Private Photography Application

Name

First NameLast Name

Business Name (if applicable)

Job Title

Media Outlet (if applicable)

Business Address

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code

Email

example@example.com

Social Media

Phone Number

Please enter a valid phone number.Format: (000) 000-0000.

Media Credential Terms & Conditions
In submitting this form, I agree that I indemnify and hold harmless the Middleburg
Classic Horse Show, the Middleburg Classic Board and all their respective
members, directors, officers, agents, and employees from and against any and
all demands, claims, suits, actions or proceedings brought by myself (or anyone
or any entity acting on my behalf or in my place), or any third-party for injury, loss
of life, or damage to or loss of use of property caused or alleged to be caused by
my actions (or omissions) on or about the premises and which rise out of my
performance, or failure to perform, as specified in this agreement. I (on behalf of
my estate and my heirs) further release all such parties from any and all claims
arising in connection with the Event, except to the extent caused by their gross
negligence or willful misconduct.
I also acknowledge that the decision of who does or does not receive a media
credential is at the sole discretion of the Show Organizer and agree that should I
be granted a media credential to the 2026 Middleburg Classic Horse Show, I will
follow all of the Event’s policies and procedures I acknowledge that any violation
of Event policies is cause for revoking my credential and possible legal action.
Terms & Conditions

• I have read and agree to the Event Media Credential Terms &
Conditions listed above.

Signature

Each pass is strictly limited to a maximum of 10 clients total, who must be submitted on a confirmed list seven days before the start of the show. No exceptions.

Warning: Violating client limits or footage distribution rules will result in immediate revocation of your credentials, a ban from all events next season, and potential legal action.

Private Photography Pass Rules & Regulations

Submission Deadline: A complete, finalized list of clients you will be filming MUST be emailed to management by September 5th, 2026.

No On-Site Solicitation: Private photographers may document current, pre-registered clients ONLY. You are not permitted to solicit new clients or sell on-demand clips at the event.

Client Classifications: Clients must be explicitly listed as individual riders or brands:

You must clarify the exact type of client (e.g., individual competitor, equestrian brand).

Media access/deliverables must only go to the primary entity paying for the service (e.g., the barn owner/trainer), not to every student or associated rider, unless they are registered separately.

Restricted Arena & Course Access: Private videographers are strictly prohibited from entering the competition arenas or warmup rings.

Sharing & Reposting: Any footage posted by individuals outside of the verified client list must be shared strictly via social media reposts (e.g., Instagram Collabs, Shares) or via direct website embeds. Direct downloading and re-uploading of raw video files by unlisted parties is prohibited.

Associated Riders: Any student, working student, or sponsored rider who wants their own direct access to video clips/edits must be listed as a separate client and will count toward your total client limit. A comprehensive list of all riders you plan to film under a brand or barn umbrella must be provided upfront.

Payment & Enforcement

Revocation Policy: Any private photographer found providing video clips, raw footage, or reels outside of these guidelines will be immediately removed from the venue and will forfeit their media privileges for the following year.

Invoicing & Payment: A fee of $500 is due for each media credential issued. Management will email a vendor invoice upon receipt of your media application. Payment must be received in full seven (7) days prior to the start of the event. No exceptions.

For any questions or clarification on these video and media guidelines, please contact management directly.