OptiSolutions Powered By Exactpay New Client Implementation

Client Company Information
Company Name
Contact Name
Email (Authorized Signer of POA & ACH Auth)
Phone
Format: (000) 000-0000.
Address
City
State
Zip
Owners Name
Owners Title
NAICS Description
Federal Tax Id Number
Number of Employees
Payroll Frequency
First Run Date

MonthDayYear
Date
First Check Date

MonthDayYear
Date
Who Processes Payroll? (Choose One)
PTO Policy Collected:
Is your company an S-Corp? (Choose One)
Seasonal Employer (Choose One)
Current Payroll Provider Username
Current Payroll Provider Password
Upload Voided Check or Bank Document

Cancelof

ExactPay Payroll Service Agreement

Revised Date: August 2025
1. Scope of Services

ExactPay Payroll Services LLC (ExactPay) agrees to provide payroll processing and related services, which may include:
- Payroll calculations and processing.
- Direct deposit facilitation.
- Tax withholding, filing, and remittance.
- W-2 and 1099 preparation.
- Time and labor tracking (if applicable).
- Access to our payroll platform (powered by ADP or third-party provider).
Any additional services must be agreed upon in writing.

2. Client Responsibilities

You agree to:
- Provide timely and accurate employee, wage, tax, and business information.
- Review all payroll reports for accuracy before approval.
- Remit any necessary funds to cover payroll, taxes, and service fees.
- Comply with all applicable federal, state, and local employment laws.
Failure to provide accurate or timely data may result in delays or errors for which ExactPay is not responsible.

3. Fees and Payment

Fees for services will be outlined in your pricing schedule or invoice. Payments are due on the agreed schedule. Late payments may result in suspension of services and/or late fees.

4. Term and Termination

This Agreement shall continue month-to-month unless terminated by either party with 30 days written notice. Either party may terminate immediately in the event of material breach.

5. Confidentiality

Both parties agree to protect the confidentiality of proprietary or sensitive information and not disclose it to third parties without written consent, unless required by law.

6. Force Majeure

ExactPay shall not be liable for delays or failure in performance due to events beyond our reasonable control, including but not limited to natural disasters, system failures, or third-party outages.

7. Governing Law and Venue

This Agreement shall be governed by and construed in accordance with the laws of the State of Rhode Island, without regard to conflict of law rules.

8. Entire Agreement

This document, along with any attached exhibits, constitutes the entire agreement between the parties and supersedes all prior proposals, agreements, or understandings.

9. Acknowledgement and Acceptance

By signing below, both parties acknowledge they have read and understand the Agreement and agree to its terms.
Client Signature
Client First Name* Client Last Name*
Date*
ExactPay Payroll LLC
Signature
First Name Last Name
Date*
Should be Empty:

Client Company Information

ExactPay Payroll Service Agreement

ExactPay Payroll LLC