Club Event Proposal
Please provide the following information to describe your event, request the use of space or resources, and get your event approved.
Club name
*
Event title
*
Date of event
*
-
Year
-
Month
Day
Please refer to the guidelines around event submission timelines on page 20 of your Clubs Handbook. If your event does not fall within these minimum notice requirements, it may not be approved.
Time of event
*
Hour Minutes
AM
PM
AM/PM Option
Until
until
Hour Minutes
AM
PM
AM/PM Option
Name of Primary Event Organizer (PEO)
*
First Name
Last Name
PEO cell phone number
*
Please enter a valid phone number.
PEO email address
*
example@example.com
Event Elements
Describe your event, including any activities you plan on having and the purpose of the event.
*
For example: Dinner, live music, dancing, etc.
Where is the event taking place?
*
Please Select
On campus, in person
Off campus, in person
Online
Describe the location of the event.
*
i.e. on-campus room number, off-campus street address, facility name, etc.
Does this event involve collecting funds?
*
Yes
No
Do you need a float and cash box for this event?
*
Yes
No
Attendees at this event will be participating in activities with a higher risk threshold.
*
Yes
No
Expected number of attendees
*
There will be food present at this event.
*
Yes
No
There will be alcohol present at this event.
*
Yes, vendor operated
Yes, student operated
No
My club is providing transportation to/from this event.
*
Yes
No
Does your club require the use of any additional services from SAOC?
Including but not limited to: space bookings, furniture, equipment, decorations, digital liability waivers, printing services, etc.
I've already created a poster for this event and need to upload it to this submission.
*
Yes
No
For this event: have you applied for an SAOC grant, or will you be applying for a grant?
*
Yes - my grant application has been approved
Yes - my grant application is pending
No
Will this event happen if grant funding is not secured?
*
Yes - we can find another source of funding
No
N/A
Additional Information
Is there a cost to attendees associated with this event? (i.e. ticket price, travel costs, etc.) If yes, list the price below. If no, please write N/A.
*
Alternate location in the event of inclement weather:
Is your event open to the public, open to all students, or only open to club members?
*
Upload supporting documents.
For example: quotes from food & beverage service providers; rental agreements for the use of an off-campus space; etc.
Facility/space use
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Food & beverage services
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Posters/promotional materials
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Event Finance Summary
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Other files
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Primary Event Organizer (PEO) affirmation
I agree to...
*
Be present throughout the function.
Ensure that all club bylaws, and Olds College, SAOC, and AGLC (if applicable) laws, bylaws, policies, and regulations are observed and followed during this event.
Address all inquiries and concerns with the Student Experience Manager.
Distribute and collect waiver forms and present them to the SAOC office (if applicable).
PEO Signature
Please have one authorized signatory affirm that this is an official club event.
The authorized signatory may be a different individual than the Primary Event Organizer (PEO).
Authorized Signatory: Name
*
First Name
Last Name
Authorized Signatory: Email address
*
example@example.com
Signature
*
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