Volunteer Responsibilities

Registration / Check-in:

• Assist in setting up and breaking down the registration area.
• Provide a warm welcome to attendees.
• Assist attendees with digital check-in, provide general information, and address attendee inquiries.
• Distribute badges, lanyards, tote bags, and answer any general questions from attendees.
• Remind attendees to wear badges at all times.
• Help attendees navigate the conference venue and find their way to sessions.
• Serve as Info Desk where attendees can inquire about other things related to the locale or event (i.e. local maps, nearby restaurants, speakers, sessions, etc.).

Session Monitoring / Room Support:

• Manage and coordinate activities in assigned rooms.
• Ensure speakers are prepared with necessary resources.
• Record the number of participants attending the session.
• Assist attendees with any inquiries or issues they may have.

 Art Refresh & Poster Session Support:

• Assist with the set-up and breakdown of the Art Refresh station daily.
• Assist presenters with displaying their posters. Respond to any questions they may have.

Stage Support:

• Help with everything related to helping the show run smoothly.
• Time keeper: Holds up time notification cards for the speaker (10 minute, 5 minute, 1 minute, and wrap-up warnings).
• Runner: Assist staff with unexpected needs and run microphones to audience members during question and answer portions.
• Stage: Grab water for speakers, add or take away chairs when needed. Finding and orienting speakers.