Pasar Malam Stall Application 2025

WHAT IS PASAR MALAM?

Pasar Malam returns on Friday 14th November 2025, celebrating more than 18 years as one of Curtin University’s most iconic events. Named after the Malay and Indonesian phrase for “night market”, the event is a vibrant celebration of international food and culture from all over the world, enjoyed by students, staff, and the local community. Prepare to experience a myriad of cuisines, performers and crafts from all over the globe, woven through the charming laneways, gardens, and promenades of Curtin University’s Bentley campus.

For the past six years, Pasar Malam has consistently attracted in excess of 10,000 patrons across its five hour duration.

Coordinated by the Curtin Student Guild, Pasar Malam is a FREE family friendly event showcasing the following attractions:

• 25+ food vendors providing a wide range of street foods with a focus on multi-cultural cuisines, the majority of which are prepared and cooked on-site.
• Family fun zone with FREE carnival rides, face painting, henna, and sideshow alley.
• Selected craft & artisan stalls offering a diverse product mix with an emphasis on innovative, handmade and locally designed pieces.
• FREE live on-stage entertainment all night, as well as roving artists and performers, showcasing a diverse range of traditional songs, dances and rituals from all around the globe.

Pasar Malam is proudly brought to you by Curtin Student Guild’s International Student Committee.

• For a more detailed overview of the event as a whole, please refer to the Stallholder Information Pack (coming soon).
• For detailed terms and conditions for food vendors, please refer to the Lease Agreement. 
• For detailed terms and conditions for non-food vendors, please refer to the Stallholder Terms & Conditions - Non Food Vendors.

BEFORE YOU START YOUR APPLICATION

Files & Documents You Will Need:
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• Mobile Food Business Registration Certificate 
• Public Liability Insurance - Certificate of Currency
• Food Safety Supervisor Certificate
• Photos of food / products
• Photos of prior stall set-up (if applicable) and/or marquee
• Photo and dimensions for your food vehicle / truck / van (if applicable)
• Photo of charcoal grills and/or gas cook tops (if using them)
• Photo of your marquee (if selecting Category A stall option with BYO marquee)
• Signed Lease Agreement - if a food vendor; or Terms and Conditions - if a non-food vendor
• A copy of your proposed menu and prices (if a food vendor)
• A list of all equipment and appliances you will bringing to use at your stall
• Documents proving not-for-profit (NFP) status (if applying for NFP discount)

Please note that submission of an application form does not guarantee you a stall at the event. All stall approvals are at the sole discretion of the Curtin Student Guild.

Stall confirmations and rejections will be emailed to all applicants by 10th October 2025.

Successful applicants will be contacted via email with further information, followed by an invoice and payment instructions.

Invoice payments are due IN FULL by 4pm, Friday 24th October 2025.

Please be aware that there are limited places available at this event for food vehicles to connect to on-site power. Your application may be unsuccessful if you are unable to self-power your vehicle - we highly recommend choosing to self-power where possible. This means you will be required to bring your own generator.

Cool rooms onsite: Please note that individual vendor cool rooms are unable to be accomodated onsite, however stallholders are able to utilise the onsite cool rooms free of charge.

The Curtin Student Guild accepts no responsibility for the security of food stored in shared cool room/s during the event - this is a shared space by all vendors, and any food is stored therein at the stallholder's own risk. The Curtin Student Guild strongly recommends all items stored in this space be clearly labelled with your stall name, contact name and a contact number. 

Power: Category A, B, C stalls include power allocation of 1x 10amp only. If your power requirements exceed this power allocation (for example, if you will be using high voltage single items such as deep fryers, or a large quantity of different electrical appliances), additional power can be purchased at a rate of $100 per 10amp powerboard, or $150 per 15amp Lead. 

Additional power must be requested within this application, and will be included in your invoice for payment prior to the event. 

Should the event organiser determine that your power usage on the night is likely to exceed the standard power allocation within your chosen stall package, you will  be required to pay a surcharge for your additional usage requirements at the rates mentioned above.  All electrical equipment will be provided by the event organiser and installed prior to the event. 

Please note: All eletrical cooking equipment you plan to use at your stall is required to be tested and tagged in order to be used at the event. It is a requirement that all electrical items in use at your stall be tested and tagged by an electrician or otherwise certified competent individual. Items must be clearly marked in date and displayed on a tag. 

Charcoal grills, BBQs, and gas: It is essential for us to be aware of any intention to use charcoal, open flames, and/or gas when mapping the event. This allows us to ensure your stall is appropriately placed with adequate ventilation, manor fencing, and outer perimeter barriers.

IMPORTANT: Charcoal grills and BBQs are NOT possible for Category A stalls due to health and safety regulations - please select a different stall category.

All pre-preparation of food (e.g. making sauces, chopping ingredients, forming beef patties etc.) must occur in a licensed commercial kitchen or the kitchen of a registered food business, as per Town of Victoria Park food regulations. 

You must supply your own 3x3m marquee for the event if you have selected a Category B stall, which must be appropriately weighted with sandbags water weights, or similar. All marquees are required to have a roof and 3 x sides. (Mesh walls are permitted for ventilation purposes.)

Marquees must not exceed 3x3m in size, please refer to the Lease Agreement for more information. 

You are required to attend site the day prior to the event to install this, with further details to follow closer to the event.

Please note, non-food stalls will be located under the existing building structure (eaves), or a large shared marquee. A single flurescent bar light will be provided. You will not be required to bring your own marquee. No access to power is provided.

Stallholders must, at their own expense, effect and maintain for the duration of the stallholder's service at the event, a policy of Public Liability Insurance in the minimum sum of ten million Australian dollars ($10 000 000), covering all loss, damage or injury to person or property (including death) caused by the stall holder, its employees, or its agents, as well as the amounts of all claims, damages, costs and expenses which may be paid, suffered or incurred by the Curtin Student Guild and/or Curtin University as a foresaid in respect to any loss, damage or injury (including death).

All applicants must upload signed and complete Stallholder Terms & Conditions, available HERE. please ensure you read through this document in details as it outlines all rights and responsibilities from both parties, with regard to the event.

All applicants must upload a signed and completed Lease Agreement, available HERE. Please ensure you read through this document in detail, as it outlines all rights and responsibilities from both parties with regard to this event.

Your $100 bond deposit will be returned via electronic funds transfer, subject to approval from the event organisers, within thirty (30) days following the event. Breach of any terms and conditions within the Stallholder Lease Agreement will result in forfeiture of bond deposit. For further information please consult the Lease Agreement.