Christmas Under the Edge (CUTE)

WuE Traders Application Form

Thank you for your interest in CUTE 2025.

 Please see the event information, application form fields,

and Terms & Conditions below. 

If you do not have a shop in Wotton Under Edge you should fill in the Stall Holder's Form, found here Stall Holder Form

Event Information

Christmas Under the Edge is an Outdoor Event always held on the first Saturday in December.

Next Event Saturday 6th December 2025

4-8pm in Wotton-under-Edge, GL12.

The event kicks off at 4pm with a procession led by Father Christmas. The procession includes local children from both primary schools singing carols, the Town Crier, and anyone who wants to join in.

The procession travels from Church Street to the Town Hall on Market Street and passes the vast majority of stalls and shops on the route. 

Music will be everywhere, with the Mummers, Morris Dancers, local school children performing, sets by various musicians and wandering street performers. 

Father Christmas will process to his Grotto in the Town Hall. Grotto and tickets provided by The Keepers Community Hub, Wotton-under-Edge.

Shops will be open late and some will have stalls outside as well.

Local artisans, organisations, and businesses will have stalls offering all types of Food, Drink, Crafts, Ceramics, Jewellery, Accessories, Games and Information. At the last event there were over 70 shops and stalls booked. 

The event usually draws around 4,000 visitors. The roads are closed for the duration of the event, reopening at 8pm.  

The event is run by community volunteers for the benefit of the community. It is a not for profit event and any proceeds are used to provide costs for the following year.

Please remember that all organisers are volunteers and have jobs and families to consider.

That means

(1) that we have to balance the competing demands of many stallholders and street traders, community groups, and shopkeepers. What may appear appropriate to your specific situation might well compromise a number of others more significantly and

(2) that it will take longer for us to respond to questions and queries at times, for which we do ask your understanding.

We organise the event using a philosophical principle popularised by Jeremy Bentham - the concept that 'we should achieve the greatest amount of happiness for the greatest proportion of those people affected’. It’s always good to bear that in mind.

Pitches will be allocated on the following roads

Long Street, Market Street, & Church Street, GL12

To have a stall outside your shop you will need

*Your Own Gazebo, Table, & Lights *

Electricity requests - if you can supply a single 13A supply to a stall holder please let us know below.

Please note that pitches cannot be deeper than 3m and a deposit may be required for electricity provision/cable reels. Water cannot be provided.

If you have your own generator please specify type/fuel and location (eg. driver's side of vehicle or separate to stall).

Applications should receive a response within 2 weeks

Please upload proof of your Public Liability Insurance and, if a Food Vendor, provide your Food Hygiene Licence Number and Certificate. Food Hygiene Ratings must be 3 Stars or above. 

CUTE reserves the right to refuse Stall Holders who do not provide proof of Public Liability Insurance, Food Hygiene Licence (if applicable) or a Risk Assessment.  

Risk Assessments are mandatory for your shop/stall, CUTE is not responsible for accidents or incidents occurring at individual stalls.

If the upload buttons don't work, please email them to stalls@christmasundertheedge.co.uk, thank you!

The operation of any food business/stall must comply with the Food Hygiene England Regulations 2013 and the Health & Safety at Work Act 1974. In addition, please indicate which local authority you are registered with. This is only applicable to food sold for consumption on the day. Please note stalls offering high risk foods, e.g., burgers/ meat products, sandwiches, etc. must have appropriate hand wash and sanitising facilities in place.

Natasha’s Law. All food outlets are required to provide full ingredient lists with clear allergen labelling on Pre-Packed for Direct Sale foods (PPDS). PPDS is food that is prepared, prepacked and offered or sold to consumers on the same premises.

Please specify whether you will have a stall outside your shop and your Gazebo/Stall Size so that a pitch can be allocated to accommodate your stall properly. 

Prices are dependent upon size of stall. 

Local organisations, artisans, and businesses will be given priority.

Please specify whether you are able to supply electricity to a stall holder in addition to supplying your own.

If you wish to have a stall on the space outside your shop/business you will need to pay a pitch fee towards the cost of the Insurance and Licences for the event.

The requirement for a pitch fee is due to the trading laws stating that without a licence you are not allowed to trade on the street and CUTE is paying for that licence. 

Should you choose not to open or to have a stall outside your premises, CUTE organisers reserve the right to put a stall in front of your shop to enable as many stall holders as possible to fill the streets with open and available shopping.

I understand that, should I not be open until 7pm, CUTE organisers reserve the right to put a stall in front of my shop to enable as many stall holders as possible to fill the streets with open and available shopping.

 

Christmas Under The Edge – Trader's Terms & Conditions

Application & Communication

Once your application has been submitted, you will be contacted by email.
All queries should be directed to: stalls@christmasundertheedge.co.uk
Please note that all organisers are volunteers and may experience delays in responding to emails.

Pitch Allocation & Payment

CUTE reserves the right to refuse to allocate a pitch to any business.
Invoices will be sent via email to confirmed applicants with payment details.
Pitch allocation will only be confirmed upon full payment of the invoice.
Payment deadline: Friday 7th November 2025

Cancellation & Refunds

Cancellations made before Friday 21st November 2025 may be eligible for a refund at the organiser’s discretion.
Cancellations made after Friday 21st November 2025 will not be refunded.
In the event of cancellation due to severe weather or other unforeseen circumstances, traders & stall holders may be offered a full or partial refund, or priority booking at a future event. Refunds will be assessed fairly and proportionately.

Pitch Locations

Pitches will be allocated on High Street, Long Street, Market Street, and Church Street.
Allocation will consider:
Proximity to local businesses
Similar sellers
Electricity availability
Stall size
Decisions regarding pitch locations are made by organisers and are non-negotiable unless exceptional circumstances apply.

Shop Frontages and Opening Times

I understand that, should I own or run a shop or business in Wotton-under-Edge and have not committed to be open until 7pm, CUTE organisers have the right to put a stall in front of my shop to enable as many stall holders and traders as possible to fill the streets with open and available shopping.

Arrival, Setup & Breakdown

Arrival time slots will be allocated to ensure safe setup prior to the 4pm start time.
Minimum setup time allocated: 45 minutes
Failure to adhere to your arrival time slot may result in refusal of entry.
The event ends at 8pm.  

Unless advised otherwise by a CUTE team member, stalls must not be dismantled before 7pm.
Vehicles will be prohibited until visitors have safely dispersed, the road will not re-open until 8pm.

All stall holders are responsible for their own rubbish and that created by their customers. Please supply appropriate bins & bags for customers waste and remove these from site at the end of the event.

Parking

Parking will be allocated where possible to preserve public parking for visitors.
Stallholders must use their designated parking space and treat all parking areas with respect. These spaces are provided by the kind agreement of local businesses.

Traders Responsibilities

Traders are responsible for the setup and teardown of their stalls.
All waste and rubbish must be removed by Traders. No commercial bins are provided.
Traders must provide appropriate fire extinguishers and/or fire blankets if using heating or electrical equipment.
Traders must not sell counterfeit, offensive, or dangerous goods.
Traders must comply with all relevant legislation, including Health & Safety regulations, and follow instructions from CUTE organisers or any overseeing authorities.

Food Vendors

Food vendors must provide all food and heating equipment. Commercial Ampage Electricity is not supplied; vendors must bring their own generators.
There is no access to water at the event.
Food vendors must:
Display a current Food Hygiene Certificate with a rating of at least 3 stars
Comply with the Food Hygiene (England) Regulations 2013 and the Health & Safety at Work Act 1974
Indicate which local authority they are registered with
Provide appropriate handwashing and sanitising facilities if selling high-risk foods (e.g. meat products, sandwiches)
Be prepared for spot checks on the day

Insurance & Risk Assessments

Traders must provide proof of Public Liability Insurance valid for the event period.
Food vendors must also provide a valid Food Hygiene Certificate.
Risk assessments are mandatory for all stalls. CUTE is not responsible for accidents or incidents occurring at individual stalls.

Liability Disclaimer

CUTE organisers are not liable for:

Death or injury to traders, stallholders or their employees
Damage to property belonging to traders, stallholders or their employees
Any direct, indirect, or consequential losses, claims, demands, actions, proceedings, costs, or expenses incurred by traders, stallholders or their employees

Severe Weather Contingency

If a severe weather event is forecast, organisers reserve the right to cancel the event with a minimum of 8 to a maximum of 48 hours’ notice.
Refunds will be considered fairly and at the organiser’s discretion.

Conduct & Behaviour

Being granted a stall does not guarantee sales. Traders and Stallholders are responsible for:
Display quality
Product standards
Customer service
Respectful conduct toward organisers, market staff, fellow traders and stallholders
CUTE reserves the right to refuse entry or remove any trader or stallholder who breaches these terms or behaves inappropriately.

Data Protection

All personal data provided will be handled in accordance with the UK General Data Protection Regulation (UK GDPR).
Data will be used solely for event administration and will not be shared with third parties.

Equality & Accessibility

CUTE is committed to ensuring equal access and opportunity for all traders, stallholders and attendees, in line with the Equality Act 2010.
 

Please remember that all organisers are volunteers and have jobs and families to consider and that responses to emails may be delayed. 

Christmas Under The Edge – Traders and Stallholder Declaration

I, the undersigned, confirm that I have read, understood, and agree to abide by the Terms & Conditions set out by the organisers of Christmas Under The Edge. I understand that failure to comply may result in refusal of entry or removal from the event.

Required Documentation

I confirm that I have submitted the required documentation for my stall and understand that I may not be allowed entry to the event should my documentation not be valid or up to the correct standards.

Declaration

I understand that, should my/our shop not be open until 7pm, CUTE organisers reserve the right to put a stall in front of my shop to enable as many traders and stall holders as possible to fill the streets with open and available shopping. I will keep my shop/business open and not dismantle my stall before 7pm.

I confirm that:

I will arrive at my allocated time and not dismantle my stall before 7pm.

I will not sell counterfeit, offensive, or dangerous goods.

I will comply with all relevant UK legislation, including Health & Safety and Food Hygiene regulations.

I understand that refunds are discretionary and not guaranteed.

I accept that the organisers are not liable for personal injury, property damage, or financial loss.

I will treat organisers, fellow traders, stallholders, and visitors with respect at all times.