The Women's Expo Hsv Vendor Application Logo
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  • The 6th Annual Women's Expo Hsv + Conference

    March 27-March 29, 2026

  • Application for Vending at the 6th Annual Women's Expo Hsv + Conference March 27-29, 2026

      Vendor Days are:

    Saturday March 28th 10am-3pm

    Sunday March 29th 11am-2pm

    Please note that after you have paid your Vendor/Exhibitor Fee, there will not be any refunds given for any reason, unless the event coordinator cancels the event. If you are interested in sponsoring this event, please refer back to our Expo Packet or visit the website for Sponsorship Information.

    Purchase of your vendor table is non-refundable and non-transferable. 

    Anybody selling a product or advertising a service MUST apply to be a vendor and pay all applicable fee's. Anyone found to not be in compliance will be removed off of the premises. 

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    Nonprofit Booth 8x8 Vendor (We Assign your booth) Only 5 Available Product Image
    Nonprofit Booth 8x8 Vendor (We Assign your booth) Only 5 AvailableAccess to Wi-Fi (1) 8ft Table (you are welcome to bring in extra items as long as they will fit in your allotted space/area. 2 Chairs, Business Listing in The Women’s Expo Directory. Must have proof of Nonprofit 501(c)(3) Status paper work. Extra People will need to purchase a badge to be at your vendor table for $15 each for Saturday.
    $325.00
    Item subtotal:$0.00
      
    Standard Booth 8x8 Vendor (We Assign your booth) Product Image
    Standard Booth 8x8 Vendor (We Assign your booth)Access to Wi-Fi (1) 8ft Table (you are welcomed to bring in extra items as long as they will fit in your allotted space/area. 2 Chairs, Business Listing in The Women’s Expo Directory. Extra People will need to purchase a badge to be at your vendor table for $15 each for Saturday.
    $375.00
    Item subtotal:$0.00
      
    Hallway Vendor 8x8 Vendor (We Assign your booth) Product Image
    Hallway Vendor 8x8 Vendor (We Assign your booth) Access to Wi-Fi (1) 8ft Table (you are welcome to bring in extra items as long as they will fit in your allotted space/area. 2 Chairs, Business Listing in The Women’s Expo Directory. Extra People will need to purchase a badge to be at your vendor table for $15 each for Saturday.
    $400.00
    Item subtotal:$0.00
      
    Large Vendor Space 16x8 Product Image
    Large Vendor Space 16x8 Access to Wi-Fi (2) 8ft Tables (you are welcome to bring in extra items as long as they will fit in your allotted space/area. 4 Chairs, Business Listing in The Women’s Expo Directory. 4 Passes for vending. Extra People will need to purchase a badge to be at your vendor table for $15 each for Saturday.
    $795.00
    Item subtotal:$0.00
      
    Standard Booth 8x8 Vendor (We Assign your booth) Sunday ONLY! Product Image
    Standard Booth 8x8 Vendor (We Assign your booth) Sunday ONLY!Access to Wi-Fi (1) 8ft Table (you are welcomed to bring in extra items as long as they will fit in your allotted space/area. 2 Chairs, Business Listing in The Women’s Expo Directory. Extra People will need to purchase a brunch ticket to be at your vendor table for $50 each.
    $300.00
    Item subtotal:$0.00
      
    2-Day Vendor Option (Saturday & Sunday) Product Image
    2-Day Vendor Option (Saturday & Sunday)Access to Wi-Fi (1) 8ft Table (you are welcome to bring in extra items as long as they will fit in your allotted space/area. 2 Chairs, Business Listing in The Women’s Expo Directory Welcome Guide. 2 Passes for vending. Extra People will need to purchase a badge to be at your vendor table for $15 each for Saturday. This option will include Brunch on Sunday for 1 only.
    $650.00
    Item subtotal:$0.00
      
    Full Weekend Package + Vending Product Image
    Full Weekend Package + VendingVendor Booth 8x8 Saturday & Sunday (1) 8ft Table & 2 Chairs Tablecloth Business Listing in The Women’s Expo Directory. Weekend Pass Includes the following: (2) Women’s Expo Gala Tickets Friday Night Ticket (1) Saturday Night Exclusive Pink Bosses Dinner (2) Sunday Brunch Tickets Full Page Color Ad
    $1,225.00
    Item subtotal:$0.00
      
    Platinum Sponsor Product Image
    Platinum SponsorPremier logo placement on all event materials Recognition from stage during Gala, Expo + Brunch 8 VIP Weekend Tickets + Gala + Brunch Reserved Table Vendor Table with Preferred Placement Custom Branded Experience Area Logo on website and printed program Social media spotlight feature Half Page Ad in Women’s Expo Directory Swag Bag placement (200 Bags) Logo on Expo website September-August
    $7,500.00
    Item subtotal:$0.00
      
    Powerfully Bold Gold Sponsor Product Image
    Powerfully Bold Gold SponsorLogo on selected event signage and digital marketing 5 VIP Weekend Tickets to Gala, Expo + Brunch Preferred Vendor Table Verbal recognition during Expo Swag Bag inclusion (200 bags) Half page ad in printed program Social media acknowledgment (1 dedicated post + group thank you) Logo on Expo website September-August
    $5,000.00
    Item subtotal:$0.00
      
    Bravely Bold Silver Sponsor Product Image
    Bravely Bold Silver Sponsor Logo on selected event signage and digital marketing 3 VIP Tickets to the Expo + Gala + Brunch Preferred Vendor Table Swag Bag inclusion (200 Bags) Logo in printed program + website Social media thank-you post Logo on Expo website September-August
    $2,500.00
    Item subtotal:$0.00
      
    Boldly Rooted Bronze Sponsor Product Image
    Boldly Rooted Bronze SponsorName/logo on select signage at the Expo 2 General Admission Tickets to Gala + Expo Vendor Table Social media mention Business name listed in printed program Logo on Expo website September-August
    $1,000.00
    Item subtotal:$0.00
      
    Weekend Pass Additional (Vendors Only) Product Image
    Weekend Pass Additional (Vendors Only)(1)Gala Ticket for Friday Night (1) Saturday Night Exclusive Pink Bosses Dinner (1) Sunday Brunch Ticket
    $250.00
    Item subtotal:$0.00
      
    Electricity to Booth Product Image
    Electricity to BoothThis is limited. We have limited availability for Power.
    $50.00
    Item subtotal:$0.00
      
    Subtotal
    $0.00
    Tax
    $0.00
    Total
    $0.00
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  • The Women's Expo Hsv Hold Harmless Agreement

  • Terms and Conditions Agreement for The Women's Expo Hsv

    1. Introduction

    Welcome to The Women's Expo Huntsville! These terms and conditions govern your participation in and use of our event services, including any associated activities and offerings. By applying for or attending The Women's Expo Huntsville, you agree to comply with these terms and conditions.

    2. Application,Registration and Attendance

    2.1. Application: All vendors and sponsors must apply/register through our official application process. By applying, you agree to provide accurate and complete information.

    2.2. Attendance: Your registration entitles you to attend the event during the designated dates and times unless otherwise specified. We reserve the right to refuse entry or remove any participant who violates these terms or disrupts the event.

    3. Code of Conduct

    3.1. Behavior: All participants must conduct themselves in a professional and respectful manner. Harassment, discrimination, or any form of misconduct towards other attendees, staff, or exhibitors will not be tolerated.

    3.2. Compliance: Participants must comply with all applicable laws, regulations, and venue rules during the event.

    4. Intellectual Property

    4.1. Ownership: All intellectual property rights associated with The Women's Expo Huntsville, including but not limited to trademarks, logos, and content, are owned by us or our licensors.

    4.2. Use of Likeness: By attending the event, you grant us the right to use your name, likeness, and any photographs or recordings taken during the event for promotional purposes.

    5. Liability

    5.1. Disclaimer: While we take reasonable steps to ensure the safety and security of participants, we are not responsible for any loss, damage, injury, or theft that may occur during the event.

    5.2. Indemnification: You agree to indemnify and hold harmless The Women's Expo Huntsville, its organizers, and affiliates from any claims arising out of your participation in the event.

    6. Changes, Refunds, and Cancellation

    6.1. Changes: We reserve the right to make changes to the event program, schedule, or venue at any time. We will notify participants of significant changes via email or our website.

    6.2. Cancellation: In the event of cancellation due to circumstances beyond our control (e.g., force majeure), we will provide refunds to registered participants as determined by our cancellation policy.

    6.3 Refunds: There will be no refunds for any reason.

    7. Governing Law

    This agreement shall be governed by and construed in accordance with the laws of the State of Alabama, without regard to its conflict of law principles.

    8. Contact Us

    If you have any questions or concerns about these terms and conditions, please contact us at admin@thewomensexpohuntsville.com

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