This Rental Agreement (“Agreement”) is between Hoop Austin LLC (“Provider”) and the individual or entity booking the Hoop Trailer (“Customer”). By booking and paying for a Hoop Trailer rental, the Customer agrees to the following terms:
1. Booking & Payment
A 50% deposit is required to secure the booking. The remaining balance is due on the event day at setup. We accept Venmo (@hoopaustin), Zelle (737.397.6848), or credit card (5% transaction fee applies). Bookings are confirmed only after the deposit is received.
2. Service Provided
Provider will deliver, set up, and later pick up the Hoop Trailer at the agreed event location.
Rental includes:
- 4 full-size arcade basketball hoops
- LED party lights
- Sound system
- Fog machine.
- Low-noise gas generator*
*A standard electrical outlet within 50 ft is preferred. If unavailable, a low-noise generator will be provided at no extra cost.
3. Customer Responsibilities
- Customer must ensure there is a clear, level space (approx. 25 ft) for trailer setup and safe access for delivery.*
- Customer is responsible for supervising all guests using the Hoop Trailer during the event.
- Customer agrees to leave the Hoop Trailer in the same condition as it was set up.
*If the Customer is unable to meet the required space or access requirements at the time of setup, they will still be charged the full rental amount.
4. Safety & Liability
The Hoop Trailer is designed for safe entertainment; however, all use is at the Customer’s and guests’ own risk. Provider is not liable for any injuries, damages, or losses resulting from use of the trailer. Customer agrees to indemnify and hold Provider harmless from any claims arising from the event.
5. Cancellations & Refunds
- 7+ days before event – full refund of deposit.
- 2–7 days before event – deposit will be credited towards a future booking (valid for 1 year).
- Less than 48 hours – deposit is non-refundable.
In case of extreme weather, unsafe conditions, or unforeseen circumstances, Provider may reschedule or cancel with a full refund.
6. Damage & Loss
Customer is responsible for any damage, theft, or vandalism to the Hoop Trailer during the rental period caused by negligence or misuse.
Repair or replacement costs will be billed to the Customer.
7. Media Release
By participating in a Hoop Austin LLC event, the Customer and all guests grant permission to Hoop Austin LLC to capture, use, and share photographs, video recordings, and other media taken during the event for promotional and marketing purposes, including use on social media, websites, and printed materials.
Participants will not be compensated for the use of this content. If any attendee wishes not to be photographed or recorded, it is the Customer’s responsibility to notify Hoop Austin LLC in advance of the event.
8. Force Majeure
Provider is not responsible for cancellations or delays caused by events beyond its reasonable control (e.g., severe weather, accidents, emergencies).
9. Agreement
By booking the Hoop Trailer, Customer confirms they have read and agree to these Terms & Conditions. This Agreement is binding and enforceable under Texas law
10. WAIVER & RELEASE OF LIABILITY
By booking the Hoop Trailer, the Customer and all participants acknowledge and agree to the following:
- Participation in the Hoop Trailer activities involves inherent risks of injury or property damage.
- The Customer and all guests voluntarily assume all risks associated with the use of the Hoop Trailer.
- The Customer, on behalf of themselves and their guests, releases, waives, discharges, and covenants not to sue Hoop Austin LLC, its owners, employees, or contractors for any and all liability, claims, demands, or causes of action arising from injury, damage, or loss resulting from the use of the Hoop Trailer.
- The Customer agrees to indemnify and hold harmless Hoop Austin LLC from any claims brought by participants or third parties arising out of the rental or use of the Hoop Trailer.
This waiver applies to all participants, whether minors or adults. By signing this Agreement, the Customer represents that they have the authority to accept this waiver on behalf of all participants.