Required Information

Payment Methods