Hispanic Festival September 13, 2025 Time: 11:00 a.m. To 6:00p.m. Sherman Municipal Grounds - 373 W Pecan St, Sherman, TX 75090

Please print or type requested information Application must be accompanied by full payment and include a photo copy of your Grayson County Health Permit and Texas Sales Tax Permit. Please note: NO APPLICATIONS WILL BE ACCEPTED

WITHOUT A COPY OF ALL APPLICABLE TEXAS SALES TAX PERMITS OR GRAYSON COUNTY HEALTH PERMITS.

For vendor applications, questions, concerns, or assistance, please call Diana Diaz at 903-821-6328, 903-771-2323 or email: hhcgrayson@gmail.com For information on obtaining a Food Handler's Permit, please contact the Grayson County Health Department at 903-893-0131. For information on obtaining a Texas Sales Tax Number, please contact the Texas Comptroller's Office at 903-893-0692

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NOTE: ALL vendors intending to sell food items, regardless of Non-Profit Status MUST register as a Food Vendor. Failure to comply will result in cancellation of booth exhibit.

Non-Profit Organizations: (Must include 501-C.3#)

Please make checks payable to: Hispanic Heritage Community. Please DROP OFF completed applications, checks, and photo copies of all applicable permits to:

Mailed or Dropped Off: Hispanic Heritage Community 1401 Sam Rayburn Frwy #300 Sherman, Texas 75090 Monday thru Friday 9:00am - 5:00 pm Emailed: hhcgrayson@gmail.com

I/We have read and agree to the rules of participation for the 2025 Hispanic Heritage Festival.

We hope you will join with us in celebrating our Hispanic Independence Day. This family orientated and fun filled event will include a diversity of: Food, Culture, Entertainment, Dancing, Music, Children's Area, Car Show, and much more! This annual outdoor event includes free admission, free entertainment, and free parking the entire day! With a very full schedule of activities, it is very important that we all work together to provide a successful and entertaining event for all of the visitors. The Hispanic Heritage Community (HHC) respectfully requests the full cooperation and assistance from all vendors with the following information, guidelines and Thank procedures

Pre-Event Vendor Meeting: All vendors are required to attend the Vendor Meeting on Thursday, September 11, 2025 at 6:30 p.m. at the Sherman Municipal Grounds Gazebo. Vendor spaces will be assigned and identified. Each vendor will have the opportunity to examine the location of their assigned booth and size. The following guidelines will be reviewed and discussed as necessary. Booth Fees are NON-REFUNDABLE Booth spaces will be assigned at the discretion of HHC. HHC reserves the right for approval of any items to be sold and the right to cancel a vendor booth which HHC in our sole discretion deem inconsistent with the quality of the event. HHC will not be responsible for any vendor expenses or costs incurred and no refund shall be given to the vendor. HHC shall not be liable to vendors for any damages, loss, or injury arising from any condition existent at the event, or any act, omission or neglect by any other vendor, volunteer, visitor and/or HHC member at any time whether prior, during, or after the Hispanic Heritage Celebration. HHC will provide all vendors with Vehicle Parking Permits which will allow vendors to park all motor vehicles, trailers, and equipment in the designated Vendor and HHC ONLY parking area.

Vendor set-up will begin Saturday, September 13, 2025 between 8 a.m. and 10 a.m. All vendor motor vehicles and non-essential vendor equipment must be moved to the vendor parking and equipment holding area by 11:00 a.m. HHC will not offer any loading/unloading assistance, and HHC will not offer any type of load bearing equipment to aid in the transportation of items. No refunds for inclement weather. HHC will NOT furnish: Tables, Chairs, Electricity, Tents, Shade Coverings No motor vehicle may remain in, around, or behind the assigned vendor space during the hours of the event. All trailers which must remain in the assigned vendor space must be safely disconnected from the vehicle and wheel chalks must be used to prevent accidental movement or free rolling. All trailers and vendor supporting equipment must remain within the assigned vendor space. This includes the trailer, trailer hitch, ramps or doors. Please take this into consideration with selecting the size of the required vendor space.

No vendor may use any form of Tent Stake, (including Plastic, Wooden, or Metal) in any grass covered area of the Sherman Municipal Grounds. Vendors are encouraged to use weighted objects to secure all tents and canopies in these assigned vendor areas. Damaging any water lines or lawn sprinklers will result in $250.00 fine, payable to the City of Sherman. No motor vehicle may operate or drive on the grass areas of the Sherman Municipal Grounds at any time, to include set-up, during the event, or tear-down.

Vendor Tear-Down: Vendor tear-down will begin Saturday, September 13, 2025 after 6:00 p.m. No early tear-downs will be allowed. Early tear-down violators will be removed from the accepted vendors list for all future HHC events. HHC will not offer any loading/unloading assistance, and HHC will not offer any type of load bearing equipment to aid in the transportation of items. Due to the large number of visitors exiting the Municipal Grounds upon conclusion of the event, please use extreme caution when operating a motor vehicle from the designated vendor parking area to the assigned booth space. HHC would ask each vendor to clear the assigned vendor space of all trash items and to place all trash or unwanted articles into the provided trash receptacles. The City of Sherman will provide the receptacles for this event and they will be maintained throughout the day by various HHC committee volunteers. Please help us to return the Municipal Grounds in the same condition as received. No motor vehicle may operate or drive on the grass areas of the Sherman Municipal Grounds at any time, to include set-up, during the event, or tear-down. HHC will not be responsible for the loss or theft of any vendor equipment, items, or merchandise which remain on the Sherman Municipal Grounds after the completion of the event.