2026 Special Exhibitor Application

2026 Special Exhibitor Application

Thank you for applying to be a Special Exhibitor for the 2026 King William Fair! This application is for service providers, groups sponsoring specific activities, activity vendors, and others who may not fit into our other categories. You will only be required to pay the nonrefundable application fee at this time ($25). However, if approved, you will receive an invoice via email with instructions to pay the additional booth/electricity/insurance fees as applicable. Please complete the application and click submit. If you have any questions, email us at eloise@ourkwa.org.
Exhibitor Information
Name*

First NameLast Name
Organization/Business Name*
Email*
example@example.com
WEBSITE
Address*

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code
Phone Number*
Business Phone Number
Exhibition Site Information
Number of booths/sites requested*
Amount of space requested per site*
Please describe intended use of the space (activation, demo, promo, service, etc...) and how it can enhance the Fairgoers experience:*
Upload pic (optional)

Cancelof
Will you set-up Friday evening 4/24 between 4pm-9pm?

YesNo
Insurance

Liability insurance listing the King William Association and The Fiesta Commission as additional named insureds is required, and a copy must be on file one week prior to Fair Day. You may purchase one-day “user policy” coverage through the King William Fair and The Fiesta Commission if you do not have coverage (deadline to purchase coverage is February 20, 2026).

Separate insurance must be purchased for each booth.
You MUST provide the King William Fair with proof of insurance. Certificates of Insurance MUST list the following as additional insured:

King William Association
122 Madison Street
San Antonio, TX 78204

Fiesta San Antonio Commission, Inc. and
Fiesta Commission Charitable Corporation
110 Broadway #350
San Antonio, TX 78205
$ TBA - One Day "User Policy" Insurance - for each booth

I would like to purchase the TBA One Day insurance provided by King William Association.I will provide my own insurance coverage and understand penalties for not purchasing by February 20, 2026.
Parking

Due to construction and increased parking fees from local businesses, we may not be able to offer free parking permits this year. We are exploring the option of pre-purchasing parking spaces (one vehicle per vendor) and invoicing interested vendors once confirmed. The cost is estimated at around $30 but may be slightly less or more. If we are unable to secure free parking, will you be interested in pre-purchasing parking?
Please Select an Option Below:*

Yes, I am interested in pre-purchasing parking (if available)No, I plan to acquire parking on my own for the day of the Fair
Electricity
· Electricity is available in limited locations and only if Vendor paid for it in advance of Fair Day.

· Electricity is $200 for a maximum of 4 appliances. If Vendor has 5 – 8 appliances, Vendor will need to purchase an additional electrical connection at $200.

· Only 110V electrical lines will be available. We will not be able to provide 220V electrical lines for safety reasons.

· Generators of any size, freezers, or refrigerators are not allowed without prior approval from KWF.
Please Select One Option:*

200 - 110v Electrical Power - 1 to 4 APPLIANCES$400 - Additional 100V Electrical Power - 5 TO 8 APPLIANCESN/A - I do not require electricity
List all equipment that needs electricity:
Please click on the links below to review our Policies & Procedures and Waiver.

2026 Special Exhibitor Policies and Procedures

2026 Special Exhibitor Waiver
By checking "YES" you are stating you agree to follow all policies and procedures as set out by the King William Fair and agree to the Waiver of Responsibility as posted.*

YES
By checking "YES" you are stating that you understand this application nor the application fee does NOT guarantee your acceptance as a King William Fair Special Exhibitor.*

YES
Fees

Exhibitors will be sent an invoice via email. Deadline for payment is February 20, 2026.

Application Fee

Application FeeNon-refundable fee to process Application

$25.00 Quantity

Total

$0.00

Credit Card

Important Dates

1. Deadline for application is January 8, 2026.
2. Contracts will be emailed to you by February 6, 2026.
3. Proof of insurance identifying the King William Association and the Fiesta Commissions as additional named insureds is due by February 20, 2026. You may email the Certificate of Insurance to angela@ourkwa.org or mail it to King William Fair / Special Exhibitors, 122 Madison Street, San Antonio, TX 78204.
4. Payment is due February 20, 2026. Instructions will be sent to pay online with your contract. Checks can be made out to "King William Fair" and delivered to King William Fair, 122 Madison Street, San Antonio, TX 78204.
5. Special Exhibitor Packets will be ready for pick up no later than March 27, 2026.
Thank you for submitting your form, we will contact you if we have any questions.
Should be Empty:

2026 Special Exhibitor Application

Parking

Electricity· Electricity is available in limited locations and only if Vendor paid for it in advance of Fair Day.

Credit Card

Thank you for submitting your form, we will contact you if we have any questions.

Electricity
· Electricity is available in limited locations and only if Vendor paid for it in advance of Fair Day.