Microsoft Forms

Hometeam Renewal VIP Registration

Select Your Renewal Option for the Upcoming Lease Term
This form should be completed only once per group.

To keep things simple, we kindly ask that one resident per unit submit the form after discussing your plans together.

Feel free to review our management software's privacy policy and terms of use.
Renewal Options

Please read all options carefully to determine which best applies.
Effective Date of Renewal

MonthDayYear
Subject to change
RENEWAL - You/your whole unit are interested in renewing their lease for the next lease term. Move-in fees (administrative fee, application fee, utility admin fee) are waived automatically.

ASSIGNMENT OF INTEREST RENEWAL - You and some of your roommates are interested in renewing for the next lease term but you need to swap in some new people. It is the responsibility of renewing tenants to find new roommates for the next lease term if the full group does not renew.

All current (including outgoing) and future residents (tenants) must sign an "Assignment of Interest Form", acknowledging that the security deposit stays with the home and is not refunded by management. Vacating residents are swapped in with future residents. Any reimbursement to outgoing residents must be handled directly between the groups. The incoming group does not owe a new deposit at lease start and will only owe a $50 application fee per future resident. Renewing residents will not owe any move-in fees. Future residents agree to take the occupied unit as-is (no turnover work will be performed).

RENEWAL TRANSFER - You, and possibly some (or all roommates) want to stay with Hometeam but move to another unit. The security deposit at your current lease is refunded less any damages documented during an inspection at the end of the current lease. A new deposit will be owed at the start of the renewal lease.

PASS DOWN - You/your whole unit do not want to renew, but you have a full replacement group ready. That group automatically absorbs the renewal and takes the unit as‑is (no turnover work will be performed) for the next lease term (the unit does not go to market). Keys are exchanged between the outgoing and incoming groups. The incoming residents will not owe any move-in fees (administrative fee, application fee, utility admin fee) if they sign their lease by October 31st.

Security Deposit: The security deposit stays on file and is not refunded to the outgoing group. Instead, the new group assumes responsibility for it.
- If the outgoing group wishes to recover their deposit, they must collect the amount directly from the incoming group at the time of transfer. Hometeam will not intervene in this process.
- If there is a rent increase of 10% or more, the incoming group must pay the difference to bring the deposit up to the new amount.
- Example: If rent was $500/month and the deposit was $500, but the new rent is $550/month, the incoming group must pay $50 to match the updated deposit amount.
NON RENEWAL - Nobody in the unit plans to renew. You are ALL moving out come the end of your lease and do not wish to be contacted about renewing. Future residents can begin taking tours of your unit as soon as leasing season begins for future leases.
Tell us about you!

Providing this information does not commit you to a lease agreement in any way.
Name*

First Name (Legal)Last Name (Legal)
Email*
Please enter the email associated with your Resident Portal account, if possible.
Phone Number*
Please enter a valid phone number.
Date of Birth*

MonthDayYear
Current Hometeam Unit Bed Count (How many bedrooms in in your unit?)
Hometeam Unit Address - 1 Beds
Hometeam Unit Address - 2 Beds
Hometeam Unit Address - 3 Beds
Hometeam Unit Address - 4 Beds
Hometeam Unit Address - 5 Beds
Hometeam Unit Address - 6 Beds
Hometeam Unit Address - 7 Beds
Hometeam Unit Address - 8 Beds
Hometeam Unit Address - 9 Beds
Hometeam Unit Address - 10 Beds
Hometeam Unit Address - 11+ Beds
Are the renewal options clear? Do you understand the distinctions between them?*

YesNo
Hometeam Unit
Which renewal option will you be choosing?*

RenewalAssignment of Interest RenewalRenewal TransferPass DownNON-Renewal

Assignment of Interest Renewal Lease - Resident Info

You and some of your roommates are interested in renewing for the next lease term but you need to swap in some new people.
Acknowledgment of Assignment of Interest Renewal
- All current (including outgoing) and new (incoming) residents must sign an Assignment of Interest Form, which will be uploaded to your portal for e-signing after completion of the Registration.
- The security deposit remains with the home and will not be refunded by management.
- Any reimbursement to outgoing residents must be arranged directly between the outgoing and incoming groups.
- The incoming group does not owe a new deposit at the start of the lease but must pay a $50 application fee per applicant.
- Renewing residents are not responsible for these move-in fees.
On behalf of my unit, I accept and acknowledge the terms of Assignment of Interest Renewal, as stated above.*

Yes
Residents Renewing the Lease for Next Year: Enter the legal first and last name for each CURRENT resident who will remain on and renew the lease for next year — Do NOT add new residents here.*
Residents to be REMOVED from Future Lease: Enter the legal first and last name for each CURRENT resident who will NOT be included on the future lease. Only list current residents being removed — do not include new/incoming residents here.*

NEW Resident Information for Lease Application: Provide full legal information for each incoming resident being added to the future lease.*

	First Name	Last Name	Email	Phone	Date of Birth
New Resident 1
New Resident 2
New Resident 3
New Resident 4
New Resident 5
New Resident 6
New Resident 7
New Resident 8
New Resident 9
New Resident 10

I have more than 10 new residents to add.

TrueFalse

Current Guarantors for Renewal: Please ONLY enter the legal first and last name of each current guarantor on the lease who will be RENEWED for next year's lease. DON'T add new guarantors here.
Guarantors to Be Removed: Please ONLY enter the legal first and last name of each current guarantor who will be REMOVED from the future lease. DON'T include new guarantors here.

Adding New Guarantors: Only complete this section if you are adding new guarantors to the lease.

	First Name	Last Name	Email	Phone	Date of Birth
New Guarantor 1
New Guarantor 2
New Guarantor 3
New Guarantor 4
New Guarantor 5
New Guarantor 6
New Guarantor 7
New Guarantor 8
New Guarantor 9
New Guarantor 10

I have more than 10 new guarantors to add.

TrueFalse

Pass Down - Resident Info

You/your whole unit do not want to renew, but you have a full replacement group ready. That group automatically absorbs the renewal and takes the apartment as‑is for the next lease term (the unit does not go to market). Keys are exchanged between the outgoing and incoming groups.
New Primary Resident Name (Point of Contact)*

First NameLast Name
New Primary Phone Number*
Please enter a valid phone number.
New Primary Resident Email*
Email must be different if current email already associated with resident portal.
New Primary Resident's Current Hometeam Unit (if they already live at Hometeam)
Pass Down Acknowledgment

My entire group will not be renewing, but we have provided a full replacement group ready to take over the lease.
The new group automatically absorbs the renewal and accepts the apartment as-is for the next lease term, meaning the unit will not be listed on the market.
Keys are exchanged directly between the outgoing and incoming groups.
The incoming group will not owe any move-in fees (administrative, application, and utility admin fees) if they sign the lease by October 31st.

Security Deposit
The security deposit stays on file and will not be refunded to the outgoing group. The incoming group assumes full responsibility for it.
If the outgoing group wishes to recover their deposit, they must collect this amount directly from the incoming group at the time of transfer. Hometeam will not intervene in this process.
If there is a rent increase of 10% or more, the incoming group must pay the difference to bring the deposit up to the required amount.

Example: If rent was $500/month and the deposit on file was $500, but the new rent is $550/month, the incoming group must pay $50 to match the updated deposit amount.
On behalf of my unit, I accept and acknowledge the terms of the Pass Down option as stated above.*

Yes

New Resident Information for Application - Fill out the table below for each incoming tenant to be added to the lease. Missing data could delay or forfeit an application.*

	First Name	Last Name	Already a Hometeam Resident?	Email	Phone	Date of Birth
New Resident 1
New Resident 2
New Resident 3
New Resident 4
New Resident 5
New Resident 6
New Resident 7
New Resident 8
New Resident 9
New Resident 10

I have more than 10 new residents to add.

TrueFalse

Additional New Resident Information for Application - Fill out the table below for each incoming tenant to be added to the lease. Missing data could delay or forfeit an application.

	First Name	Last Name	Already a Hometeam Resident?	Email	Phone	Date of Birth
New Resident 11
New Resident 12
New Resident 13
New Resident 14
New Resident 15
New Resident 16
New Resident 17
New Resident 18
New Resident 19
New Resident 20

Non Renewal - Acknowledgement

Nobody in the unit plans to renew. ALL tenants will be moving out at the end of the lease term and do not wish to be contacted about renewing.
I acknowledge that ALL parties to the lease have spoken and DO NOT intend to renew the lease for the upcoming year.

Future residents can begin taking tours of our unit as soon as leasing season begins for future leases.

Should my/our decision change and my unit is available, I acknowledge I am still able to renew my lease if a future tenant has NOT already signed a lease for my unit.
I have read, understood, and agree to the terms outlined in the Non-Renewal acknowledgement.*

Yes

Submit & Acknowledge

Thanks for your interest! If you indicated you wanted a renewal lease we will generate one as quickly as possible.
I understand that completing this form is NOT a renewal of my lease agreement or in any way committing me to sign another lease with Hometeam. I understand rates are not guaranteed until a lease has been countersigned by Management.*

Yes
Full Name (Confirmation)

First NameLast Name
Time

Hour Minutes

AM/PM Option

Unsure about Renewal Options?

No worries! Someone from the leasing office will be in contact to help explain the renewal options we offer.

Feel free to ask any additional questions here and submit your form. We'll respond as soon as we can!
Any questions or comments?
How would you rate your experience with Hometeam?
Thanks so much for the awesome review! It means a lot to us. If you had a great experience, we’d love for you to share it on Google. Your support directly helps our team.
We apologize that your experience didn’t meet your expectations. Your feedback is valuable to us as we strive to improve our services. We would appreciate the opportunity to discuss your concerns further and find a resolution. Please feel free to contact us directly at leasing@htcolumbus.com.
Submission Date*

MonthDayYear
Date
Please verify that you are human*
Should be Empty:

	First Name	Last Name	Email	Phone	Date of Birth
New Guarantor 11
New Guarantor 12
New Guarantor 13
New Guarantor 14
New Guarantor 15
New Guarantor 16
New Guarantor 17
New Guarantor 18
New Guarantor 19
New Guarantor 20

	First Name	Last Name	Email	Phone	Date of Birth
New Guarantor 11
New Guarantor 12
New Guarantor 13
New Guarantor 14
New Guarantor 15
New Guarantor 16
New Guarantor 17
New Guarantor 18
New Guarantor 19
New Guarantor 20

Hometeam Renewal VIP Registration

Renewal Options

Tell us about you!

Assignment of Interest Renewal Lease - Resident Info

Renewal Transfer - Resident Info

Pass Down - Resident Info

Non Renewal - Acknowledgement

Submit & Acknowledge

Unsure about Renewal Options?