Marketing Request Form
Use this form for all of your marketing and communications requests. Please provide a minimum of 14 business days before you want to advertise as lead time for these. For last minute requests please be advised that they cannot be guaranteed to be produced or included in our weekly newsletter.
Name of Person Coordinating Event
*
First Name
Last Name
Email
*
example@example.com
Phone Number
Please enter a valid phone number.
Format: (000) 000-0000.
What type of request are you submitting? Select all that apply:
*
New designed graphic for an event (500x500px) with few words for website and newsletters
Copy last year's graphic and edit to match new date, style guidelines and size
Social Media Post
Creation of New Calendar Event - THIS MUST BE APPROVED BY THE OFFICE IN ADVANCE OF SUBMISSION
Revision or Modification to Previously Submitted Jotform
Flyer (8.5x11) - to hand out
Webpage Update (not the web calendar, but a specific page)
Registration Form Needed with special requests or
Basic Registration Needed with no special additions needed other than name, email, phone, payment
Inclusion in Weekly Newsletter
Shabbat Slide
Other
If we are using last year's Canva graphic, unlock it to make it editable "for anyone who has the link" and share the link here:
If you selected "other" marketing type, please use the space below to describe your request.
Phone Number
*
Please enter a valid phone number.
Format: (000) 000-0000.
Please explain:
How many times leading up to the event should this be posted on social media?
Up to two revisions will be made, so please thoroughly proofread the materials to check the accuracy of spelling, names, locations, dates and times.
Event/Program/Activity Name
*
Event/Program/Activity Date - put today's date if it is not an event
*
-
Month
-
Day
Year
Date
Event/Program/Activity Day of the Week
*
Host Name
First Name
Last Name
Host Phone Number
Please enter a valid phone number.
Format: (000) 000-0000.
Host Email
example@example.com
Who is conducting the activity?
Committees involved?
Is this program a series?
*
No
Yes
If a series, please list all the dates:
Please select under which category your program/event/update should be added to the synagogue calendar:
*
Community Events (including Sisterhood and Men's Club)
Adult Education
Worship
Youth and Family
Event/Program Start Time
Hour Minutes
AM
PM
AM/PM Option
Event/Program End Time
Hour Minutes
AM
PM
AM/PM Option
Provide a detailed description of your event/program so we know the who, what, when, why and where (Your description will provide the information needed for the Finance Committee, Board of Trustees, Media and Marketing Committee and the office. Your description will also be used to create the text of the promotion materials by the Media and Marketing Committee:
What is your overall purpose?
Format:
In Person/Location
Zoom
Hybrid
If format is hybrid, please describe:
If format is Zoom or Hybrid, please provide name and contact info for who will run the Zoom:
Does Zoom host need training?
Yes
No
Projected total revenue (amount) and where is it coming from?
Source of revenue (e.g., participation fees, auctions, donations, sales):
Use of funds generated (if any) e.g. TBE general fundraising, specific project, Men’s Club or Sisterhood, etc.:
Other important general information to the marketing team:
All events expecting 20+ people require security (cost of $252; minimum of 4 hours). Does the event require security? (If yes, please email bernyaronson@gmail.com).
Yes
No
Use of site/facility: (check all that apply)
Dublin Center
Sanctuary
Preserve
Kitchen
Foyer
Other
Projected net results: (revenue minus costs)
Funding requirements from TBE:
Advanced payments (amount, to whom)
Contracts/bids (attach copy)
Other
REGISTRATION
Is there a fee for this event for the participants?
Yes
No
How much?
Participant registration for FREE activities. If YES please choose between:
Registration Preferred
Registration Required
If a registration is required list all the questions you want included, the account code if money is being collected. Example: First Name, Last Name, Email, Phone, Number of Attendees, etc. Call the office to get the account code.
Registration Deadline
-
Month
-
Day
Year
Date
Your activity will be promoted on the synagogue calendar, front page of TBE website, individual email blast, Sunday summary emails. Additional office or Media/Marketing request options: (check all that apply)
TBE public calendar with Zoom link for free activities
TBE public calendar with link for registration if charging for the activities
TBE Facebook and Instagram
Include in announcement at Shabbat service the Friday before
Federation email blast
L’Chayim article
Event/Program Location
Is your program open to the public community (outside of the synagogue)?
Which committee/board needs access to see registration submissions?
Please review the Style and Branding Guidelines before completing your request. You can read them below:
Provide a proofread description that matches the style guide for your event that will be used in various places online or on the images.
Please select which, if any, should be included on your tile/ad graphic:
Location address if off-site from TBE
Cost
Sponsors, partners - names and/or logos
Other
Please include text for your social media post. Use complete, grammatically correct sentences. Your post should be between 50-100 words.
Please upload any photos you would like included in your graphic or post. (If you want to share a video, please send separately)
Browse Files
Drag and drop files here
Choose a file
Cancel
of
If you would like captions included with your photos, please include them here:
Submit
Should be Empty: