EVENT TERMS & GUIDELINES
Exhibit Space
• Booth must fit in 10’x10’ space and remain open for event duration.
• Solid, non-flammable tents required; secure without staking.
• Professional signage only; no handwritten signs.
• Sponsors are responsible for all supplies and cleanup.
• No animals except service animals.
Marketing
• Use only City-approved promotional materials.
• Contact mprieto@ocalafl.gov for approved materials.
Power
• Electrical access is limited; coordinate needs in advance.
• Generators discouraged; exceptions require approval.
Setup
• Set up information and maps will be provided closer to the participating event date.
Additional Guidelines
• Applicants must be present; professional behavior required.
• No smoking within event site.
• No aggressive sales tactics.
• Sponsors responsible for sales tax compliance.
SPONSOR AGREEMENT
The vendor certifies that the information on the vendor application is a correct depiction of the services and products to be provided by the vendor at the event. The vendor understands that failure to follow application/vendor permit terms as described and stipulated herein will result in ineligibility for this and future events. The vendor further agrees to abide by all terms of the vendor permit for this event and to hold harmless and indemnify the City of Ocala against any claims arising by virtue of their occupancy of vendor space and participation in this event.
GENERAL RELEASE
The undersigned, individually and/or on behalf of the company/organization, in consideration for the City of Ocala’s permission to attend Cultural Arts events does hereby discharge, release, indemnify and hold harmless the City of Ocala, its employees, agents and officers and all other sponsoring organizations from any and all manner of actions, suit, damages or claims whatsoever arising from any loss or damage to the person or property of the undersigned and the undersigned’s employees, volunteers, representatives or agents while in possession of vendor space or participating in Cultural Arts events. I understand that, if accepted into the event, my booth fee shall not be refunded if all or part of the event is cancelled, including but not limited to inclement weather or acts of nature.