Vendor Contract

Dear Artisan:

Casino Fandango would like to invite you back to be Bavarian for the weekend at our two-day Oktoberfest! Not only is this event fun for everyone, but vendors will also be able to enjoy some unique festivities.

We are looking for all types of vendors, especially those who have products to complement this fun-filled event. Our Fandango Oktoberfest is a two-day event taking place Saturday and Sunday September 27th & 28th. We do ask that all vendors plan on attending both days for the full duration 11am to 7pm and staying to enjoy the festivities. This event has a vendor fee of $150.00, Food vendor fee of $250.00, and a nonprofit fee of $75.00 per spot for both days. Trailers are based on the length of how many spots they take up. If you take up two spots, then you’ll be paying for two. Food vendor trailers will be liable for the $250.00 food vendor fee per spot. Power will be available for a $50.00 fee. Any vendors who are traveling from out of town will be offered a $119.00 discounted room at the Marriott located right next door. Rooms are limited and first come first serve so, please email our casino host tony.delise@CasinoFandango.com or call (775) 886-1670 to reserve your room.

Below you will find our vendor contract. Please read through it to ensure that all the terms are met and understood. While this event is taking place for two days at the end of September, we’d like to remind everyone that Nevada can have unpredictable weather, so please be prepared with 100lbs of weight per leg if using a canopy or easy up. This means bring a jacket as those warm days turn into chilly nights. Rest assured, we will also have 24/7 security located on property, both during and after each day’s event. If prepared this will cut out any hassle with fully breaking down booths at the end of each day.

Don’t miss out on the Bavarian Beer, the Games being played between band breaks, and our Oompah Band! This event will be another one for the books and we look forward to sharing a great weekend with you and many guests!

Get your contracts completed early to ensure that nobody gets left out. This event is a first come first serve event. Only one type of major brand per company is allowed, and the same goes for food products. Scentsy, CutCo, LuLaRoe, Paparazzi, and many more are a few company brand names that have their own policies to follow as well. If you have any questions, please call (775) 886-1675 or e-mail us at vendorevents@casinofandango.com. Thank you and we hope to see you at our Oktoberfest!

OKTOBERFEST VENDOR RULES 2025

Thank you for your interest in participating in Casino Fandango’s Oktoberfest. We look forward to having you with us. Here are a couple of things we need from everyone to ensure that the event goes smoothly.

1. All vendors including food and nonprofit will need to provide their own Craft Vendor Liability Insurance for all two days, along with a valid Tax ID as we need this number to file for a sales tax permit. Please attach a copy of your tax certificate issued by the State, and your proof of insurance, when returning the contract. All vendors will have to meet with a Casino Fandango representative to fill out all applicable sales tax forms, a copy of which will be provided to you during the event. The Casino Fandango representative will collect all applicable Nevada sales tax at the end of the event on Sunday the 28th.
   
   
2. All vendors including food and nonprofit will need to Provide a valid Tax ID as we need this number to file for a sales tax permit. Please attach a copy of your tax certificate issued by the State when returning the contract. Food Vendors must provide a health permit and follow the health permit guidelines. Having an incomplete application will prevent your spot from being reserved. Please attach a copy of your tax certificate issued by the State when returning the contract. All vendors will have to meet with a Casino Fandango representative to fill out all applicable sales tax forms, a copy of which will be provided to you on the day of the event. The Casino Fandango representative will collect all applicable Nevada sales tax around 5pm on Sunday the 28th. Please have your paperwork ready for our team.
   
   
3. Booths need to be ready for business by 10:00 am each day. The days and hours are Saturday-Sunday September 27th & 28th from 11am to 7pm on both days. Early setup is encouraged on Friday, September 26th from 4pm to 8pm. A Casino Fandango Team Member will call the week prior with a setup time for Friday or Saturday. Applications must be submitted with completed contracts no later than Monday, September 22nd. The sooner the better the spots fill up quickly. Vendors must be paid prior to the event, or no setup will be allowed. All vendors must stay for the full duration of the event. No early breakdowns or departures are allowed. No refunds for cancelations, early departure, or teardowns.
   
   
4. No weapons are to be sold or brought with any person participating in the event. If you sell anything that could be thought of as a weapon, we will need a picture of it before the event to ensure that we follow all gaming laws. All decisions in this area are at the discretion of Casino Fandango and final.
   
   
5. Any competitive food or non-pre-package food vendors will be charged $100.00 Food Vendor Fee. A Competitive Food vendor is any vendor that Casino Fandango considers having the potential to take away from their own food sales during the event. Our General Manager has the final say on the matter.
   
   
6. Regular Vendor Fee will cost $150.00 per spot for the entire event.
   Non-profit vendor fee is $75.00 per spot for the entire event.
   Food - non-prepackage food is 250.00 per spot for the entire event. If you’re considered a completive food vendor, then the $100.00 fee will apply.
   
   
7. Vendor fees can be paid by check, cash, or credit card.
   
   • Cash payments need to be brought to the Casino’s cashier’s cage and not mailed. If making a cash payment, please contact Abby Kever @ (775) 886-1675 Tue-Sat 12:00pm-8:00pm.
   
   • Check Payments can be mailed to Casino Fandango with Attention Abby Kever.Casino Fandango
   3800 S. Carson St.
   Carson City NV 89701
   
   • Credit Card Payments can be made by calling Abby Kever @ (775) 886-1675 Tue-Sat 12pm to 8pm. For over-the-phone credit card payments.
   
   • Power Requirements - Casino Fandango is limited to certain spots with power resources. If you have any type of solar lighting, please plan on using it for your booth. If power is needed, there will be $50. fee per contract. Power is only for lighting or items that draw a low current voltage. No heaters or high voltage equipment are to be used without discussing it with an event coordinator prior to the event.
   
   • Vendors must supply their own power strip and need 100-foot extension cords.

8. Trailers will be charged by how many 10x10 spots they take up and whether or not they sell food.

9. Only one vendor from each company or business will be allowed. This is based on who turned in the application first. This applies to companies like Scentsy, CutCo, LuLaRoe, Paparazzi, and many more. There are a few company brand names that have their own contracted policies to follow.

10. Non-profit political parties dealing with voter registration or voter info are allowed to participate, but individual politic candidates or campaigns are not allowed to have booths. Oktoberfest is not a political event. If you are caught campaigning on property, you’ll be asked to leave.

11. Booths will be assigned before the event for all Vendors that have completed the contract and paid the fee. On the day of the event a Casino Fandango team member will direct you to your booth number. Location requests will be accepted, but your final location will be determined by the Casino Fandango planning team.

12. All booths must have a minimum of 100lbs securely attached to each support post using appropriate tied down straps. We cannot guarantee your spot if you are unable to fulfill this requirement. Casino Fandango is not liable for any injury or damage due to negligence. It gets really windy here and we do not want anyone to be injured! This event will proceed no matter what the weather presents, so please be prepared.

13. All vendor vehicles and trailers will be parked in the parking garage or at the Galaxy Theater parking location in the upper most portion of the lot.

14. Animals will not be allowed in any of the booths except for service animals. Service animals must have certification papers submitted with the attached application.

15. Casino Fandango reserves all rights in determining who may or may not attend and in all other matters concerning this event.

Please write Checks to Casino Fandango and mail to:
Attention: Abby Kever, 3800 South Carson Street, Carson City NV 89701 or pay cash payments see #7 in contract

HOLD HARMLESS AND RELEASE: In consideration of participation in any event on Casino Fandango property, I hereby release and forever discharge the Casino Fandango, its officers, agents, employees and representatives, and their respective heirs, successors and assigns, from any and all actions, causes of actions, suits, proceedings, debts, dues, contracts, judgments, damages, claims, losses, and/or demands whatsoever in law or equity that the undersigned, its successors or assigns, ever had, now have, or may have in the future in connection with the undersigned’s participation in any event on Casino Fandango property. I agree with the terms and conditions of both pages of this contract.
 
You, the vendor, hereby give permission for Casino Fandango, its agents, or contractors to take still or moving pictures and/or video and audio recordings of all Fandango Oktoberfest Vendors for promotional purposes or any other use.