2025 Newberry Main Street Fall Festival

Newberry Main Street Fall Festival

Vendor Application and Information
When: Saturday, November 15, 2025 from 10 am – 4 pm

Where: Downtown Newberry, along Seaboard Drive (Larry Keane Drive) Just off of Newberry Road / S.R. 26

Setup: Specific set-up times will be given depending on your placement. As the event approaches (1 week ahead), you will be provided additional information for check-in, parking and other logistics.

Vending: Start 10:00 am – End 4:00 pm TEAR DOWN: After 4:00PM. Early tear down is not allowed. Any vendor who violates this policy may not be accepted in future years.

Fees:

$ 150– Food Vendor (food court trucks) Does not include Cottage Food, Must include Business Tax ID (if applicable) and be licesed and insured. All food vendors are subject to the Florida Fire Prevention Code requirements and may be subject to an on-site fire inspection before the event opens. Each vendor is responsible for complying with all local and state ordinances to run their business.

$ 75 – Regular Space (Arts, Craft, Cottage Food, Services, Apparel, Carnival Vendors etc)

$ 40 – Non-profit Groups (Must please include Non-Profit Documentation)

$ 0 – Newberry Non-profit Groups (Must please include Non-Profit Doc.)

Non-profit spaces are limited.

Important: Fees are not due until after you receive notice from the organization that you have been approved. Once approved, you will immediately received a notice from Jotform requesting payment. Notices will be sent via the email address used to complete this application. Once you receive the notice of approval and request for payment, please process within 3 days to keep your reserved spot! If you have questions or concerns related please email Holly at nmsoinfo@gmail.com
Business Name
NA if not applicable
Tax ID Number:*
Contact Name*

First NameLast Name
E-mail*
example@example.com
Phone Number
Please enter a valid phone number.
Address*

Street Address

Street Address Line 2

CityState / Province

Postal / Zip CodeCountry
Vendors may include food, crafts, services, family activities and entertainment. Available spaces general vendors are 10’x10’. If you need additional spaces, please specify the number of spaces needed (additional fees apply). Concession or food vendors will need to specify how much space is needed.
Types of Product or Display*

ApparelArtsConcession/Food TrailerCottage Food VendorCraftsInformationalServicesOther
Standard Vendors (Non Concession/Food Trucks)

Includes Cottage Food
Description of your Products:*
Please put NA if you are a Concession or Food Vendor
Number of Standard Vendor Spaces Requested:*
Available spaces are 10’x10’. If you need additional space, please specify number of spaces you are requesting. If you are a concession or food vendor, please put 0.
Concession or Food Vendor

All food or concession vendors must provide a certificate of liability insurance to Newberry Main Street Organization listing the organization as additionally insured for the day of the event. Also, you must provide any required State of Florida licensing required. This documentation must be provided no later than October 31, 2024 via email to executivedir.nmsoinfo@gmail.com. Additionally, all concession or food vendors must submit all menu items for sale for approval. Some items are limited and will be approved at the sole discretion of Newberry Main Street Organization.
Menu Items that you are requesting to be sold*
For concessions: Please provide a list of all menu items you would like to sell. If you would do not list an item, it can not be sold. Some items are limited and must be approved by Newberry Main Street Organization at time of approval. If you are a standard (non-food) vendor please place NA in this field.
How much space will your trailer/truck or tent require?
Example: 10 X 14
If you are in a concession truck or trailer, which side of the truck or trailer will you serve from?
Are you for Profit or a Not for Profit Organization?

For ProfitNot for Profit (Must upload verification)
Verification of Not for Profit Status

Cancelof
Additional Comments/Questions:
If you have additional questions or comments, let us know here.
By submitting this application, you and all participants in your party agree to the following:

GENERAL RELEASE:
The Vendor as undersigned below agrees to the rules stated in this agreement between myself and Newberry Main Street Organization, Inc. (NMSO).The vendor agrees to indemnify, defend and hold harmless Newberry Main Street Organization, Inc. the City of Newberry any and all sponsors and any and all members or agents from all claims, injuries, damages or actions caused or suffered by the vendor arising out of the activity or participation of the vendor in connection with this event. Vendor also agrees to save and hold harmless Newberry Main Street Organization, Inc., the City of Newberry and, any and all sponsors and any and all members or agents for the damage of or loss of personal property and or effects of the vendors stored, used or sold during this event.

ADDITIONAL INFORMATION:
1) Payments and Liability Insurance not received by deadline will result in canceled booth space(s).
2) Fees are non-refundable. Event will occur rain or shine. Vendors are responsible for securing tents to the ground.
3) No electric service will be available. Plan to bring your own quiet generator if needed. Generators that are not quiet will not be permitted. Spaces will not be assigned base on poles or outlets that may be available at certain locations. Again, power and water needs are your responsibility as vendors.
4) Food vendors need proof of State of Florida Health Certificates and liability Insurance by the October 31, 2023 deadline.
5) Vendors will not be registered before or after their assigned set-up time and will only be permitted at their appointment time. If arriving late, you will be required to wait for entry until 8:30 AM.
6) Vehicles shall be cleared away from the festival area by 8:30am, no exceptions, so plan ahead. Many vendor spots include parking for 1 vehicle behind their booth.
7) YOU CANNOT DRIVE IN FESTIVAL AREA UNTIL AFTER TEAR DOWN TIME.
If it is an Emergency, you can leave but you have to walk your items out. Tear down cannot begin before 4:00pm.
8) Vendors are responsible to remove all trash from their area and placing in dumpsters provided.
9) Vendors are responsible to pay all Florida Sales Tax incurred by sales at the festival.
10) Tables, chairs and tents will not be provided. Bring your own as needed.

These rules must be followed. Anyone violation may be asked to leave and
will be REMOVED from any future vendor list. No refund will be provided.

In addition to the above, vendor conduct is very serious. It is the expectation that all vendors act professional at all times to all. Vendors that act in an unprofessional manner to anyone including , our volunteers or other vendors will be removed from the festival immediately. They will also be ban from future events. Any vendor that attempts to cause any disturbance or discord for any reason may also be asked to leave. No exceptions!

NOTE: If we cancel the festival your registration money will be returned.
Should be Empty:

Newberry Main Street Fall Festival

Standard Vendors (Non Concession/Food Trucks)

Concession or Food Vendor