CONDITIONS OF HIRE/BOOKING
Facilities hire must be booked a minimum of two (2) days before planned usage where possible.
No booking is final until approval by Council is confirmed.
Council’s decision will be final on the allocation of facilities.
Hirer and Public are restricted to the specific area of hire.
Payment of prescribed Fees and Charges must be paid in full when keys are obtained from the Council Office prior to the use of the facility.
Hirer of any portion of the hired Council building shall comply with the provisions of the Public Health Act, Food Act, and/or and emergency order under the aforementioned legislation.
Alcoholic beverages may be consumed in Council buildings, however hirers shall comply with the liquor licensing provisions.
SMOKING IS NOT PERMITTED in any part of Council buildings
Unless by prior arrangement and payment of relevant fees, no function shall proceed beyond 1.00 a.m.
No Hall plant, furniture, fittings or effects, crockery, cutlery, glassware or other utensils or materials shall be removed from the Community Building without permission from the General Manager
Hirers are responsible for their own setting up and down of tables, trestles and chairs. Please ensure furniture is not dragged across floors.
The Hirer is responsible for all cleaning of the facility following the conclusion of hiring. All hired areas used are to be thoroughly cleaned with cleaning equipment provided. All rubbish and kitchen waste is to be placed in the external rubbish receptacles provided.
Users of halls and facilities are responsible for their own cleaning. Additional cleaning (if required) will be charged at $55 per hour if normal time, or $77 per hour if cleaners are required to work on overtime. All breakages are at the cost of the applicant.
No person shall erect internal decorations, place nails or screws in the woodwork or walls in any part of the hall.
All equipment such as heaters, lighting, kitchen equipment fans and air conditioning must be turned off when departing the building. Please ensure that all windows and doors are locked.
Keys must be returned to the Council Office by 10.00 a.m. on the day following the hiring. Council will impose a fee of $100 on hirers who do not return the key.
The cost of any damage caused to the building, furniture or fittings, or any property belonging to Council, by the Hirer or any other person in attendance, will be payable by the Hirer whose responsibility it is to ensure the safety of Council property during the period of hire.
Council takes no responsibility whatsoever for any loss or damage to any property which is placed or left in the Building by the Hirer and/or any other person(s) before, during or after the hire.
It is the responsibility of the hirer to make all attendees of the function aware of both the building exits and emergency assembly points as well as appointing a suitable warden who will ensure the building has been evacuated in the case of an emergency.
I/We to indemnify the Shire of Hay against all actions, claims, demands and costs arising out of or in connection with the hire of this facility.
Any costs/commissions incurred by going to a debt collection agency to recover overdue accounts will be on-charged to the customer.
The building must be completely vacated by 12 noon the day following the booking.
Applicants must comply with the NSW Working with Children Check provisions. (www.kidsguardian.nsw.gov.au), where activities include children.
Portable heaters are not to used, and any damage to portable heaters will not be covered by Council. Should Council incur expenses resulting from portable heater use, it may seek to recover these costs from the hirer.
Bookings on behalf of organisations will require a copy of their Public Liability prior to use.
Applicants must comply with any current NSW Health Orders. https://www.health.nsw.gov.au