2025 Fall Arts & Crafts Show Volunteer Sign Up

We’re getting ready for this year’s Fall Arts & Crafts Show, and we need all hands on deck to help make it a success! Choose your shift, invite a friend, and join us for a fun-filled weekend supporting the town and connecting with the community.

There are lots of ways to get involved—volunteer at the Shuttle Stops or Information Booth, assist vendors, help out in Imagination Alley, or lend a hand with setup and breakdown.

A volunteer meeting will be held on Wednesday, September 24 at 6:30 PM at Town Hall. While attendance isn’t required, it is a great opportunity to pick up your volunteer t-shirt, ask questions, and go over important event and safety procedures. Please try to attend!

Most shifts are 3 hours, and if you don’t see a shift that fits your schedule, feel free to reach out—we’ll do our best to accommodate your needs. Please email: events@OccoquanVa.gov.

Thank you in advance for your time and support—we couldn’t do it without you!

All volunteers serving the Town are expected to uphold the following standards:

• Be Respectful – Treat all residents, staff, fellow volunteers, and visitors with courtesy, kindness, and professionalism.
• Be Reliable – Arrive on time, complete assigned duties, and notify your supervisor if you are unable to attend.
• Dress Appropriately – Wear attire suitable for your volunteer duties and maintain a clean, neat appearance.
• Use Social Media Responsibly – Do not post confidential information or make disparaging comments about the Town, its employees, or town residents.
• Photos - Photos may be taken during events and volunteer activities for promotion and posting on social media. Please inform your coordinator on the day you volunteer, if you do not wish to be photographed
• Maintain Confidentiality – Respect the privacy of individuals and do not share personal or sensitive information.
• Stay Safe – Follow all safety guidelines and report any hazards or incidents to your supervisor immediately.
• Avoid Conflicts of Interest – Do not use your volunteer role for personal gain or promote personal, political, or religious agendas.
• Follow Directions – Adhere to the instructions of staff and supervisors, and ask questions when unsure.
• Be a Positive Representative – Represent the Town in a positive light and contribute to a welcoming, inclusive environment.
• Report Misconduct – Promptly report any inappropriate behavior, harassment, or violations of this code to your supervisor or designated contact.

For any questions or to report any misconduct or violations of this code, please contact Town staff at events@occoquanva.gov.

Volunteers will ensure that each patron over the age of 12 that rides the shuttle pays the $10 round-trip shuttle fare upon drop off at the festival. 

Patrons will be able to prepay their shuttle fees and will need to show their digital receipt at the shuttle stop to enter the show. Alternatively, patrons may scan the event QR code on their own devices to use credit at the gate. Cash is also accepted. No POS devices will be used at the shuttle stops.

Each patron receives a stamp allowing them into the show and indicating what stop to which they should return in order to board the shuttle back to the lot.

Shuttle Stop Locations:

Green Shuttle Stop: the end of the Footbridge by River Mill Park.

Yellow Shuttle Stop: the Rt 123 Bridge.

Purple Shuttle Stop: the corner of Washington and Commerce.

Volunteers are needed to assist vendors during the show. Volunteers will be asked to “booth sit” for breaks and vendors very much appreciate being cared for by our volunteers in this way. Volunteers will watch the booth to prevent theft and inform customers the vendor will return shortly, but will not conduct transactions on behalf of the vendor. Volunteers are also asked to ensure that food vendors have prices posted at all times.

Imagination Alley invites kids to explore the vibrant world of art, where creativity comes to life through live performances, music, dance, and the creation of original works. Young minds will be immersed in a celebration of artistic expression and imagination, sparking their creativity and exposing them to the power of the arts. Imagination Alley will be located on Commerce Street.

Our volunteer coordinator will be provided with the volunteer list for the day, check in volunteers, and troubleshoot shifts as necessary.

Our volunteer will set up breakfast, trouble shoot and restock as necessary, and greet vendors with a smile!

Help us staff the information booth to answer patron questions and share the many fun things happening in town all year long. This is also an important role for reaching out to staff and police when necessary.

Vendor Load-in begins Friday night as we begin to bring vendors into town. Saturday morning set up continues with more loading in of vendors and helping staff set tables, tents, and chairs in River Mill Park, at locations along the streets, and at shuttle bus stops. Break down begins at 5:30pm on Sunday evening.

Thank you for your support of RiverFest! More information will come your way as we get closer to the show dates!

Do you love Occoquan as much as we do? The Town of Occoquan is building a group of passionate community members who want to volunteer and support our town. There are many volunteer opportunities beyond festivals, including event assistance, administrative tasks, and beautification efforts.

If you'd like to receive a list of our quarterly volunteer needs, simply click "yes" below to access the Occoquan Volunteer Team form.

For any questions, feel free to contact the Events Team at events@OccoquanVA.gov.