Sponsorship Contract-The BIG Plant Expo 2026

Charleston Convention Center

5001 Coliseum Drive. North Charleston, SC 29418 April 25 & 26, 2026
Youtube
The BIG Plant Expo – Sponsorship Proposal

Our Story

The journey of SERPM and The BIG Plant Expo began in Charleston, SC in late 2020. What started as a small neighborhood plant swap quickly blossomed into the South East Rare Plant Market (SERPM) — a growing community of plant enthusiasts, collectors, and small businesses.

Over the past five years, we’ve grown from one market to five markets in major cities across South and North Carolina, with even more markets being requested by businesses across the Southeast. SERPM is another marketing tool to get The BIG Plant Expo more exposure within the Carolina's.

Now, in Year 3 of The BIG Plant Expo, we’re returning to our Charleston roots — ready to deliver the largest themed plant event in the region.

Mission & Goals

Our mission is to support plant hobbyists turned vendors, small businesses, and plant sellers by providing:

A thriving marketplace to build clientele.
Access to national and international vendors to bring rare and uncommon plants to our region. Educational workshops for both vendors and the public, covering everything from social media marketing to in-person selling, sustainable sourcing, and plant care.

The goal is to create an inclusive, educational, and sustainable platform where vendors succeed in business and attendees leave inspired, informed, and more connected to their plant community.

For the second time, The BIG Plant Expo will feature a themed weekend experience. Our 2026 theme is “Enchanted Forest”, designed to create an immersive atmosphere where décor, workshops, and community activities tie into a magical, nature-inspired aesthetic.

Attendees can expect:

68 carefully selected vendors.

National & International Plant Influencers

Educational classes & hands-on workshops

Giveaways and raffles

Networking opportunities

Local, National & International plant sellers.

Photo Oportunities

This one-of-a-kind experience will attract plant lovers from across the country, making Charleston a destination for rare plant collectors and green lifestyle enthusiasts

Our Audience

We bring together a diverse, engaged audience:

Novice plant parents
Seasoned horticulturists
Collectors of rare and exotic plants
Sustainability-minded families
Local businesses and artisans
By sponsoring, your brand will be placed directly in front of thousands of passionate, eco-conscious, lifestyle-driven attendees.

Sponsorship Benefits

Brand Exposure

Logo placement on event banners, T-Shirts, and printed materials.
Promotion across all The BIG Plant Expo social media channels (20k+ followers).
Integration into influencer campaigns (combined reach: 3M+ followers).
Influencer Integration

Option to purchase: Plantfluencer Marketing Packages — including Sydney Plant Guy, The Bearded Plantaholic, and Kaylee Ellen — will feature your brand in 1 20-30 second story, directly linking to your social channels for maximum visibility.

Networking & Activation

Exclusive opportunities to engage with 3,000+ attendees.
Access to vendors, industry leaders, and collaborators.
Opportunity to host workshops, sponsor VIP give aways, or present .

Why Sponsor?

By sponsoring The BIG Plant Expo, your brand is aligned with:

Community Growth – Supporting small businesses and plant entrepreneurs.
Sustainability & Education – Advocating for ethical sourcing and plant conservation.
Innovation & Visibility – Positioning your brand at the heart of a growing lifestyle movement.

Conclusion

Sponsoring The BIG Plant Expo is more than a marketing opportunity — it’s a chance to be part of something magical, impactful, and lasting. You’ll connect with a vibrant community of plant lovers, align your brand with sustainability and creativity, and leave a lasting impression on thousands of attendees.

Together, let’s make Charleston’s Enchanted Forest come alive.
2026 SPONSORSHIP PACKAGES: SUPPORTING SPONSORS MAY NOT SELL OR PASS OUT ANYTHING ON THE EXPO FLOOR.
The BIG Plant Expo is a 2-day event, and you must commit to vending for both days. Set up is on Friday, April 24, 2026, from 9 AM to 6 PM. No exceptions. All vendors, influencers, and sponsors must be at their booths on Saturday, April 25th, at 7:30 AM for early entrance and VIP Shopping from 8-10 AM. Open to the public 10AM-6PM and Sunday, April 26th 10AM- 5PM. Closed to the public at 4PM. VIP DISCOUNT shopping will be on Sunday 4-5PM. Vendor and sponsor awards at 5:00-5:30PM. Everyone is responsible for setting up and breaking down their assigned space. All trash and debris go in the trash or with you.*

Yes, I understand and agree.
Name of the business/company as it would appear on marketing materials*
Main Point of Contact*

First NameLast Name
Address*

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code
Phone Number*

Area CodePhone Number
Email*
example@example.com
LICENSING INFORMATION: It is your responsibility to secure the necessary licenses for your business to operate in the USA, State of South Carolina. City of North Charleston. This includes, but is not limited to, a business license, retail license, Clemson Department of Plant Industry Nursery or Dealer Certificate. https://www.clemson.edu/public/regulatory/plant-industry/nursery/index.html (Vendors from out of state must have the equivalent nursery license or certificate for your state, if your state does not require your business to have a nursery certificate or license, please submit documentation with your application saying you do not need any plant related inspections on your facilty with your states USDA logo on document.), etc. Additionally, ensure that you pay all relevant South Carolina taxes and fees. https://dor.sc.gov/mydorway The BIG Plant Expo and/or any affiliated events hosted by Southeast Rare Plant Market, LLP are NOT responsible for your business taxes, liability, fees or licensing.
Please select ALL categories that are relevant. We strive to limit the number of identical plant types available for sale, as we seek a diverse range of species. ‼️We are NOT accepting "Service" Sponsors at this time (e.g., window, roof, gutters, or any home improvements)‼️. .

Air PlantsAlocasiaAnthuriumAquatic PlantsBegoniaBonsiaCactusCarniverous PlantsCycadsFernsFresh ImportsHoyaJapanese Maple TreesKokedamaMonsteraOrchidsOutdoor- Native PlantsOutdoor- Tropical PlantsPalmsPhilodendronsScindapsusSucculentSyngoniumUltra Rare AroidsUncommon Plants- Easy to growVeggie/Herbs/Fruit TreesArt (revolving around plant related themes)Candles - HandmadeCrochet - Plant relatedCrystalsDecor- Handmade plant wall art, propagation stationsHydroponics - SuppliesPlant Accessories (ex: plant charms, handmade plant trellis, decorative pots)Macrame - Plant hangers, Plant decorMushrooms - Edible, Grow Kits, TincturesPlant based products (ex: tinctures, lotions, balms (No CBD or THC products)Plant Show, Expo, MarketPlant supplies (ex: soil, fertilizers, nursery pots, moss poles, etc)Reptiles (MUST be appropriately licensed in SC to sell)Terrariums
Website*
NA if you do not have one
Instagram Link*
NA if you do not have one
Facebook Link*
NA if you do not have one
TikTok Link*
NA if you do not have one
YouTube Link*
NA if you do not have one
Short Bio about your business. *
This will be used in all your announcements.
MUTUAL LOGO USE AGREEMENT: 1. Grant of License The BIG Plant Expo (“Expo”) and Sponsor each grant to the other a non-exclusive, non-transferable, limited license to use the other party’s official logo solely for the purpose of promoting Vendor’s participation in the Expo event(s). 2. Permitted Uses • Vendor’s Use of Expo Logo: Vendor may use the Expo logo in connection with event promotion, including social media posts, flyers, newsletters, and booth signage. • Expo’s Use of Vendor Logo: The Expo may use the Vendor’s logo in event-related marketing, including website listings, social media, digital and print advertisements, email campaigns, and on-site signage. 3. Restrictions Neither party shall: • Alter, distort, recolor, or modify the other’s logo in any way (other than resizing or reformatting for layout purposes) without prior written consent. • Use the other’s logo on merchandise, products, or for resale without prior written consent. • Use the other’s logo in a manner that misrepresents or implies an endorsement, sponsorship, or partnership beyond participation in the Expo. • Continue use of the other’s logo after the conclusion of the event. 4. Quality Control Each party agrees to maintain the integrity of the other’s branding and follow any provided logo usage guidelines. Either party may request immediate correction or removal of unauthorized or inappropriate use. 5. Ownership All rights, title, and interest in and to each party’s respective logo remain the exclusive property of that party. This Agreement does not transfer any ownership rights. 6. Termination of License This limited license shall automatically terminate at the conclusion of the Expo event(s) or upon written notice by either party if these terms are violated.*

Yes, I agree to the Mutual Logo Use TermsNo, I dont wish to be advertised
Upload your business logo. You will receive The BIG Plant Expo Logo and discount ticket coupon code for your followers in your welcome email.*

Browse Files
You must have a business logo Cancelof
Upload 1-3 Photos of your booth set-up*

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. Cancelof
Upload 4-8 Product Pictures*

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Please submit pictures you want in your announcement Cancelof
Upload 1-3 Photos of yourself. 1 with Plants*

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. Cancelof
As a Vending Sponsor, you can choose your spot. If the spot is not in the drop-down, it has already been purchased.
What State do you do business in?*
SC Plant Vendors: Please submit your Clemson Department of Plant Industry Nursery or Dealers Certificate Number below. If you are a plant vendor, this is REQUIRED. *
If you are NOT selling plants, please put NA
Out-of-State Plant Vendors: Please provide your state's Plant Industry Nursery or Dealer Certificate number below. Vendors from out of state must have the equivalent nursery license or certificate for your state. If your state does not require your business to have a nursery certificate or license, please submit documentation with your application stating you do not need any plant-related inspections on your facility with your state's USDA logo. Please email it to renay@serareplantmarket.org*
If you are NOT selling plants, please put NA
Tissue Culture in flasks, bagged and or not acclimated. To ensure all guests have a great experience, we ask that you limit your unacclimated tissue culture plants to 20% or less of your available inventory.*

Yes, I agree
REPTILE SPONSORS ONLY- Upload a copy of your current Certificate/License to sell

Browse Files

Cancelof
NEW- Influencer Marketing Packages! We are thrilled to be able to offer our Sponsor and vendors an exclusive opportunity to enhance their visibility through our Plantfluencer Marketing Packages. With access to a network of 3 million plant enthusiasts worldwide, your business can gain exposure that extends far beyond the Expo floor. Connect with audiences actively seeking rare plants, artisan goods, and local vendors like yourself. Increased Online Traffic: Benefit from a promotion that generates buzz and directs buyers to your products. This is more than just an Expo; it’s a unique opportunity to expand your customer base, build global recognition, and forge lasting relationships with potential buyers who might never have encountered your brand otherwise. What’s Included: Your brand will be showcased in an interview taking 2-3 minutes, resulting in a 20-30 second story on the plantfluencer's social media stories. The interviews will take place on Friday after you set up. All of this is available for under $1,000.00 for THREE Influencers, these influencers each typically charge over $2,500.00 for a single 20-second promotion reel. Don’t miss out on this incredible opportunity! There will be a private event Friday after set up from 8PM-10PM at a Downtown Charleston establishment, where you will be able to ask your questions and get to know the influencers on a more intimate level. Food and drinks are available for purchase.
What Size T-Shirt? If your order includes more than one T-shirt, please specify the sizes of the additional shirts in the "Other" box. If the "Other" box is left blank, you will receive all shirts in the size you selected.

SmallMediumLargeXLargeXXLargeXXXLargeOther
Please join https://www.facebook.com/groups/307513697897246 We encourage all vendors to purge, pre-sale to help your Expo sales. Posts with tips, tricks and other plant related topics intended to generate interaction are welcome too. Help our plant community get to know and trust you! Once your application is approved a link will be sent via email for our Vendor ONLY Facebook group. All event announcements are distributed there first
Will you need electricity for your space?*

YesNo
Electric Agreement: Electric is included in your package. You agree to supply your OWN extension cords to access electricity. It is required to supply and tape your cords down to avoid public bodily harm. You agree not to hold SE Rare Plant Market, LLP, and The BIG Plant Expo liable for anything in regards to electricity. Some examples, but not limited to: electrical surges, electric supply, any damage to anything material, or any bodily harm. No generators are permitted inside the building.*

Yes, I understand and agree.
We are asking each sponsor to contribute a giveaway item to our VIP's. We are capping the VIP ticket sales at 400. Thank you for your amazing support and contributions. We appreciate all the help. What will you be including?*

MerchStarter PlantsPlant related itemDiscount Coupon (You need to mail 2 weeks prior to expo to get them in the VIP bags)Other
Name(s) of employee(s) for their Entrance badges
Please list first and last name with a comma between people.
Sponsor Guidelines

1. Your application does not guarantee entry. We focus on rare and uncommon indoor and outdoor plants, plant supplies, any products that are considered "planty", and homemade artisan vendors. We curate our events to meet the needs of our local community and offer a variety of vendors. Please allow up to 5 business days to hear about your approval or decline.

2. This is a 2-day event, April 25th 8 AM - 10 AM VIP; 10AM - 6PM & April 26th 10 AM - 5 PM with Vendor awards 5PM-5:30PM 2026.

3. Set up is Friday, April 24th 9AM-6PM We will have a load-in schedule closer to the date. Building will be locked down and secured for security purposes promtly at 6PM

4. Space size is linear feet. if you have a 10x10 space, you are not allowed to use (2) 6 foot tables together equaling 12 feet.

5. Load- Out is Sunday April 26th 5:30PM- 8:00PM

6. All sponsors must have signage to clearly display who they are (ex: signs, placecards, banners, table cloths, etc) You must keep your products and set up within allotted space and out of the isles. All sponsors are required to have a professional set-up.

7. Sharing sponsor Booth/Space Policy:
Sharing sponsor booths or space is allowed ONLY if sublettor of space has also filled out an application, and has been approved.
Definition of sharing a booth/space: This includes selling another seller/vendors plants or merchandise at your booth, whether present or not. However, this does not pertain to selling your own plants purchased from a wholesaler.
Important: All plant growers, sellers, and nurseries must receive approval.
Consequence: If you are found selling plants from an unapproved seller/vendor, you will not be invited back to vend and asked to leave the premisses.

8. All sponsors are required to be at their booth at 7:30AM Sat. for Early entrance & VIP shopping. Early entrance & VIP is from 8-10AM. The expo opens to the public at 10AM on both days. SUNDAY the expo closed at 4PM to the public and VIP will have 4-5PM to shop FINAL DISCOUNT DEALS

9. You are responsible to set up and break down your space. ALL trash, products and materials must go with you when it is time to breakdown.

10. Please bring your own dollys for set up and break down. There are only a few that the venue provides and those will come on a first come, first serve basis.

11. You're required to supply your own tables coverings (must be flame resistant), set up supplies, signage and extension cords (if needing electricity).

12. As a sponsor you agree to keep and maintain a good, professional working relationship within The BIG Plant Expo Community and the public.

13. Sponsor fees and deposits are non-refundable or transferable.

14. All staff woking a sponsor booth, are required to wear an expo badge. Each sponsor point of contact must be present to collect their badges for their spot and staff. No badges will be given out otherwise. You may purchase extra badges if you need more than your vendor package allotment.

15. All "guests" of sposnors coming into the expo, whether doing business, family visiting, customers who have pre purchased products and are picking up, must pay admission to be admitted into the expo.

16. Any sponsor who vacates their spot before the expo closes (Sunday, April 26th at 5PM) will be charged their full booth fee for the weekend. To maintain the apprearance and integrity of the expo, your full set up must remain up and functioning for the duration of the expo. If an emergency arises during the event, please contact Renay. DO NOT GHOST. Any sponsor who leaves without prior notification will still be charged the full fee amount, and not invited back.

17. As a sponsor for The BIG Plant Expo, you are required to advertise/post about the expo on your social media. Showcasing your goods in a creative, appealing way, helps generate more promotion for your business and the event. A minimun of once a month for the time you have been approved to the event date.

18. Payment is the ONLY thing that secures your sponsorship.

19. For the VIP Giveaways, Please turn them in on Friday morning check-in so we can get them in the VIP swag bags.

20. In the event the North Charleston Coliseum cannot provide the normal scheduled Expo dates because (1) of its inability to provide utilities, facilities, or other services. (2) of force of majeure or (3) the faclity exercises its emergency powers to vacate the Coliseum. Those events shall not be construed as a breach of contract and there shall be no obligationon The BIG Plant Expo to refund any exhibitor payment nor will The BIG Plant Expo be liable for damages caused by such actions.

The BIG Plant Expo reserves the right to remove you as an vendor immediately or for future events if you choose to not follow any of the above
I hereby unconditionally release and forever discharge any persons, entities and their prospective employees, officers, contractors, partners, or subsidiary entities, representatives, members or affiliates related in any way to SE Rare Plant Market, LLP from any and all actions, liabilities, damages, losses, costs, expenses, claims or demands (including without limitation those based on negligence, gross negligence and/or product liability, breach of contract or any other duty of care owed under applicable laws) that I, my heirs, next of kin, spouse, successors and assigns now have or may hereafter have any injury to me or my property, resulting directly or indirectly from my participation in the Market entitled: I hereby affirm: I am 19 years of age or older. I have carefully read this document, and I understand its contents. I am aware this document is a release of all liability and a contract enforceable against me (and my heirs, next of kin, spouse, legal representatives, and successors) in a court of law. I have signed this document of my own free will.*

Yes, I understand and agree to the terms.
Please sign below.*

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