City Hall Rental Form

City Hall Rental Form
Required Information

Information in the following section marked with an asterisk (*) is required in order to submit this form.
Full Name*

First NameLast Name
Organization
Event Name*
E-mail*
example@example.com
Phone Number*
Address*

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code
Is the applicant a Newcastle Resident?

YesNo
Please upload a picture of your driver's license showing Newcastle as your city of residence

Cancelof

Which Space Do You Want to Rent?

City Hall Front Conference Room (seats ~10-15)Council Chambers (seats ~50)City Hall Parking Lot
City Hall Interior - Date of Event*

MonthDayYear
Date
City Hall Parking Lot - Date of Event*

MonthDayYear
Date
Time of Event*

Hour Minutes

AM/PM Option

Until
until
Hour Minutes

AM/PM Option
Total 0.0
Access Time for Setup*

Hour Minutes

AM/PM Option
Exit time *

Hour Minutes

AM/PM Option
Please note that events within the interior of City Hall must be completed, including set-up and break down, by 4 pm.
Please note that events in the City Hall Parking lot must be completed, including set-up and break down, by dusk.
Maximum Number of Guests*
Any other questions or comments

Hold Harmless, Assumption of Risk & Release

In consideration for being granted permission to reserve and use City of Newcastle City Hall facilities, including but not limited to City Hall and surrounding grounds at 12835 Newcastle Way, I (“Applicant”) agree as follows:

Assumption of Risk: I acknowledge and voluntarily assume all risks of injury, illness, death, or property damage arising from or related to the use of City Hall, its grounds, and any amenities. This includes but is not limited to risks associated with slips, trips, falls, exposure to natural hazards, and interaction with wildlife.

Release of Liability: I waive and release any and all claims, whether known or unknown, against the City of Newcastle, its elected officials, officers, employees, volunteers, and agents (the “Released Parties”) for any injuries, damages, losses, or expenses arising out of or in connection with the use of City facilities, except where caused solely by the City’s negligence.

Indemnification: I agree to defend, indemnify, and hold harmless the Released Parties from and against any and all claims, damages, liabilities, causes of action, costs, or expenses (including attorney’s fees) resulting from or related to my or any participant’s use of the facilities or presence on City property, except where caused solely by the City’s negligence.

Responsibility: I am solely responsible for the conduct and safety of all participants, and for ensuring compliance with all posted rules, laws, and regulations. This includes supervising minors and taking precautions near roadways, trails, or other natural features.
Signature – I agree to the Hold Harmless, Assumption of Risk & Release terms set forth

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Check For Errors & Submit

Please check your form for errors and if ready to submit, read the following statement, check the box and click Submit Request to Book.
Please note that submitting this form does not guarantee your event. Only once a contract has been created and signed, plus a deposit received, will your space be reserved. Requests must be submitted at least two weeks in advance of the event date.

After submitting this form, we will be in touch with you by email with payment information.
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City Hall Rental Form

Required Information

Check For Errors & Submit