2026 Kids Kingdom Vendor Application

2026 Kids Kingdom Vendor Application

Thank you for applying to be a Kids Kingdom Vendor for the 2026 King William Fair! You will only be required to pay the nonrefundable application fee at this time ($25). However, if approved, you will receive an invoice via email with instructions to pay the additional booth/electricity/insurance fees as applicable.
Vendor Information
Name*

First NameLast Name
Business Name*
Email*
example@example.com
Address*

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code
Phone Number*
Please enter a valid phone number.
Cell phone number for Fair Day
Are you a non profit organization?*

YesNo
Company Website (Type N/A if no website)
Please upload a current W9*

Note: To ensure timely payment, the name AND address on the W-9 must exactly match the name that the check will be made out to (e.g., your legal name or business/LLC, such as ‘Matt Smith’ or ‘Dairy Delights LLC’).
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Briefly describe activity or display (including # of participants that can enjoy simultaneously)*
Length or ride or activity (in minutes). *
Fee for ride/activity (Enter N/A if free activity)*
What age range does this activity service?*
How does this activity improve or add to the experience at the Kids Kingdom?*
Does your ride/activity require electricity?*

YesNo
Please provide a photo of your ride/activity*

Cancelof
Please upload a copy of your TDI form AR-101 if you have a mechanical ride/activity

Cancelof
Please provide a photo of a current inspection sticker for your ride/activity

Cancelof
Certificates of Insurance MUST list the following as additional insured:

King William Association
122 Madison Street
San Antonio, TX 78204

Fiesta San Antonio Commission, Inc. and
Fiesta Commission Charitable Corporation
110 Broadway #350
San Antonio, TX 78205

Mission Trail Rotary, Inc
P.O. Box 831451
San Antonio, Texas 78283-1451
Fees

10x10 Booth: $250
Optional Fees
One Day "User Policy" Insurance for Activity Vendor

I would like to purchase the TBA One Day insurance provided by King William Association.I will provide my own insurance coverage and understand penalties for not purchasing by February 20, 2026.
Parking

Due to construction and increased parking fees from local businesses, we may not be able to offer free parking permits this year. We are exploring the option of pre-purchasing parking spaces (one vehicle per vendor) and invoicing interested vendors once confirmed. The cost is estimated at around $30 but may be slightly less or more. If we are unable to secure free parking, will you be interested in pre-purchasing parking?
Please Select an Option Below:*

Yes, I am interested in pre-purchasing parking (if available)No, I plan to acquire parking on my own for the day of the Fair
Please click on the links below to review our Policies & Procedures and Waiver. Please submit a signed Waiver form to eloise@ourkwa.org.

2026 Kids Kindgom Policies and Procedures

2026 Kids Kingdom Waiver
By checking "YES" you are stating you agree to follow all policies and procedures as set out by the King William Fair and agree to the Waiver of Responsibility as posted.*

YES
By checking "YES" you are stating that you understand this application does NOT guarantee your acceptance as a King William Fair Kids Kingdom Vendor.*

YES
Important Dates

1. Deadline for application is January 8, 2026.

2. Proof of insurance identifying the King William Association, the Fiesta San Antonio Commission, and Mission Trail Rotary Club as additional named insured is due by February 20, 2026. You may email the Certificate of Insurance to angela@kwfair.org or mail it to King William Fair / Kid's Kingdom, 122 Madison Street, San Antonio, TX 78204.

3. Payment is due February 20, 2026. Instructions will be sent to pay online with your contract. Checks can be made out to "King William Fair" and delivered to King William Fair, Attention Kids Kingdom, 122 Madison Street, San Antonio, TX 78204.

4. Packets will be ready for pickup March 27, 2026.
Thank you for submitting your form, we will contact you if we have any questions.
Should be Empty:

2026 Kids Kingdom Vendor Application

Parking

Thank you for submitting your form, we will contact you if we have any questions.