Terms and Conditions - Wellington Polish Christmas Market 2026
What you need to know for the day
Stall Presentation
1. You are responsible for making sure your stall is attractively presented throughout the market. This includes providing suitable coverings to ensure table tops and items stored underneath your tables are concealed and seasonal decorations to support the atmosphere of the market.
2. No blue tack, pins, nails, tape or staples may be used on surfaces of the Dom Polski, or neighbouring properties including fences.
3. Outdoor stallholders must hang the Christmas garlands provided on their gazebos.
Stock
4. We decide whether to accept your application and where to put your stall based in part on your description of the goods you wish to sell. It is important that you describe them fully and accurately. Changes after application may only be made with our agreement. You may not be allowed to sell unapproved goods on the day.
Bad weather
5. The market will proceed on Saturday 14 November regardless of weather conditions. The event will only be cancelled if weather conditions make it unsafe to proceed.
6. You assume any liability (including cancelation of the market) relating to adverse weather conditions, regardless of whether or not there is a rain day.
Health and Safety
7. You must ensure that your stall does not present a risk to the safety of the public or people working in it. This includes ensuring that:
- all equipment is safely anchored to withstand wind. For gazebos this means at least 20kg of anchor weight per leg. Stallholders who do not have weights for their gazebos will not be allowed to put them up.
- all cooking equipment or any other heat sources are kept beyond reach of members of the public.
- you attend immediately to any spill which creates a hazard to you or others.
On the day
8. You agree to follow the instructions of market officials at all times. If you don't, you may be asked to leave the market.
9. Pack in starts at 8am for food trucks, trailers and vans only and 9am for all other stalls on Rhodes St and the Dom Polski.
10. All vehicles (except food trucks) must be clear of the site by 10am.
11. Your stall must be ready by 10:45 for market opening at 11am.
12. You must be present for the duration of the market (until 6pm).
13. Pack up is not permitted during the market but must be completed as soon as possible after the market closes at 6pm.
14. Details about vehicle access including vehicle passes for pack in and pack out will be provided prior to the market via your preferred email address. Vehicles must be clear of the market site during market hours and may not return until market officials declare that vehicles may enter the site.
15. You must remove all equipment, materials, stock and refuse associated with your stall from the market site when you leave. Bins provided are for the use of diners only.
16. Your property on the festival site is at your own risk at all times. We cannot accept liability for any loss, theft or damage to your property.
Stalls selling products intended for human consumption
17. Only food stalls selling food to be taken home may trade inside the Dom Polski and no food may be heated or cooked at stalls located inside the Dom Polski.
18. You have read and comply with the requirements of the WCC food stallholder information set out above.
19. You are required to have a hand-wash station as part of your stall.
20. If you are using heat to cook or warm food, you must have a dry powder fire extinguisher, regardless of the heat source you use.
21. Foodstalls, including those offering food and drink samples generate most of the market's refuse. The Food and Drink levy contributes to some of the cost of disposing of that refuse. You agree to comply with the requirements set out below under the heading "environment".
22. If you or your team fail to comply with these requirements, you may be required to close your stall or leave the market.
Environment: Waste and Packaging
23. Wellington Polish Christmas Market has a zero waste target. You agree to encourage visitors to use the recycling and composting stations located throughout the market site.
24. You may supply only paper and cellophane bags, or cotton multi-use bags. Used plastic packaging like bubble wrap that goods are shipped in may be reused to wrap products to be taken away from the market site.
25. Stallholders selling drinks agree to promote the use of keep cups or other reuseable vessels.
26. Food stalls must use 100% compostable containers, plates, cups, cutlery and napkins for their food and beverages. A Please note that some packaging labelled "compostable" by the maker, is not compostable in Wellington and does not count as compostable for the purposes of this clause. PDF guide showing WCC approved options will be sent out to all stallholders offering food and drink on their stalls. All options in this guide will be accepted by us.
27. Recyclable items such as glass bottles and cans may be used only if you rinse them before adding to the recycling bins (this is not necessary for watery drinks like soft drinks and beer which leave little residue).
28. Waste stations and recepticles provided by us are for visitor use only. You will remove all waste from your stall.
Power
28. We have a limited capacity to provide power to stalls. We will not be able to provide power if you have not applied for it. Applications for power will be prioritised based on timing of application/payment and need. The number of 10A supplies you need will be determined by the kind of appliances you will be using. As a guide, appliances like electric frying pans, waffle irons and similar need one 10A supply each.
30. Those requiring power must bring their own extension cords (up to 20 meters without joins - requirements will be confirmed after stall confirmation) multiboxes etc.
31. All electrical equipment brought into the market including appliances, lights, cords and multiboxes must have current Portable Appliance Test (PAT) tags.
32.Stallholders must provide their own surge protection for sensitive equipment. The Wellington Polish Christmas market cannot accept any liability for damage resulting from power surges.
33. Power may not be available before 11am and will be disconnected at 6pm to facilitate packdown. Stallholders needing to keep food cold or hot before 11am or after 6pm should make other arrangements for the safe storage of food.
34. Noisy generators are not allowed. If your generator exceeds 60dB you will not be allowed to run it in the market.
Disruption due to Infectious Disease
35. Stallholders agree to comply with any requirements (for example including, but not limited to, the wearing of face masks and provision of hand sanitiser) that may be required by the organisers of the Wellington Polish Christmas Market or authorities as a measure to reduce the risk of transmitting the infectious diseases.
36. The Wellington Polish Christmas Market may be cancelled if we consider, at our discretion, that holding the market creates too great a risk of spreading the disease, or that restrictions imposed by the authorities at any alert level makes it impractical to hold the event.
Cancellation
37. In the event of cancellation by the event organiser due to infectious disease, weather conditions of for any other reason, stall fees, fees for power supply, food levy or other services will be refunded to the extent that we have not already incurred non-refundable costs associated with the event.
38. Stallholder fees are not refundable in the event of cancellation by the stallholder.
Public Liability
39. You are liable for any damage caused by you or in the operation of your stall to any other person or their property, including, but not limited to, the Polish Association in New Zealand Inc.