Camden HAF 2026 Application Form

HAF 2026 Application Form
Please note, Camden Council and YCF are trialling a new yearly commisioning model, aimed at cutting down admin time and improving forward planning.

New Annual Commissioning Model
Camden HAF is moving to an annual commissioning model, giving providers greater flexibility and certainty. Sites can apply once to deliver HAF provision across the Spring, Summer and Winter periods. If needed, sites may also apply for a single delivery period and submit further applications for future periods at a later date. This approach allows providers to plan ahead while remaining responsive to capacity and need.

HAF funding will be parcelled and offered to providers based on a variety of factors including capacity, quality of provision, level of community impact, geographic reach and reporting consistency.

We request that every organisation submits their applications themselves, we will not be able to consider applications from consortiums or organisations acting on the behalf of other providers.
Overview:

Hello, thank you for your interest in applying for Camden’s Holiday Activities and Food (HAF) Programme under our new annual commissioning model.

This commissioning model allows sites to apply to deliver HAF provision across the full year, covering Spring (Easter), Summer and Winter delivery periods. Sites may also choose to apply for a single delivery period and submit additional applications for future periods if required.

If possible, we strongly advise that organisations submit their application for the whole year. This will enable us to better allocate our funding throughout the year.

The HAF delivery periods are as follows:

Spring (Easter) HAF 2026 – organisations need to submit their final information to us by Sunday 15th February 2026.

Summer HAF 2026 – organisations need to submit their final information to us by Sunday 24th May 2026.

Winter HAF 2026 – organisations need to submit their final information to us by Sunday 25th October 2026.

Winter HAF will run from Monday 21st December 2026 to Tuesday 5th January 2027. Due to HAF coinciding with bank holidays, we are open to programmes running on weekends (Winter HAF only).

This application form allows you to provide information about your organisation and the HAF provision for which you are seeking funding. The form comprises six sections.

Application deadline:
You must submit your completed application form by the stated deadline for your intended delivery period(s) to be considered.

Please contact adam@youngcamdenfoundation.org.uk if you require any support or need the form in a different format.

Information required:

Section 1 – Contact information.

Section 2 – Information about your organisation and any partner organisations involved in the project.

If you wish to deliver HAF provision across multiple locations, please complete one application form per site.

Section 3 – A brief description of your provision and how it meets the minimum eligibility criteria below:
- Must provide at least 4 hours of provision per day.
- Minimum delivery requirements apply per delivery period (e.g. Spring, Summer, Winter)
- Aimed at children and young people aged 5–16 who are eligible for benefits-related free school meals
- Must provide at least one hot meal per day that meets School Food Standards
- Must provide access to physical activities
- Must provide access to enriching activities
- Must provide age-appropriate nutritional education
- Must provide inclusive and accessible provision, including for children and young people with SEND
- Must have the necessary policies and procedures in place to provide services for young people (e.g. safeguarding, data protection)
Section 4 – A detailed breakdown of the total grant amount(s) you are applying for (per delivery period, if applicable).

Section 5 – Policies, reporting and safeguarding.

Section 6 – Specific details of your HAF provision site and staff.

Please note that you may be contacted by the Young Camden Foundation to discuss your application in more detail and may be invited to meet with the Camden HAF Grant Panel to hear the outcome of your application.

This application form must be completed in full and include all requested information to avoid delays or rejection.

Thank you.

SECTION 1 - Contact Information
Name of the organisation*
Lead contact*

First NameLast Name
Lead person contact email*
example@example.com
Phone Number*

Area CodePhone Number
Address*

Street Address

Street Address Line 2

CityCamden Ward

Post Code
Job Title*
Please enter a second contact person details:
Second contact *

First NameLast Name
Job Title*
Second contact email*
example@example.com
Telephone number

SECTION 2 - Your organisation
Please provide registered company and/or charity numbers where applicable
Please state the aims and objectives of your lead organisation? Please provide a mission statement where available*
Please specify the lead organisation’s annual income and expenditure*
Please use this space to highlight any examples of recent activity by your organisation that may be relevant to the Holiday Activities Fund*
Years of experience delivering provision for children and young people*
Experience delivering HAF or holiday provision*
Is your organisation registered with Ofsted?*
Please provide the registration number and date of registration
Please select the type of Ofsted registration
Date of last inspection
Please select the Ofsted grade

Section 3 - Meeting the aims of the HAF programme
Please give a short description of how you plan to achieve each aim.
1. Be active during the school holidays e.g. physical activities*
Please bullet point what physical activities your organisation will offer to HAF participants.
2. Enriching activities during HAF*
Please bullet point what enriching activities you will offer HAF participants.
3. Nutritional education e.g. increasing awareness of healthy eating, healthy lifestyles and positive behaviours*
Please bullet point how you will provide nutritional education to HAF participants.
4. Eat healthily over the school holidays e.g. a free, healthy, hot meal each day.

Camden HAF programme requires all HAF providers to use a Camden based, Camden registered food provider with a minimum hygiene rating of 3*.

If you are arranging to have food prepared and delivered to your site, please enter the details of your food provider:
Name of the HAF food provider
Registered address
Contact telephone number
Email address
example@example.com
Name of the lead cook / chef
Link to food hygiene rating and the Camden food registration number if applicable
Food Hygiene Certificate

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Cost of one meal
5. Be more engaged with school and other local services e.g. food education for families and carers
We expect HAF providers to make available weekly training and advice sessions for parents, carers or other family members. These should provide advice on how to source, prepare and cook nutritious and low-cost food. This could be combined with the nutritional education aspect of the programme, for example, by inviting children and their families to prepare and eat a meal together *
Please outline how you would meet this requirement.
6. Signposting and referrals e.g. stay safe and not socially isolated
HAF providers should be able to provide information, signposting or referrals to other services and support that would benefit the children who attend their provision and their families. *
This could include sessions provided by: • Citizen’s Advice • School nurses, dentists or other healthcare practitioners • Family support services or children’s services • Housing support officers • Jobcentre Plus • Organisations providing financial education • Early years and childcare, including help to pay for childcare (e.g. Tax-Free Childcare)

Section 4 - Delivery Periods, Grant Amounts and Budgeting
With funding from the Department for Education and Camden Council, we can provide funding up to a maximum of £25 per child, per day of HAF provision.

The DfE suggests that HAF provision is delivered over 24 days across the 2026/27 year.

Please use this section to outline which delivery period you are seeking to deliver your HAF provision in, showing how much funding you are applying for and how this figure has been reached.
Which delivery period(s) are you applying to deliver in:*

Spring (Easter) 2026May Half Term 2026Summer 2026October Half Term 2026Winter 2026February Half Term 2027
All HAF provision is expected to be inclusive of children and young people with SEND. We will follow up with further information about SEND guidance & funding processes.

Universal SEND provision refers to mainstream HAF activities that are inclusive and accessible, with reasonable adjustments in place to support children with SEND to participate alongside their peers.

Targeted SEND provision offers enhanced support or adapted sessions for children with additional needs that cannot be fully met through universal provision, but who do not require highly specialist environments.

Specialist SEND provision delivers highly tailored HAF activities for children with complex needs, using specialist staff, adapted environments and higher staffing ratios to ensure safe and meaningful participation.
What type of SEND support will you be offering?*

UniversalTargetedSpecialist
Please explain in further detail what you have put in place to ensure that your provision is SEND inclusive*
Please demonstrate the level of capacity of your provision etc. (SEND resources, level of support you could provide, level of staff SEND training)

Spring 2026 HAF runs - Monday 30th March to Friday 10th April.
Your Spring 2026 programme start date:*

DayMonthYear
Your Spring 2026 programme end date:*

DayMonthYear
Number of delivery days (DfE suggests 4 days for Spring 2026)*
Number of primary school children:*
Number of secondary school children:*
Number of SEND children your provision could support:*
Total number of children: *
Total grant amount applying for Spring 2026*
Cost allocation to support one child per day*
For example, you are providing a four-day programme for 40 children and will need £3520 in total. The cost per child is 3520/4/40 = £22.00 per day
May Half Term 2026 runs - Monday 25th May to Friday 29th May.
Your May Half Term 2026 programme start date:*

DayMonthYear
Your May Half Term 2026 programme end date:*

DayMonthYear
Number of delivery days:*
Number of primary school children:*
Number of secondary school children:*
Number of SEND children your provision could support:*
Total number of children: *
Total grant amount applying for May Half Term 2026*
Cost allocation to support one child per day*
For example, you are providing a four-day programme for 40 children and will need £3520 in total. The cost per child is 3520/4/40 = £22.00 per day
Summer HAF runs - Tuesday 21st July to Tuesday 1st September.
Your Summer 2026 programme start date:*

DayMonthYear
Your Summer 2026 programme end date:*

DayMonthYear
Number of delivery days (DfE suggests 16 days for Summer 2026)*
Number of primary school children:*
Number of secondary school children:*
Number of SEND children your provision could support:*
Total number of children: *
Total grant amount applying for Summer 2026*
Cost allocation to support one child per day*
For example, you are providing a four-day programme for 40 children and will need £3520 in total. The cost per child is 3520/4/40 = £22.00 per day
October Half Term HAF runs - Monday 26th October to Friday 30th October.
Your October Half Term 2026 programme start date:*

DayMonthYear
Your October Half Term 2026 programme end date:*

DayMonthYear
Number of delivery days:*
Number of primary school children:*
Number of secondary school children:*
Number of SEND children your provision could support:*
Total number of children: *
Total grant amount applying for October Half Term 2026*
Cost allocation to support one child per day*
For example, you are providing a four-day programme for 40 children and will need £3520 in total. The cost per child is 3520/4/40 = £22.00 per day
Winter 2026 HAF runs Monday 21st December - Tuesday 5th January 2027.
Your Winter 2026 programme start date:*

DayMonthYear
Your Winter 2026 programme end date:*

DayMonthYear
Number of delivery days (DfE suggests 4 days for Winter 2026)*
Number of primary school children:*
Number of secondary school children:*
Number of SEND children your provision could support:*
Total number of children: *
Total grant amount applying for Winter 2026*
Cost allocation to support one child per day*
For example, you are providing a four-day programme for 40 children and will need £3520 in total. The cost per child is 3520/4/40 = £22.00 per day
February Half Term 2027 HAF runs - Monday 15th February to Friday 19th February.
Your February Half Term 2027 programme start date:*

DayMonthYear
Your February Half Term 2027 programme end date:*

DayMonthYear
Number of delivery days *
Number of primary school children:*
Number of secondary school children:*
Number of SEND children your provision could support:*
Total number of children: *
Total grant amount applying for February Half Term 2027*
Cost allocation to support one child per day*
For example, you are providing a four-day programme for 40 children and will need £3520 in total. The cost per child is 3520/4/40 = £22.00 per day

Budgeting:
Using the template above, please submit your completed delivery budget to us here:

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Please submit a recent copy of your organisations bank statement*

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Section 5 - Policies, Reporting and Safeguarding
Documentation:
Please upload your most recent risk assessment

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Your organisations Health and Safety Policy*

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Your organisations Privacy Policy*

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Your organisations GDPR and Data Protection Policy*

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Your organisations Safeguarding Policy*

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Your organisations Child Protection Policy*

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Your organisations liability insurance certificate valid for the year 2026/27*

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Your organisations Safer Recruitment Policy*

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Your organisations Accessibility and Inclusiveness Policy*

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Your staff handbook*

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Your organisations complaints procedure*

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Please let us know if you would like any other support from Young Camden Foundation or Camden Council
You have reached the end of your grant application form, thank you for taking the time to complete the application.

We will aim to confirm whether organisations have been successful in their application as HAF providers by the follow dates for the given delivery periods:

Spring (Easter) 2026 - Friday 27th February

Summer 2026 - Monday 8th June

Winter 2026 - Friday 30th October

Please contact adam@youngcamdenfoundation.org.uk if you have any SEND children that require extra or specialist support, and a separate application form will be provided.

Best wishes from, Young Camden Foundation and Camden Council

Once you press submit below, a copy of your submitted form with all of the answers you have written will be automatically sent to the email address you have listed as your "Lead Contact Email".
Should be Empty:

	Yes I confirm	No I cannot confirm
Please tick here to confirm you have at least one qualified first aider for each HAF venue:
Please tick here to confirm your staff members have Level 2 Food Safety and Hygiene certificates if you cook onsite:
Please tick here to confirm that all staff and volunteers who are in contact with children and young people hold an up-to-date DBS:
Please tick here to confirm that all relevant copies of DBS certificates are held by you:
Please tick here to confirm all staff and volunteers have received safeguarding and child protection training:
Please tick here to confirm that all staff have read and understood all safeguarding policies and procedures:

HAF 2026 Application Form

SECTION 1 - Contact Information

SECTION 2 - Your organisation

Section 3 - Meeting the aims of the HAF programme

Section 4 - Delivery Periods, Grant Amounts and Budgeting

Budgeting:

Section 5 - Policies, Reporting and Safeguarding

Documentation:

Safeguarding

Plinth

Section 6 - Site Requirements