2025 Winter Faire and Marketplace Vendor Application

RULES & REGULATIONS APPLICATION INFORMATION

Please read through all the items listed below carefully. Applicants MUST initial, sign and date at the end and agree to ALL in order to be considered for the Winter Faire & Marketplace.

Location

The Winter Faire & Marketplace will be held Downtown, Palisade. Please note that the event will not take place at the Old Palisade High School Gym. This is an outdoor market, and temperatures may vary throughout the day. It may be cold, so we encourage attendees and vendors to dress appropriately for the weather.

Authorized vendors may begin setup at Saturday, December 6th between 8:00 AM and 9:30 AM. Tear-down will occur between 4:00 PM and 5:15 PM. No vehicles will be allowed in the market area between 10:00 AM. and 4:00 PM. All vendors MUST be set up and ready for business by 9:45 AM. No late arrivals will be allowed.

Booth Information
Booth sizes are listed with fees. Electricity is available for perimeter booths on a first-come, first-served basis. Vendors are responsible for providing all necessary booth items, including tables, chairs, and decorations. Vendors must provide their own size-appropriate pop-up tents, weights, and display materials. Vendors
using electricity are responsible for covering and securing all extension cords to prevent tripping hazards. I understand that decorating my booth is encouraged and that my decorations, shade awnings, "guy wires," and trailer tongues may only extend no more than one (1) foot beyond my assigned space. I understand that open flames underneath tents are not permitted (special permitting may be required).

Alcohol, tobacco products or paraphernalia, and laser lights: I understand that under no circumstances are the following items to be sold alcohol, tobacco products or paraphernalia, or laser lights. NO SMOKING ON FESTIVAL GROUNDS.

Food Vendors
A Colorado Health Department Food Service License/ID is required to serve the public. In order to participate as a food vendor at Palisade's 2025 Winter Faire & Marketplace you must be an Approved Food Vendor through Mesa County and a copy of your 2025 Certificate must be displayed in your booth. Health inspectors will be on-site during the event. Food vendors are responsible for their own power source. Generators shall be run-quiet, suitcase style and have a decibel rating of less than 80. Mounting the generator to the food truck is preferred, however unattached generators are allowed provided they are placed in a manner as to prevent a hazard. All extension cords shall be covered with anti-trip hazard protection devices.

Proof of Insurance
All vendors must provide proof of insurance, listing the Palisade Chamber of Commerce as an additional insured.

Set-Up & Tear-Down
Set-up is scheduled for Saturday, December 6th, between 8:00 AM and 9:30 AM. Tear-down will occur between 4:00 PM and 5:15 PM. Please do not tear-down early. The marketplace opens promptly at 10:00 AM, and all vendors must be signed in and ready by that time. Late arrivals will not be allowed.

Release
By participating, vendors agree to waive any rights to photos or images taken during the 2025 Palisade Winter Faire & Marketplace.

Sales Tax
Vendors are responsible for paying applicable sales taxes to the State of Colorado. The Palisade Chamber of Commerce and other entities will not collect sales taxes on behalf of vendors. Vendor information will be reported to the Colorado Department of Revenue. For Profit Businesses must submit a State of Colorado Sales Tax License with their application for consideration of acceptance. Tax Exempt businesses must submit their State of Colorado Tax Exempt Certificate with their application for consideration.

Business License
Participants must hold a Town of Palisade Business License to do business within the Town of Palisade. Applicants who do not currently have a license to do business within the Town of Palisade must complete this form and submit to the Town of Palisade to receive their business license. Fee for a one time event is $10. Annual fee is $50.

Trash
Vendors are required to keep their booth area free of trash and debris throughout the event. Vendors shall keep their area clean and leave it clean when closing for the day. Failure to keep your area clean shall result in vendor termination.

Disclaimer
I will submit my payment in full at time of application via square using JotForm (the online vendor application).

I hereby apply for booth rental at the 2025 Palisade Winter Faire. I have read this packet in its entirety and understand all provisions. I understand and comply with the conditions set forth and agree to the rules and regulations of the 2025 Winter Faire and the codes and laws of the Town of Palisade. I understand I will be immediately removed from the Winter Faire without a refund if I violate any rules or regulations. I release and hold harmless the Palisade Chamber of Commerce, the Town of Palisade, and associated entities from all liability including, but not limited to, theft, personal injury, death to persons, or damage to property resulting from acts or omissions by any vendor, its agents or employees, and natural disaster. I understand that this application does not guarantee a space at the Winter Faire and that my money will be refunded if not selected. I understand that acceptance to the Winter Faire does not guarantee minimum sales.

I HAVE READ THE RULES AND REGULATIONS AND UNDERSTAND THEM CLEARLY.

Legal Company Name*

Please provide your DBA if necessary.

Primary Contact Name*

Address*

ADDRESS

Street Address Line 2

CITY/STATE/ZIP

Business Phone Number*

Cellphone Number*

Email (please provide an email that is checked regularly).*

example@example.com

Website

State Sales Tax Number*

You must provide the number located on your state sales tax license.

Have you been a previous vendor for the Palisade Chamber of Commerce or the Winter Faire & Marketplace?*

YesNo

Please list the goods to be sold during this event:*

Please select the type of business you are applying as. Are you applying *

BOOTH SIZE/SERVICE*

2025 Winter Faire 10' X 10' Booth SpaceEnter description

$180.00

	Quantity	Price
Non-Member		$180.00
Member		$150.00

Item subtotal:$0.00

2025 Winter Faire 10' X 20' Booth Space

$250.00

	Quantity	Price
Non-Member		$250.00
Member		$220.00

Item subtotal:$0.00

PALISADE EVENT LICENSEVendors are responsible for paying applicable sales taxes to the State of Colorado. The Palisade Chamber of Commerce and other entities will not collect sales taxes on behalf of vendors. Vendor information will be reported to the Colorado Department of Revenue. For Profit Businesses must submit a Town of Palisade Special Event Sales Tax License & State of Colorado Sales Tax License with their application for consideration of acceptance. Businesses that do not currently have an annual Special Event Sales Tax License with the Town of Palisade may choose to purchase a one time special event license with this application. Tax Exempt businesses must submit their State of Colorado Tax Exempt Certificate with their application for consideration.

$10.00

ELECTRICAL - 110VLimit of One (1) - 110 Plug - In Location of booth may limit access to electric

$10.00 Quantity

AFTER NOVEMBER 1ST, 2025 LATE FEE

$50.00

Deposit FeeThis is a refundable security deposit. It will be returned after the event if your booth space is left clean, orderly, and free of damage. If event staff must pick up trash, remove items, or repair damages from your booth, the deposit will not be refunded.

$50.00 Quantity

2025 Winter Faire - Young Entreprenuer 10' X 10' Booth SpaceIn order to be selected for a young entreprenuer booth, participant must be 18 and under.

$ Free Quantity

FOOD/DRINK VENDOR LARGE (15'-25')10' wide maximum. Please email events@palisadecoc.com if your trailer does not meet these requirements.

$280.00

	Quantity	Price
Non-Member		$280.00
Member		$250.00

FOOD/DRINK VENDOR SMALL (trailers up to 15 ft.)10' wide maximum. Please email events@palisadecoc.com if your trailer does not meet these requirements.

$230.00

	Quantity	Price
Non-Member		$230.00
Member		$200.00

Enter coupon

Total

$0.00

Payment Methods

Credit Card

Apple Pay

Google Pay

Cash App Pay

Please provide your Palisade Business License.

If one is not provided and has not been selected for purchase, then this could disqualify your application.

Please provide your Certificate of Insurance. *

The files must be in PDF Form for submission purposes.

Please provide previous images of your booth/setup.*

Please provide your state sales tax license. *

The files must be in PDF Form for submission purposes.

Please provide your Mesa County Food Handler's Certificate (Food Vendors Only).*

Please provide your Mesa County Approved Vendor Certificate (Food Vendors Only).*

The following measurements must be accurate for your setup. Inaccurate measurement may result in removal from the festival. Please be sure to include the trailer tongue in your measurements.

The size of space is limited up to 10ft x 25ft.

Food vendors are responsible for their own power source. Generators are allowed as long as they are respectfully quiet. Vendors must bring their own electric cords, booth lighting, pigtails, generators, and tent weigh-downs. Please make sure you're prepared for any electrical issues that may occur.

Please provide your setup length.*

Measurements provided in feet.

Please provide your setup width.*

Measurements provided in feet.

Please provide your setup height.*

Measurements provided in feet

Please provide your setup depth.*

Measurements provided in feet

Please indicate what position you will be serving from.*

RearPassengerDriver

Cottage Food Producers:

The Colorado Cottage Foods Act requires producers to take some formal food safety training.

Cottage food producers can take an online food handler class, attend a food safety basics class at Mesa County Public Health, or take the specific class only for cottage food producers.

Find more information on the FoodSmart Colorado website.

Please upload certificate of formal food safety training (Cottage Food Vendors Only)*

PLEASE ENSURE ALL ITEMS ARE INCLUDED OR APPLICATIONS WILL BE DENIED

Submit Completed Application using this online platform (JotForm).

Application Process

Upon acceptance by the Olde Fashioned Christmas Committee, food vendors must have a qualified concessionaire status through the process administered by the City of Grand Junction Parks Administration in collaboration with The Festival and the Mesa County Health Department. Application may be found at www.gjcity.org

Concessionaire Information

Food vendors must be qualified no later than November 1, prior to the event, and submit your Mesa County Health approval letter. Vendors must also pay the Palisade Special Event License fee if applicable.

Payment

Full payment is required with this application. The Palisade Chamber of Commerce reserves the right to refuse any vendor. Insufficient funds will automatically disqualify your booth.

Deposit Fee:
A refundable deposit of $50 is required to secure your participation. This deposit ensures compliance with event policies and proper booth cleanup. The deposit will be returned after the festival concludes and upon verification that all requirements have been met. Refunds will be processed on Friday, December 19th, 2025.

Refund Policy

A $50 office fee will be charged for any cancellations made after receiving payment. No refunds will be made after November 1, 2025.

What We Provide

The Olde Fashioned Christmas Committee provides a 10' X 10' or 10' X 20' booth space. One-foot spacing is allowed in between vendors. One electrical spot is given on a first-come, first-served basis. See Booth Space form. The vendor is responsible for the tent, signs, equipment, tables, chairs, electric cords, booth lighting, and pigtails as well as tent weigh-downs, etc. No tent staking is allowed.

Electrical Access:
I understand that electricity is limited and that I am entitled to , which cannot be used unless it has been paid for prior to the event. I acknowledge that, even with payment, electrical access is provided on a first-come, first-served basis. I am responsible for bringing my own HEAVY-DUTY electrical cord of at least 100 feet and any necessary adaptors.

Grease and Trash Water

Food vendors must provide their OWN garbage cans (30 gal. or more). The Town of Palisade reserves the right to assess clean-up fees and fines. No grease or greywater is to be poured onto the ground. Anyone found doing this will be asked to leave the event and the deposit will be forfeited. A greywater disposal tank will be available at the venue. Water will be available on the venue via in-ground water spigots and must be self-contained in vendor set-up. You will need to have your hand washing station. Please bring appropriate hoses, hose connections, and transport buckets. DO NOT LEAVE BEHIND OILS OR GREASE. DO NOT DISPOSE OF GREYWATER ANYWHERE OTHER THAN THE GREYWATER DISPOSAL TANK. YOU WILL LOSE DEPOSIT. Boxes must be broken down and laid neatly behind the rig to be periodically collected by our Green Team.

I have enclosed my payment in full, including a separate deposit, using a check, money order or cashier's check. I hereby apply for booth rental at the Palisade Winter Faire. I have read this packet in its entirety and understand all provisions. I understand and comply with the conditions set forth and agree to the rules and regulations of the Palisade Winter Faire and the codes and laws of the Town of Palisade. I understand I will be immediately removed from the Winter Faire without a refund if I violate any rules or regulations. I release and hold harmless the Palisade Chamber of Commerce, the 2025 Olde Fashioned Christmas Committee, the Town of Palisade, and associated entities from all liability including, but not limited to, theft, personal injury, death to persons, or damage to property resulting from acts or omissions by any vendor, its agents or employees, and natural disaster. I understand that this application does not guarantee a space at the festival and that my money will be deposited once approved.

I understand that acceptance to the festival does not guarantee me sales. I HAVE READ THE RULES AND REGULATIONS AND UNDERSTAND THEM CLEARLY.

Please note: The Winter Faire & Marketplace will be held Downtown Palisade. The event will not take place at the Old Palisade High School Gym. This is an outdoor market, and temperatures may vary throughout the day. It may be cold, so we encourage attendees and vendors to dress appropriately for the weather.

Owners/Managers Signature*

Please Print Name

Date

2025 Winter Faire & Marketplace Vendor Application

ALL VENDORS APPLICATIONS DUE NOVEMBER 7, 2026

Payment Methods