2026 Registration Form

2026 Registration Form
YesNo
Most recent year that your group attended a Be The Neighbor, Connect Ministries, or Reach Beyond Mission trip:
Name of Congregation or Organization
Name of Congregation or Organization with City and State, if common.*
We ask that you don't use abbreviations (ex: UCC should be United Church of Christ)
Organization Address*

Street Address

Street Address Line 2

City

Zip Code
Organization State*
Organization Country
Denomination, if applicable
Organization's Website URL
Organization's Facebook Page URL
Organization's Instagram Page URL
Group Leader's Information

The Group Leader will be our primary contact from your organization or congregation. They will be responsible for sharing required information with your group members and ensuring that payments and forms are completed on time. They should be someone who plans to attend the trip.
Group Leader's Name

PrefixFirst NameLast Name
Group Leader's Title*
Group Leader's Email*
example@example.com
Group Leader's Phone Number*
Please enter a valid phone number.Format: (000) 000-0000.
Group Administrator or Finance Person's Information

We require that each organization or congregation provide us with a group administrator or finance person's contact information. This must be different from the group leader. They will be copied on invoices and contacted if we are unable to reach the group leader at any point in the planning process.
Group Administrator or Finance Person's Name

PrefixFirst NameLast Name
Person's Title*
Person's Email*
example@example.com
Person's Phone Number*
Please enter a valid phone number.Format: (000) 000-0000.
ERROR: The Group Leader and Group Administrator/Finance person must be different. Once this correction is made, you will be able to proceed.

Tell Us About Your Group
Tell us about any service-learning trips, if your group has been on, if any.
Why did you choose this particular Be The Neighbor trip? What do you desire for your group to experience, learn, or receive from this trip?
Adults (required)Young Adults (ages 19-21)High School StudentsMiddle School StudentsElementary School Students
I've confirmed that the sites I've chosen are able to accomodate the age groups I intend to bring. (This information is on our website for each trip. Visit betheneighbor.org/summer-trips to confirm.)Please note that we require a one to six ratio of adults to middle or high school students and a one to one ratio of adults to elementary school students.
Estimated Total Number of Participants*

2025 Trip Selections
Trip Selections

Let us know your first and second choices for trip locations and dates. If your group can only make one week work, the second choice of dates are optional.
First Choice Location*
Second Choice Location*
First Choice Dates*
Second Choice Dates
Preferred Trip Start Date

MonthDayYear
Date
Preferred Trip End Date

MonthDayYear
Date
Yes, I agree to pay the additional cost which will be added to my invoice.No, we will not stay an extra night.We'd like to stay, but it's unavailable at our site. Can BTN help us find other accommodations?
Payment Level Selection

Be The Neighbor utilizes an equitable pay structure. Using our equitable pricing model, you are able to choose and pay the price that most fits what your congregation can afford.

If the image with the pricing levels is not showing, try right clicking and selecting "Load Image" from the dropdown menu. If that doesn't work, you can click here for the levels to open in a new tab.

Our hope is that this will help ensure resources for quality trips while also making these trips accessible for all, no matter their financial circumstances. Additional financial need scholarships will continue to be available. To learn more about those scholarships, please email us at info@betheneighbor.org.
Equitable LevelSustainable LevelNeighbor Level

Be The Neighbor Policies and Next Steps
Next Steps
Since you haven't been on a Be The Neighbor trip in the past, we'll reach out to schedule an online video call to tell you more about what you can expect from our trips and answer any questions that you might have.
If your trip dates and location are available, we will reach out to confirm your registration. Please review the dates and information in the confirmation to make sure everything looks correct. If your dates or location are not available, we will reach out to let you know some alternatives.
Your deposit is due two weeks from when you receive your confirmation email. The money paid towards the deposit in nonrefundable, but will go towards your final trip balance. It can be paid on our website with a credit or debit card or by mailing a check. The details for each method are listed on our payment schedule and policies, linked below.
Start recruiting for your trip!
Payment Schedule and Policy
You may change your participant numbers by any amount before your next payment. Should you reduce your participant number, all previous payments will be applied toward the reduced number.

Your first payment of $100 per person will be due on Monday, January 13, 2025 and will be calculated based on the numbers submitted by January 8. If you register after this payment due date, $200 per person will be due on the next payment deadline.

Your second payment of $100 per person will be due by Monday, March 3, 2025 and will be calculated based on numbers submitted by February 27.

By April 1 you should have your numbers fairly solidified. We will not be able to accept increases of more than 20%. You will also be responsible for 80% of the total cost, should you reduce numbers by more than 20% or cancel your trip because of the costs already incurred by Be The Neighbor by that time. For example, if you have registered for 10 people, you cannot add more than 2 people on or after April 1 and if you reduce below 8 people, you will still be responsible for paying for all 8 people.

Your final participant number count and Group List are due April 15, 2025 for all trips.

May 1, 2025 your remaining balance will be due.

All payments are non-refundable. If you overestimate your numbers and pay in advance, we will not be able to refund additional payment. Per-person payments that are higher than your final number will be applied to your trip balance.

Payments may be made online or by church check. We are unable to accept individual payments or personal checks.

Mail checks to: Be The Neighbor, P.O. Box 101853, Fort Worth, TX 76185

CLICK HERE TO VIEW THIS POLICY ON OUR WEBSITE AND DOWNLOAD A PDF COPY
I've read and agree to the payment policy outlined above and understand both what's required and that all payments are non-refundable.*

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Deposit Amount
- Your deposit amount is blanks.
Background Check Policy
Be The Neighbor requires background checks be run for anyone coming on the trip who is age 18 or older and they must be run within one year of the trip. Your group will be required to submit a Background Check verification form that confirms that background checks have been processed within one year of your trip date.

You will be responsible for running the background checks. If you need assistance with this, please email us at info@betheneighbor.org.
I've read and agree to the background check policy above and understand I will be required to provide proof that background check have been done for all those aged 18 or older.*

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2026 Registration Form

Tell Us About Your Group

2025 Trip Selections

Trip Selections

Next Steps

Payment Schedule and Policy

Background Check Policy