2025 Sponsorships
Christmas on the Square & Weatherford Lights the Night Parade

THEME: Santa's Toyland

For printing purposes, deadline is Friday, Nov. 15th.

We request that all sponsors be members in good-standing of the Weatherford Chamber of Commerce. Interested in joining?

Please visit www.weatherford-chamber.com to review the different levels of membership. 

TITLE - $5,000

1. Category exclusive as Title Sponsor
2. Business Logo displayed on Chamber website, Facebook and Weekly E-blast and entertainment stage.
3. Prominent booth space (10x20 at Christmas on the Square. Sponsor is to provide tents, table, supplies, etc.
4. Two (2) parade entries and priority placement in parade
5. Business logo on Parade Banner
6. Business name and ad announcement at Entertainment Stage

Partner- $2,500

1. Business logo displayed on Chamber website, Facebook, and Weekly E-blast.
2. Recognition and booth space (10x10) at COTS. Sponsor is to provide tent, table, supplies, etc. 
3. One parade entry.
4. Business logo placed on parade banner and stage banner.
5. Business name and announcement at Entertainment Stage.

Entertainment $1,500

1. Business logo displayed on Chamber website, Facebook, and Weekly E-blast.
2. Booth space at COTS (10x10- sponsor to provide tent, supplies, etc.)
3. Business logo on Sponsor & Activity Signage.
4. Sponsorship will assist in having free activities/rides in the Children's area: Snow Globe, trackless train, Stilt Walkers, Mascots, bounce houses, etc. 

Friend $500

1. Business name displayed on Chamber website, Facebook, and Weekly E-blast.
2. Booth space at COTS (10x10) Sponsor to provide a tent, tables, supplies, etc.
3. Business name listed as Sponsor on signage at COTS.

1. Sponsor must be a member in good-standing of the Weatherford Chamber.
2. GS Realty Team at Fathom Realty will have Santa at their location-201 York Ave. for free photos. We ask that you not have Santa at your booth.
3. Theme for this year is "Santa's Toyland", we hope you can be creative with your booth.
4. Sponsors must either be selling merchandise or hosting a children's activity. NO information or political booths will be accepted.
5. Sponsors are required to furnish their own chairs, tables, tents, etc.
6. Tents must be anchored down with 30lb. weights.
7. For printing purposes deadline is Friday, Nov. 15th.-earlier registration allows for additional promotion in emails and social media.
8. No beverages or food may be sold or distributed from non-food vendors unless a food permit and insurance has been submitted to the Chamber and City of Weatherford. 
9. You will receive an email with move-in and move-out instructions, please notify your staff of the importance of arriving at their set-up time.
10. Payment can be invoiced or paid with credit card.
11. Any CBD, alcohol, tobacco, health-related businesses, prescription or non-prescription drug related business/organization are prohibited as vendors or sponsors. 

Title Sponsor - Two (2) parade entries.
Partner Sponsors - One(1) parade entry.

Parade Entry Guidelines - "Santa's Toyland"

Theme & Appearance

• All parade entries must showcase the holiday theme: Santa’s Toyland.
• Lights are required on all entries.
• Entries must be holiday-themed and family-friendly, appropriate for all ages.
• No Santa or Mrs. Claus costumes are allowed. The Weatherford Chamber of Commerce will provide the official Santa for the parade. Other appropriate holiday costumes are welcome.
• Music is not required but is highly encouraged.

Music & Sound

• Music is not required but is highly encouraged.
• No sirens, horns, or other loud disruptive noises are permitted.

Political Activity

• The Weatherford Chamber of Commerce is a non-political organization. Under Section 501(c)3 of the Internal Revenue Code, tax-exempt organizations are prohibited from participating in or intervening in political activities. 

Safety & Distribution

• For safety and liability reasons, no tossing or distributing handouts, candy, or party favors is permitted. 
• This is in accordance with parade insurance requirements and City ordinance.
• Due to safety concerns, individual horse riders are not permitted. Horse-drawn units or groups are allowed.
• At no time shall anyone on the float attempt to step off the float while the float is in motion.

 Lighting Requirements 

Each entry must be illuminated using light strands, flashlights, fluorescent materials, or other lighting resources, and must meet the minimum lighting requirements listed below. No entries will be accepted without meeting these requirements.

Recommended Minimum Lights:

Entry Type	Length	Minimum Lights
Floats (pulled trailers)	5 ft.	800
	10 ft.	1,300
	15 ft.	2,000
	20 ft.	2,500
Cars, Golf Carts, Mini cars		750-1,000
Motorcycles, bicycles		750-1,000
Carriages, wagons		1,500
Trucks tow vehicles are not included and should not be illuminated.		2,500

 

 

 

THE UNDERSIGNED HEREBY ELECTS TO AND DOES RELEASE THE WCOC AND ITS RESPECTIVE OFFICERS, AGENTS, EMPLOYEES FOR ANY AND ALL CLAIMS, DEMANDS RIGHTS OR CAUSES OF ACTION OF WHATSOEVER KIND OF NATURE WHICH THE UNDERSIGNED HAS EVER HAD OR MAY NOW HAVE OR MAY HEREAFTER HAVE WHERE NOW KNOWN OR UNKNOWN, FORESEEN OR UNFORESEEN, ARISING FROM OR BY REASON OF ANY WAY CONNECTED WITH ANY INJURIES, LOSSES, DAMAGES, PROPERTY DAMAGE, OR LOSS, OR THE RESULT THEREOF, WHERE HERETOFORE HAS EVER OR HEREAFTER MAY BE SUSTAINED BY THE UNDERSIGNED AS A RESULT OF OR IN CONNECTION WITH OR ARISING OUT OF THE UNDERSIGNED'S PARTICIPATION IN THE WEATHERFORD LIGHTS THE NIGHT PARADE AND OR CHRISTMAS ON THE SQUARE.