Vehicle Request Form

Updated August 27, 2025
Vehicle Request Form
Transportation Requests should be made at least 2 weeks prior to your expected departure date. All requests are reviewed by NSBC Administrative Staff prior to approval. Once approved, an administrative staff person will contact the Trip Leader to coordinate final plans.
Today’s Date

MonthDayYear
Date
Your Name
Phone: Cell
(Other)
Email Address
example@example.com
Ministry/Group Requesting Vehicle
Destination or Trip Purpose
Trip Leader
Trip Information:
Departure Date and Time

MonthDayYear
Date
Time

Hour Minutes

AM/PM Option
Return Date and Time

MonthDayYear
Date
Time

Hour Minutes

AM/PM Option
Approximate Mileage
Number of people traveling
NSBC Can accommodate up to 52 travelers (4 drivers and 48 passengers) if all vehicles are utilized. If your plans call for more than 52 total travelers, please discuss options with your Ministry area leader and/or Church Administration well in advance of your expected departure date.
Vehicles Requested:
You may request vehicles you prefer for your trip. However, administration may assign you a different vehicle upon approval based on availability, maintenance issues/needs etc.

Vehicle 1 – White Mercedes Bus (Seats 15 incl. Driver)Vehicle 2 – Blue Mercedes Bus (Seats 15 incl. Driver)Vehicle 3 – White Suburban (Seats 7 incl. Driver)Vehicle 4 -- Ford Starcraft (Seats 15 incl. Driver)
Driver Requested:

You may request a specific driver for your trip. Administration will contact all drivers about availability prior to final assignment. Trip leaders/Ministry leaders will be contacted once driver assignment is made. All Drivers of NSBC vehicles MUST be on the approved Driver List maintained in the church office. If someone is interested in becoming an NSBC Approved Driver, please have them contact the church office for a Driver Screening Application and Vehicle Guidelines. Policy recommends trips of 6 hours or longer have a backup driver.
Name of Preferred Driver
Phone
Back Up Driver
Phone
- Driver must be on the church's approved driver's list.
- Vehicle keys, bus barn access codes, and vehicle bay location can be picked up in the office during regular office hours a day before departure. If a minister is accompanying you on a trip, they can pick up the keys and access codes and deliver them to you.
- Each vehicle has a vehicle packet located in the driver’s side door. Drivers and Trip Leaders should follow all guidelines and enter all trip information in the vehicle packet. Each packet contains: vehicle log, additional vehicle information, emergency contact information, and insurance card.
- Seat belts must be worn by everyone in all NSBC vehicles.
- Upon return, please return vehicle to the correct bay in the bus barn, with all trash and personal items removed.
- Please return vehicle with a full tank of fuel
- Fill out vehicle log in vehicle packet. PLEASE LEAVE VEHICLE PACKET IN THE VEHICLE
- Lock Vehicle. Remove Keys. Drop Vehicle keys in the drop box in the barn.
- Arm and Lock Barn when exiting
Drivers must be on the church’s approved driver’s list.

I have read and understand all church transportation policies and procedures:
Signature

Clear
Date

MonthDayYear
Date
For Office Use Only
Date received in church office

MonthDayYear
Date
Driver Assigned
Vehicle Assigned
Barn Access Code #
Should be Empty:

Updated August 27, 2025

Vehicle Request Form

Trip Information:

Vehicles Requested:

Driver Requested:

For Office Use Only