Event Request

Event Request
This form must be submitted at least 14 days prior to event. For large events, please submit as soon as possible, but no later than four weeks prior to event. If this event is related to a CE or industry event, which requires a 90 lead time, please also complete Form DO.16 instead.
General Information
Name*

First NameLast Name
Email*
example@example.com
Phone Number*
Please enter a valid phone number.
Mobile Phone Number
Please enter a valid phone number.
Name of Your Event*
Purpose of Event*
Name of Your Supervisor
Proposed Event Date (final approval of event timing is subject to the master CVM schedule)*

MonthDayYear
Date
Proposed Event Time (final approval of event timing is subject to the master CVM schedule)*

Hour Minutes

AM/PM Option
Will this event offer Continuing Education units?*
Events that offer Continuing Education units (CEs) require the completion of form DO.16. These events also require a minimum 16 week lead time.
Event Location*
Has this location been reserved?

YesNo
Choose one:*

This event is internalThis event is externalThis event is both internal and external
Choose one:

This event will be recurringThis event is one time only
Choose one:

This event will happen annually.This event will happen twice a year.This event will happen quarterly.This event will happen monthly.This event will happen weekly.
Funding
Will you be using a procard (Internal events only)?

YesNoDon't Know
Will you be paying via check or credit card (external events only)?

CheckCredit CardDon't Know
Banner account number:
Event budget:*
Catering
Is catering needed?*

YesNo
Type of meal you would like catered:*
Suggested menu:
Materials Needed

May incur an extra charge. Tablecloths are cleaned and pressed after each event. If using tablecloths for your event, your department will be responsible for cleaning costs.
Choose all you are requesting:*

Round tablesRectangular tablesReception tablesTableclothsChairsAudio/Video setup
What are your audio/video needs?*
Logistics
Who will be responsible for picking up food if delivery is not available?*
If paper products are not provided by the caterer, who is responsible for obtaining those?*
Who from your department will be available to help complete the event's setup?*
Who from your department will be available to help complete the event's cleanup?*
Communication and Marketing

The events director will work with the marketing and communication team to develop a marketing timeline and strategy to best promote your event. Please note that some marketing materials will incur a cost which can be charged to the group once options have been formatlized.
What communication and marketing efforts are needed BEFORE this event? Choose all that apply.*

Internal audience promotionExternal audience promotionSocial Media promotionExternal Email marketingFeature story promoting eventNewsletter marketingWebsite calendar item
What communication and marketing efforts are needed DURING this event? Choose all that apply.*

Feature storySocial mediaSocial Media promotionPhotographyVideographyNone
What marketing materials are you requesting be made to promote and support your event (please note that material creation requests must be made no later than three months before the event)*

Save the date cardsPhysical invitationsPress release (press releases must be approved by the University's Office of Public Affairs)ProgramsThank you cardsPostersOther
Please verify that you are human*
Should be Empty:

Event Request

General Information

Funding

Catering

Materials Needed

Logistics

Communication and Marketing