Volunteer Cleared to Start Checklist

Volunteer First Name:

Volunteer Last Name:

Driver Details

Please select the one that applies:

Please provide evidence of the following documents by taking a photo on your device and uploading below.

Motor Insurance

There is an agreement in Scotland called the ABI agreement, which is a list of insurers who offer volunteer driving (with expenses reimbursed) as standard within their Social, Domestic and Pleasure policies.

Please take time to look through this agreement to see if there is any guidance relating to your insurer. You can access it using the link below:

ABI Guidance

If your insurer is not listed, or you need to contact your insurer directly to check, we've created a letter template and a suggested phone call script to help you. You can access these using the links below, or we can provide these to you on request.

Note to COVEY staff: you can also access these documents under the 'useful documents' section of the online portal to give to your volunteer:

Call to Insurer Guide

Letter to Insurer Guide

Upload an photograph or document of Driver's Licence:

Upload a photograph or MOT certificate document from your device:

Upload a photograph or document of Motor Insurance:

Emergency Contact Details

Please provide the details of the person we should contact in case of emergency.

Emergency Contact Name:

First NameLast Name

Relationship to Volunteer:

Emergency Contact Phone Number:

Receipt of Emergency Contact Card

Please sign below to confirm that you have received your COVEY Emergency Contact Card.

Volunteer Name:

First NameLast Name

Signature

Date of Declaration:

Date

Expenses Payment Details

COVEY will reimburse any expenses you incur due to your volunteering role. Please provide us with the account details you wish this to be paid into.

Name of Bank:

Name of Account:

Sort Code:

Account Number:

Media Consent Form

COVEY regularly seeks opportunities to promote its work and showcase the positive impact its services have on children, young people and families. In order to do this effectively, COVEY uses photographs, videos and quotes from our participants and staff.

In accordance with the General Data Protection Regulation (GDPR) and our policy, COVEY will not permit photographs, videos or quotes to be taken or recorded without consent. Participants aged 16 and over can fill in this consent form on their own behalf. However, if the participant is under 16, this must be completed by a parent/carer.

COVEY will take all steps to ensure these images, videos and quotes are used solely for the purposes for which they are intended. The consent granted on this form can be retracted at any time by sending an email to office@coveybefriending.org.uk or calling our office on 01698 894013.

Declaration of Consent

Please read the information below and select Yes or No from the options underneath, along with your signature.

I give permission for COVEY to use recorded quotes, videos and photographs of me. I understand this information may be used in printed/online publications, presentations and promotional releases, including those outlined below. I understand that I can retract this consent at any time by contacting COVEY using the provided details and that use of my photographs/videos/recorded quotes will cease.

• Leaflets, giving information about our services and opportunities.

• Newsletters, updating our community about latest news and upcoming events/opportunities.

• Case Studies in funder/board reports, detailing the impact of our services.

• Social media platforms, promoting our services, opportunities, and latest news updates.

• Press releases, giving information to local press about our services, opportunities and impact.

• Website, giving information on our services and latest news updates

Your Declaration:

Volunteer Name:

Volunteer Signature:

Date of Declaration:

Date

Confidentiality Agreement

I have read and accept COVEY’s confidentiality policy and adherence to Data Protection guidelines.

I will not disclose any confidential information given by anyone, without their prior permission or unless it is approved by the Project Leader.

I will not disclose any confidential records or information belonging to COVEY.

Volunteer Name:

Volunteer Signature:

Date of Declaration

Date

Policies and Procedures

You should have received a link to all of our Volunteer Policies before this meeting for you to read and review.

These policies can be accessed as and when needed via your COVEY Volunteer Portal:

www.covey.org.uk/volunteerpolicies

Development & Training Policy
Equality & Diversity Policy
Safeguarding Policy
Whistleblowing Policy
Grievance Policy
Bullying & Harassment Policy

Declaration:

Volunteer Name:

First NameLast Name

Signature

Date

Thank you so much for choosing to volunteer with COVEY! We really hope your time with us is rewarding.