SHINE Project Planning Worksheet

SHINE Project Planning Worksheet
Please complete this worksheet to the best of your ability. Each section contains topics/prompts for which you can enter notes/responses.

You will be contacted by a member of the Executive Committee if more detail or follow-up is needed.

Your worksheet is not completed until you click Submit. You will receive an emailed copy of your responses.

ALL WORKSHEETS MUST BE SUBMITTED BY THE FIRST FRIDAY OF THE MONTH TO BE CONSIDERED FOR FUNDING THAT MONTH.
Respondent's Email
example@example.com
Project Title
- Identify the Stakeholders
  Include other committees, diverse perspectives, congregation members, and spiritual gifts
- Clarify the Purpose of the project – who will be served?
- Prioritize the Ideas (consider Effort, Cost, Impact)
- Define the minimum project scope
  What is the smallest investment / list to achieve the purpose? *Note dependencies.
- Dream together in defining the project 'wish list'
  What could be added if more resources are available? What is possible? What have we seen others do? What if there were no limits? Are these ideas aligned with the purpose?
- Plan for the Future
  Ongoing or recurring costs (maintenance, software subscriptions, volunteer time…)
- Present the plan to the Church Council
- 1. Input process / participants
  2. Minimum project scope
  3. Wish list
  4. Estimated cost
  5. Desired timeline for implementation
  6. Dependencies with other teams/projects
- Project Leader & Team Members
  Project leader monitors progress, manages scope/budget/timeline, communicates updates and handles issues.
- Create a Project Timeline
  Create a project schedule & milestones once you have received approval and have a solid plan.
- Plan for the Unexpected
  What may happen that could disrupt project schedule, budget or completion? How will you react?
- Communicate Often
- Define a communication plan
  1. What is the cadence to keep the congregation up to speed? (SHINE updates will be communicated monthly on the first Sunday/Monday via printed and electronic newsletter.)
  2. What is the mechanism to communicate? SHINE Monthly Updates, worship announcements, Herald, email, signs, SALT, other…
- Thank God and celebrate with the team and congregation
- Should be Empty: