Pre-Event:
- Setup Crew: Arrange tables, chairs, signage, sensory spaces, vendor booths, and registration area.
- Material Prep: Assemble welcome bags, name badges, printed programs, signage.
General Support:
- Peer Mentors or Buddy Volunteers: Offer low-pressure conversation and emotional support for attendees who may be overwhelmed or attending alone.
- Quiet Room Monitors: Maintain a calm, private space for individuals needing a break.
- Breakdown Crew: Take down tables, signage, tech gear.
- Lost & Found Coordinator: Gather and organize any forgotten items.
- Feedback Collectors: Distribute and collect surveys or provide QR codes for digital feedback.
- Directional Guides: Stand at key locations to help attendees find rooms and restrooms.
- Sensory Room Monitors: Keep the space clean and calm; help regulate capacity.
- Mobility Assistance: Escort attendees who need help moving between rooms.
- Room Hosts: Introduce presenters (if needed), ensure time management, help pass out materials.
- Note Takers or Captioners: If necessary for accessibility.
Registration & Information Table:
- Registration Table: Check in attendees, distribute materials, answer questions.
- Greeters: Welcome attendees and help them orient to the space.
- Badge/Name Tag Helpers: Assist attendees in locating or customizing badges.
- Attendee support with lost and found or other questions.