Trading policy
The Event Organiser reserves the right to decline a Vendor application on such grounds as; application to use the Stall as a political platform, unsuitable products for sale, the market capacity has been reached.
• Vendors are required to fully set up their stall prior to commencement of trade.
• No vehicle movements are permitted on the market site during trading hours
• Smoking is not permitted within the market area.
• Approval to trade cannot be transferred to a third party by a current Vendor.
• The successful applicant is considered to be the Vendor and is at all times responsible for the behaviour of their staff and for the clean, tidy and safe presentation of their stall.
• A Vendor must only offer for sale goods as approved by the Event Organiser. A Vendor selling unapproved products for sale at the market must immediately remove those products from their stall, or risk disciplinary action under the terms and conditions of this agreement.
Food Handling and Health & Safety
Vendors must use safe practices in food handling, cooking and storage to prevent food borne illness and comply with Waitaki District Council and New Zealand Food Safety Authority regulations.
Site Allocation and Use
• An approved Vendor will be allocated a site considered suitable for their business, for use only for the sale of goods as described on their Application to Trade form.
• The Vendor must set-up in accordance with the official Site Plan and as directed by the Stall Holder Coordinator.
• The Vendor must operate within the boundaries of their allocated site and adhere to site location guidelines given by the Stall Holder Coordinator.
• The Event Organiser reserves the right to move the Vendor to an alternative location at short notice as required.
• The Vendor must not pack-up and leave the Site before the advertised Market close time unless agreed to by the Event Organiser. (In the case of adverse weather conditions the Stall Holder Coordinator will advise)
• The Vendor must not operate equipment or machinery on site without prior approval within the bounds of that site during trading hours.
• All signs must be limited to the Vendor’s space and not impede pedestrian traffic or create a visual barrier to their neighbour, please avoid using signs that have movement that may distract the horses on the race track.
Rubbish & Site
• The Vendor agrees to dispose of their own rubbish and waste off-site in accordance with sustainable business practices.
• In addition, the Vendor agrees to leave their allocated site as found i.e. in a clean, tidy and respectable condition.
Indemnity.
• The Vendor shall indemnify the Event Organiser against claims, demands, proceedings, suit costs, damages, expenses and losses whatsoever for damages that might occur to persons or property as a consequence of participation in the market specifically including any injury/damage to persons/property caused by moving vehicles within the boundaries of the event area.
• The Vendor is required to ensure all property and equipment is properly anchored in the interests of public, vendor and staff safety.
General Conditions
• All applicants and Vendors acknowledge that the Event Organiser will make Vendor names and contact details available to interested parties from time to time for business referral and promotional purposes and all applicants and Vendors grant permission for the Event Organiser to use any images or photographs of Vendor stalls and stall holders for promotional purposes.