New Communications Support Form Logo

  • Communications Support Intake Form

  • Please fill out the following fields below to get started. When you select the support services you are needing, you will be taken to the next steps in the form process to fill in the information we will need for our team to support you. 

  • Requestor Information

  • Available Services

  • For help with this form, please contact:

    • Projects: Email your Regional Communications Manager
    • General Feedback/Questions: Email felicia.michael@state.co.us
    • Internal Communications: colleen.ballo@state.co.us
    • Website & Accessibility: lilliana.troy@state.co.us

  • Communications Strategy Support

  • New Project Onboarding

    Complete a new form for each CDOT project you will be working on. This form is used to set up a Dialog account for your project.

  • PIM & Project Resources

    • PIM Resource Folder - This Google Drive folder contains instructions, templates and other resources you will need for your project. Contact your Regional Communications Manager for access.
    • CDOT Branding Guidelines - Please review and always follow these guidelines when using the CDOT logo.
    • Public Information Business Information 
    • Project Managers & Contractor Information 
    • Project Information 
    •  / /
    •  / /
    • Access & Tools 
    •  / /
    • Mailchimp Support 
    •  / /
    • Browse Files
      Drag and drop files here
      Choose a file
      Cancelof
    • Browse Files
      Drag and drop files here
      Choose a file
      Cancelof
    • New Project Webpage Information 

    • Important: If there is an existing project webpage, and this is just a new phase of the project (ie. moving from a design/study to construction), please submit a Web Content Update request on the first page.

    • Browse Files
      Drag and drop files here
      Choose a file
      Cancelof

  • Project Offboarding

    • Tell us about the project that you're offboarding: 
    •  / /
    •  / /
    • PIM/Consultant Offboarding 

  • Social Media Support

  • CDOT Social Media Management Resources:

    • Social Media Guidelines for Contractors
    • CDOT Video & Multimedia Guidelines - Understand CDOT's guidelines for creating and hosting video and accessibility requirements.
    • YouTube Users Guide - All videos are hosted through CDOT's YouTube channels. CDOT offices and project teams are responsible for managing their own content. this guide will help you get acquainted with how to upload and manage your own content.

  • Scheduling/Posting Support

  • Browse Files
    Drag and drop files here
    Choose a file
    Cancelof

  • Access Requests

  • Video/YouTube Support

  • Please note: Closed captions must be provided to meet minimum accessibility standards. When submitting your video below, please denote if you'll be creating your own captions and providing a caption file (.srt, .rtf, .sbv), or if you will need to automatically generate subtitles. If you select automatically generated subtitles, you are responsible for reviewing the video for errors and providing updates to meet accessibility standards. For more information, refer to the CDOT Video & Multimedia Guidelines.

  • Browse Files
    Drag and drop files here
    Choose a file
    Cancelof
  • Browse Files
    Drag and drop files here
    Choose a file
    Cancelof
  •  / /

  • Graphic Design/Photo/Video Support

    Use this form to request design consultation, graphic design, layout, or printing assistance; videography/photography; animation and motion graphics; etc. from the Creative Services team. If you have a print job and are confident that you have a press-ready, brand-compliant, well-designed production file(s), please work directly with Integrated Document Solutions (IDS).
  •  / /
    • Graphic Design Requests 
    • Browse Files
      Drag and drop files here
      Choose a file
      Cancelof
    • Photography/Videography Requests 
    •  / /

  • Equipment Check-out

  •  / /
  •  / /

  • Web & Accessibility Support

    Please submit your update to the CDOT website below. For web content edits and requests, please allow a minimum of three business days for processing. For accessibility requests, please allow a minimum of four to five business days for processing. If your team has an urgent deadline, please note that in your request and we will prioritize and follow up accordingly.

  • Resources & Guidelines

    • CDOT Web Standards & Guidelines
    • Accessible PDFs Checklist
    • Accessibility Resources for Employees (WCAG & Section 508 Compliance)
    • Video & Multimedia Guidelines for Youtube Videos & Captioning
    • CDOT Dashboard Services Request Form
    • CDOT Dashboard Design Guidelines Checklist Template
    • Accessibility Training for Employees
    • Accessibility Training for Contractors
    • CDOT Branding Guidelines
    • Web AIM Contrast Checker Tool
  •  / /

  • For content updates to this website, please reach out to the respective contact for that website below:

    • ridebustang.com - ben.gellman@state.co.us
    • freight.colorado.gov - erica.denney@state.co.us
    • transportationsafety.colorado.gov - melodie.clayton@state.co.us
    • Colorado TIM - brandon.hipp@state.co.us
    • Concept 2 Project (C2P) - michelle.malloy@state.co.us
    • Connect 2 DOT - cathy.kramer@state.co.us
    • DMO Sites: Asset Management, Fleet Services & Maintenance & Engineering - svetlana.whitehead@state.co.us 
    • Emergency Management - patrick.chavez@state.co.us
    • Employee Safety - sean.price@state.co.us
    • Financial Management & Budget - patrick.girten@state.co.us 
    • Intelligent Transportation Safety - emma.boff@state.co.us
    • Learning Lane - anjanette.sagona@state.co.us
    • Maintenance Training Academy - sean.lichota@state.co.us
    • PMWeb & Data Program and Project Analysis - paul.turtle@state.co.us
    • Pool Operations & Project Execution - eric.ehrbar@state.co.us
    • PowerBI - courtney.mcdonough@state.co.us
    • Process Improvement - michelle.malloy@state.co.us

  • New Project Webpage Information

  • Browse Files
    Drag and drop files here
    Choose a file
    Cancelof

  • Webpage Content Update

  • Browse Files
    Drag and drop files here
    Choose a file
    Cancelof

  • Accessibility Support

  •  / /

  • To begin the necessary accessibility compliance steps for your app, please contact Gregg Miller in OIT Apps to get started.

  • Browse Files
    Drag and drop files here
    Choose a file
    Cancelof

  • Analytics/Data Requests

  •  / /
  •  / /

  • New Website Request

  • Please note: All new website requests will go through an evaluation process with the Communciations Office. Approval or denial given will be given based on PD 31.1 by the Chief of Communications and Creative Services/Digital Program Manager.

  • Browse Files
    Drag and drop files here
    Choose a file
    Cancelof

  • Internal Communications

    Thank you for submitting your request. All submissions will be reviewed and must be approved by Communications prior to posting. You will be contacted if more information is needed, or if your request was not approved. (Tip: Click on the option below to expand the instructions and begin this process.)

  • Internal Communications Guidelines & Resources

    Submit requests at least one week in advance, and no more than one month in advance, of when you would like your information included in the CDOT News.

    • Schedule: The CDOT News generally goes out Mondays through Thursdays. The HQ/R1 News does not have a set day and is on an as-needed basis, usually once or twice a week. The Supervisor News goes out once a month, typically the Thursday after Transportation Commission.
    • If your story needs to run more than once, you must submit a separate request for each time. For exact story reruns, please link the original CDOT News story found in the Internal Communications records here in your request.
    • Be sure you’re appropriately choosing the priority of your news on the request form. Priority 1 and Priority 2 should only be chosen for news that truly cannot wait to be sent out. For Priority 1 requests, these require supervisor approval so please confirm before submitting.
    • All schedules are subject to change and are at the descretion of Communications.
    • Internal Web Standards: Please review these guidelines, which are specific to Google Sites, to better understand the processes and standards for the CDOT Hub and content edits.
    • Accessibility: Please ensure all PDFs and attachments included on the CDOT Hub and in CDOT News are accessible before submitting your request form. Please visit the Accessibility Checklist for PDFs for help on remediating your documents.
      • Any requests not meeting accessibility standards may not be posted and will be sent back to you to fix the accessibility issues per CDOT PD 31.1.
      • If you need help getting your documents compliant, please choose the "Accessibility Support" option on this form on Page 1.
  •  / /
  • Browse Files
    Drag and drop files here
    Choose a file
    Cancelof

  • CDOT Hub Guidelines & Resources

    Edits will be made within approximately three business days. Full new page builds will take longer. Please ensure any documents you're attaching have permissions set for colleen.ballo@state.co.us to view.

    • Internal Web Standards: Please review these guidelines, which are specific to Google Sites, to better understand the processes and standards for the CDOT Hub and content edits.
    • Accessibility: Please ensure all PDFs and attachments that you want included on the CDOT Hub are accessible before submitting your request form. Please visit the Accessibility Checklist for PDFs for help on remediating your documents.
      • Any requests not meeting accessibility standards may not be posted and will be sent back to you to fix the accessibility issues per CDOT PD 31.1.
      • If you need help getting your documents compliant, please choose the "Accessibility Support" option on this form on Page 1.
  • Browse Files
    Drag and drop files here
    Choose a file
    Cancelof

  • Other Communications Support Services

  • The Communications team continues to improve it's services and offerings based on resources available. If there is a support area or service that we missed, please let us know on the next page.

    • Project Contact Update 

    • Complete this section only if you are designating a new permanent or temporary contact person for the project. Please note: The dates are required below for the duration of this updated contact information.

    •  / /
    •  / /
    • Mailchimp Support 
    • Browse Files
      Drag and drop files here
      Choose a file
      Cancelof
    • Training Support 

    • Resources & Guidelines

      • Accessibility Training for Employees
      • Accessibility Training for Contractors
  • Should be Empty: