NoCO HMIS Interest Form

NoCO HMIS Interest Form
Interested in Participating in the HMIS System?

A Homeless Management Information System (HMIS) is a local data system used to collect information on individuals and families experiencing or at risk of homelessness. It tracks client-level data and the services provided, helping communities better understand needs, coordinate services, and evaluate progress toward ending homelessness. Each Continuum of Care (CoC) is required by HUD to use an HMIS software that meets federal data and reporting standards.

In the Northern Colorado CoC, Homeward Alliance serves as the HMIS Lead Agency. We manage our region’s HMIS implementation, working to ensure high-quality data that reflects the needs and experiences of people across our community. This data is essential for understanding system performance, identifying gaps, and informing decisions at both the local and state level.

Our HMIS uses Clarity Human Services, a software platform that supports a statewide implementation across all four Colorado CoCs. This unified system allows for more comprehensive data sharing and collaboration across the state.

If your agency is interested in joining HMIS, please complete the form below. After submitting, a member of our HMIS Team will reach out to schedule a time to connect and discuss next steps.
Section I: Agency Information
Agency Name*
Region*
Name*

First NameLast Name
Phone Number*
Please enter a valid phone number.
Email*
example@example.com
Additional Contacts (Program Managers, Data Leads, Grant Management, etc.)*
Section II: Population Served
Which population does your agency primarily serve?*

Households experiencing homelessnessHouseholds at risk of homelessnessOther
Additional sub-population types (select all the apply):*

Single AdultsFamilies with childrenUnaccompanied youthVeteransVictims of domestic violenceIndividuals exiting incarceration
Per HUD, Victim Service Providers that are recipients or subrecipients under the CoC Program, ESG Program, or other HUD funding source, are required to collect client-level data consistent with HMIS data collection requirements, BUT they must not directly enter data into an HMIS. To protect clients, victim services providers must enter required client-level data into a comparable database that complies with HMIS requirements.

If you serve exclusively victims of domestic violence, then you should not proceed with completing this form.
Do you serve households who are not experiencing or at risk of homelessness?*

YesNo
Please explain: *
Section III: Program Types & Services
HMIS is designed to collect the universal data elements established by HUD, based on project type.
- Transitional Housing (TH):
  Offers temporary housing (up to 24 months) with supportive services designed to help individuals and families transition to permanent housing.
- Rapid Re-Housing (RRH):
  Provides short- to medium-term rental assistance and supportive services to quickly move individuals and families from homelessness into permanent housing. Focuses on housing search, rent assistance, and case management.
- Permanent Supportive Housing (PSH):
  Offers long-term, permanent housing with ongoing supportive services for people with disabilities and/or chronic homelessness. Participation in services is voluntary and housing is not time-limited.
- Homelessness Prevention (HP):
  Helps individuals and families at imminent risk of homelessness remain in their current housing or find new housing by providing rental assistance, case management, and other stabilization services.
- Street Outreach (SO):
  Engages with people living unsheltered (e.g., in cars, parks, streets), providing basic needs, connections to emergency shelter or housing, and referrals to other services.
- Safe Haven:
  Provides low-barrier, supportive housing for individuals with severe mental illness who may be unwilling or unable to participate in more structured programs. Typically a small, supportive environment.
- Day Shelter or Drop-in Services:
  Offers daytime access to basic needs such as showers, meals, laundry, case management, and referrals. Often a point of engagement for those living unsheltered or in unstable conditions.
- Supportive Services Only (SSO):
  Funds services that help people experiencing or at risk of homelessness access and maintain housing, without providing the housing itself. Services may include case management, housing navigation, transportation, and employment support.
Which HUD-defined programs does your agency operate?*

Transitional HousingRapid Re-housingPermanent Supportive HousingHomelessness PreventionStreet OutreachSafe HavenDay ShelterSupportive Services Only
Briefly describe each program you selected above, including eligibility and length of stay/support. *
Section IV: Data Collection & Capacity
How do you currently collect data?*

In another databaseSpreadsheetsPaper files onlyOther
Please specify the database system used: *
Please specify other data collection method: *
What types of data do you currently collect?*

Client demographicsIncome and benefitsHousing/homeless historyDisability statusExit destinations/outcomesOther
Specify other data elements: *
How many users at your agency will need HMIS access?*
Do you participate in CAHPS, the NoCO CoC Coordinated Entry System?*

YesNo
Do you have users in HMIS that utilize it exclusively to enter data, such as VI-SPDATs, for CAHPS?*

YesNoUnsure
Please explain (e.g. limited capacity, not yet connected to CAHPS, agency doesn't serve people who are homeless, etc.)*
Section V: Final Notes
How did you hear about HMIS? *
What do you hope to achieve by participating in HMIS?*
Is there anything else we should know about your agency or program?*
Should be Empty:

NoCO HMIS Interest Form

Section I: Agency Information

Section II: Population Served

Section III: Program Types & Services

Section IV: Data Collection & Capacity

Section V: Final Notes