Food Vendor Application Form 2026

Food Vendor Application Form 2026

Company Details

Company Name*

Contact Name*

Company Address*

Phone Number*

Contact Email Address*

example@example.com

Brief Description of your Products*

Please Include a photo of your catering set up*

Instagram Profile

Facebook Profile

Local Authority where your business is registered*

Food Hygiene Rating (0-5)*

Copy of Menu*

Requirements

Total Frontage Required*

*Include allowance for any Trailer A-Frames etc. Do NOT include Fridge Trailer

Total Depth Required*

*Include allowance for any Trailer A-Frames etc. Do NOT include Fridge Trailer

Are the following a part of your menu?*

Gluten FreeVegetarianVeganChildren's Menu

Will you be requiring for a Refridgerated Trailer*

YesNoTBC

Space required for Fridge Trailer*

Power Requirments

*You are responsible for supplying cabling up to 20mts to connect to our distrution boxes

16amp*

012

32amp - Single Phase*

012

32amp - Three Phase*

012

Camping

Camping will be at a discounted rate

Please select TBC if requirements are not yet known.

If your application is successful and you require camping, you will receive a link at a later date for booking into the campsite

Camping

YesNoTBC

Discount

This will not affect your application decision

Are you able to offer discount to Chalke History Festival Staff?*

YesNo

Are you able to offer discount to Chalke History Festival Volunteers?*

YesNo

Sustainability

At Chalke History Festival, we aim to be as sustainable as possible. Please avoid single-use plastics and choose packaging that reduces waste. We encourage traders to use compostable or reusable materials and adopt environmentally friendly practices. Our goal is to lower our environmental impact and lead by example.

Requirements - Please Provide by 1st May 2025

Proof of Product, Public and Employers Liability Insurance
Proof of Registration with Local Authority including Food Hygiene Rating, if awarded
Gas Safety Certificate (If Applicable)
Food Handling Certification for any staff handling food
Any relevant Risk Assessments or Method Statements

Document Upload

Application Deadline and Notification Timeline

We kindly advise all prospective applicants that the deadline for submitting completed applications is Friday, 31st January 2026.

Following the review and evaluation process, all applicants will be informed of the outcome of their submission-whether successful or unsuccessful-by Friday, 28th February 2026. Notifications will be sent via the contact details provided in the application form.

Pricing

If Successful, a £250 deposit will be invoiced to secure your pitch.

Chalke History Festival will be powered by the Payments and EPOS Solution supplied by Dines. Dines is a powerful feature rich system built specifically for hospitality, events, bars and restaurants.

Commission for chalke History Festival	20% Gross Takings + VAT
Transaction Fees
Uk Credit & Debit Cards	TBC
Uk Corporate & International Cards	TBC
Terminal Rental
Iphone Terminal (includes Wisepad3)	TBC
Ipad Terminal (Includes Wisepad)	TBC
Wisepad3 Purchase	TBC
Electric Supply
16amp	TBC
32amp Single Phase	TBC
32amp Three Phase	POA

Arrival / Set Up

8am - 6pm

Ready to Trade

Departure / Set down

8am - 6pm