Please fill out this form to request a new HMIS program. Upon receiving your submission, we will schedule a meeting to discuss your request.

If you need more information about becoming an HMIS Participating Agency, please visit our Participate in HMIS webpage. If you have any questions, please email HMIS.

Please note - this form is for requesting a new program be built in HMIS.  If you need to update your program or notify us that a program is closing, please use our HMIS Program Update or Closure request form.

• HUD Definition of Literally Homelessness
• HUD Definition of At Risk of Homelessness

This page is designed to gather information from Sacramento CoC based programs that will be receiving referrals from the SSF Coordinated Access System.  If your program is NOT receiving referrals, please use the back button below to go back to the previous page and correct your answer to the question about receiving CAS referrals.

SSF requires that all programs identify at least two individuals who can act as Responsible Staff for this particular program. Responsible Staff should be well versed in the program and able to respond to any questions about program utilization and data quality that arise. Responsible Staff are also tasked with keeping HMIS updated with program information and updates to HMIS access needs for HMIS end users working in this program.

All Responsible Staff members must be active HMIS users.  If the staff member is not yet an active HMIS user, please submit a request for access on their behalf.

Leadership Without HMIS Access

While all Responsible Staff must be active HMIS users, there are often times when there is a Program Manager or other leadership role who is responsible for the performance and accuracy of a program but does not need HMIS access.  Please use the space below to provide their contact information.

The following program type definitions are aligned with the Sacramento CoC Community Standards & HUD Guidance. For more information on the below program types, please review the Sacramento Community Standards and HUD Exchange Project Components Overview.

If you are unfamiliar with any of the concepts in this list, please review our Housing Inventory Training Resource before filling out your program's housing inventory information.

• Difference between Bed and Unit Definitions per HUD
• Household Types: Households without Children, Households with Children, Households with Children Only*
• Dedicated vs. Non-Dedicated Beds: Identifying any beds specifically dedicated to youth, veterans, and clients experiencing chronic homelessness
• Rapid Re-Housing Inventory: Calculating bed and unit inventory in housing programs without physical bed spaces.
• Rental Vouchers: Calculating bed and unit inventory in housing programs without physical bed spaces.

* Only a very small number of programs - like runaway youth programs - will serve Households with Children Only.  Programs that serve minors without accompanying adults are the only programs that will choose this household type.

VOUCHERS
If your program has a set number of housing vouchers that you provide to clients, please use the number of vouchers you have available as the number of households that you expect to serve.

This page is designed to gather housing inventory information for programs who have an annual budget for rental subsidies and vouchers.  If you have physical beds or have a set number of vouchers for your program, please use the back button below to go back to the previous page and correct your answer to the question about housing site configuration.

When creating your program in HMIS, you need to consider the data you need to manage your program and provide whatever federal, state, or funding based reporting you need. HMIS needs to configure your program correctly when we build it so your organization has the data it needs to successfully measure your program outcomes.

For this reason, the HMIS teams needs information about your program funding sources and direction about which services you will need to be tracking in the system.  The page below is broken down into three parts:

1. An open ended question about your expectation for program outcome reporting
2. Lists of default services that will help you see what will already be present in your program.  We request that you review the document(s) and consider any additional services you'd like to add so we can discuss this during our meeting after the program is built
3. A selection where we will be asking for detailed information about your funding including grant identifiers

There are many different types of program in our HMIS.  To support these programs, we have created templates with default program services customized for different funding sources and program types.  Please review the Default Services Lists below that pertain to your program type and funding source.  At your program review, please be prepared to lust us know if there are any additional services you want included in your program or default services you would like excluded.  

SPECIAL FUNDING TYPES

• CalAIM-ECM Funding Default Services List
• CalAIM-CS Funding Default Services List
• SSVF Rapid Re-Housing Default Services List
• SSVF Homeless Prevention Default Services List

HMIS DEFAULT SERVICES BY PROGRAM TYPE

• Emergency Shelter Entry/Exit (ES E/E)
• Emergency Shelter Night by Night (ES NbN)
• Homeless Prevention (HP)
• Permanent Housing (PH)
• Permanent Supportive Housing (PSH)
• Rapid Re-Housing (RRH)
• Rapid Re-Housing Services Only (RRH-SO)
• Street Outreach (SO)
• Supportive Services Only (SSO)
• Transitional Housing (TH)

Thank you for providing us information about your new program.  To send this information to HMIS, please hit the submit button below.  If you have questions or need assistance, please email HMIS.