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Following a successful application, the School will contact the applicant's previous school to ask whether there are any Child Protection or Safeguarding concerns. Any Safeguarding records will only be assessed by a Mill Hill International School Thailand Designated Safeguarding Lead unless it becomes necessary to discuss these records with an appropriate agency. Mill Hill International School Thailand will ensure that personal data is shared in accordance with statutory obligations set out in the Thailand Personal Data Protection Act (PDPA). The School will ensure that safeguarding information is always shared lawfully for the purposes of keeping children safe from harm, neglect, or other forms of abuse.
Personal Data Protection
The personal data provided in this application will be collected, processed, and shared with authorised Mill Hill International School Thailand employees for the following purposes:
- To assess and manage application for admission.
- To provide support for health, welfare, and safeguarding of children.
- To facilitate learning and development.
- To communicate with parents/legal guardians regarding the applicant's wellbeing, academic progress, and other relevant matters.
- To contact parents/guardians/employees (as applicable) for billing and other finance-related purposes.
- To share school newsletters, updates, and other marketing-related information.
- To assess and improve the quality of our services.
- To meet the statutory duties placed upon the School.
Personal data will not be shared with external parties except in the case of:
- Payment details (with banks to facilitate payments)
- Medical, Health, or Safeguarding information (with external medical, healthcare, or safeguarding professionals where necessary)
- Special requests from legal authorities such as the Police or Government bodies where necessary.
- Parental requests to provide references, recommendations, reports, transcripts to a new school or university.
- Enabling the performance of the contract between parents and the School.
The School may transfer or share personal data with the following categories of recipient:
- Data processors such as EdTech providers and other parties assisting with the provision of education and support services.
- Government or public authorities
- External health or medical providers
- Other schools or organisations for references or educational information.
Photographs and Digital Media:
On a regular basis we take photographs, videos, and audio recordings (digital media) of our pupils' learning. Our lawful basis for processing this information is consent and/or legitimate interests. The School's legitimate interest in using this digital media is for classroom displays, to celebrate pupils' achievement and to promote the School through our School publications and media channels. The School will always seek your written permission before we include named photo of your child in any media exposed to the public or for any advertisement where your child is the focus. We also follow our Safeguarding policy regarding media comprising students that are shared through our school media channels.
Personal data will be retained as follows:
- For applicants who proceed to stay at the school, personal data and any hard copies of academic records will be kept in the student file and retained for 15 years after the student leaves the School.
- Information provided in the application and online copies of school reports and transcripts will be maintained online indefinitely in compliance with guidelines from the Ministry of Education and the Office of the Private Education Commission.
- Safeguarding information is kept for 25 years from date of birth.
- Payment data is kept for 10 years after the last transaction.
- Medical information will be retained for 5 years after the student leaves the School.
- For applicants who do not proceed to study at the school, the data will be destroyed/deleted once the applicant is no longer eligible to reactivate their application.
Your rights to data under Thailand's Personal Data Protection Act BE 2562, all individuals have information rights which are as follows:
- Right to be informed about how personal data is used.
- Right to access or request a copy of personal data processed by the School.
- Right to rectification of incomplete, inaccurate, or incorrect personal data.
- Right to erasure where personal data can no longer be reasonably held by the School.
- Right to object, opt-out, restrict, or withdraw consent.
- Right to data portability to transfer personal data in a structured electronic format.
- Right not to be subject to automated decision making.
- Right to lodge a complaint with the Thai data protection authority.
| I hereby certify that the above information is, to the best of my knowledge, complete and accurate. I authorise the school to contact previous schools and request transcripts and information to verify the facts. I realise that failure to provide accurate information, or omitting significant information, may jeopardise the applicant's future at Mill Hill International School Thailand. By signing this document I agree to conform to the school's procedures and comply with its rules, as outlined in the school handbooks. |
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