Tender Readiness Check

Essentials
Do you have current ABN/GST registration and key business details up to date?*

YesNo
Confirm ABN/GST status and keep a 1-page 'Business Details' sheet (ABN, ACN, registered address, banking, contacts) ready. Update ASIC/ATO records and store PDFs for quick attach in tenders.
Are required insurances current (Public Liability, Workers Comp, Professional Indemnity if applicable)?*

YesNo
Renew or obtain certificates. Keep a register with policy numbers, limits, and expiry dates. Save certificates as labelled PDFs (e.g., 'PLI_20M_Expiry-2026-06-30.pdf').
Do you have basic HSEQ/WHS, Quality, and Environmental policies?*

YesNo
Draft short, practical policies (2–3 pages each). Include responsibilities, risk approach, and continuous improvement. Keep version control and a policy review date.
Essentials %

Capability & Evidence
Do you have an up-to-date capability statement?*

YesNo
Create a simple, branded 1–2 page capability statement. Use Canva or PowerPoint templates. Include: core services, differentiators, relevant past projects, certifications/insurances, industries served, and contact details.
Do you have 2–3 short case studies or referees ready to include?*

YesNo
Build 1-page case studies with 'Challenge • Solution • Result' and a client quote/referee (pre-approved). Keep contact names current and store them in a shared library.
Are key personnel CVs current and tailored to typical tenders?*

YesNo
Create 1–2 page role-based CVs with project highlights, tickets/qualifications, and responsibilities. Maintain a skills matrix and keep certificates handy for upload.
Capability%

Compliance & Risk
Do you maintain a basic risk register and SWMS/templates relevant to your work?*

YesNo
Set up a simple risk register (likelihood × consequence) and standard SWMS or JSA templates. Include controls, responsibilities, and regular reviews.
Do you have a simple Quality Plan and document control approach?*

YesNo
Outline inspection/test points, hold points, non-conformance handling, and version control. A one-page flow with forms/logs is fine to start.
Is your ICN/Gateway or buyer portal profile complete and up to date?*

YesNo
Update the profile with keywords, sectors, capability statement PDF, and referee projects. Set EOI alerts and add multiple team contacts so nothing is missed.
Compliance%

Workforce & Local Content
Do you keep an up-to-date subcontractor list, including their compliance and qualifications?*

YesNo
Build a simple register of subcontractors with contact details, licences/tickets, insurances, and past project experience. Update it quarterly and keep digital copies of evidence ready to attach.
Do you track Indigenous participation and engagement (e.g., Indigenous business subcontracting, Indigenous employment)?*

YesNo
Maintain a record of Indigenous suppliers and partnerships, and log Indigenous employment numbers. For NT tenders, highlight local Aboriginal businesses used in your supply chain.
Do you record disability employment or diversity initiatives in your workforce?*

YesNo
Keep a summary of disability staff employment, inclusive hiring initiatives, or partnerships with disability employment providers. This helps demonstrate social and community impact in tenders.
Workforce%

Delivery & Process
Do you have a tender content library (company profile, policies, CVs, case studies) ready to reuse?*

YesNo
Create a shared folder with standardised, branded content blocks. Keep filenames clean and add a content list. Update quarterly.
Do you have a clear pricing model, assumptions, and a basis of estimate template?*

YesNo
Build a simple pricing workbook with rates, inclusions/exclusions, and assumptions. Add a sensitivity check (±5–10%) so reviews are quicker.
Do you have a delivery schedule and resource capacity plan for typical scopes?*

YesNo
Prepare a basic Gantt outline with dependencies and typical lead times. Include subcontractor contingencies and escalation contacts.
Delivery%
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Essentials