Shiloh Internal Event Form 2026

SHILOH BAPTIST CHURCH INTERNAL EVENT FORM
*I acknowledge that I have received and read the Information Guide & Check List that accompanies this form

Clear
Todays Date

MonthDayYear
Date
Ministry
Full Name of Ministry Leader
Full Name of Ministry Event Chairperson
Event Chairperson Email Address
example@example.com
Event Chairperson Cell Phone #
Home Phone #
Name of Event
Purpose of Event
Is the Event

In PersonVirtualHybrid
Targeted Population
Event Description
Expected Goals
Requested Date(s) of Event: Please list your top 3 dates of choice in order. For ex: #1 = top choice, #2 = secondary choice, #3 = last choice
Date 1

MonthDayYear
Date
Date 2

MonthDayYear
Date
Date 3

MonthDayYear
Date
Type of Event

MeetingCelebrationWorkshopBreakfastLuncheonDinnerCeremonyFilmingConcert/ProgramOther
Requested Locations for Event:

If you are requesting this event to be held off site (ex: ministry outing, retreat, conference, etc, please select other and add specific details.
Location

Lobby Area/Chapel AreMedia & Production SuiteCultural Arts Cente/GymrConference RoomSanctuaryOutdoor Area (parking lot)Other
Start Time of Event
End Time of Event
Amount of Time Needed to Set Up
Break Down
Expected of Attendees
Maximum of Attendees Allowed if applicable
GUEST SPEAKER RECOMMENDATIONS
You are welcome to make recommendations; however, the final decision is at the discretion of the Senior Pastor. Do not contact or extend any invitations to speaker(s) or guest artist(s All communication will be handled by the office of the Senior Pastor.

Will there be guest speakers or artists invited? If yes, please list below along with who they represent or are affiliated with (if applicable
Guest 1
Guest 2
Guest 3
Guest 4
Additional guests (if applicable):
PROJECTED EXPENSES
Please attach your projected expenses for this event. The event will not be considered for approval without the submission of projected expenses. Pastor Brown will review your projections and adjust them accordingly.
Will this event require pre-registration?

If yes, who from your team will cover pre-registration and sign up for this event?
Person 1
Person 2
Person 3
Person 4
Person 5
Person 6
Will you be fundraising for this event? If yes, please describe fundraising plans below.
If yes please describe fundraising plans below
Will there be a fee to attend the event? if yes, please add the cost next

YesNo
Child
Adult
Senior
What is the projected startend date of ticket sales or preregistration for this event

MonthDayYear
Date
What platforms do you wish to use for ticket sales or registration?

On-LineIn-Person
Will tickets/registration be available the same day of the event?

YesNo
Will the cost remain the same?

YesNo
Child
Adult
Senior
KITCHEN USE
The Director of Logistics will meet with you to discuss the Kitchen Checklist and Agreement. No cooking is allowed unless a certified member of the Culinary Arts Ministry is present.

Download and Read the Internal Event Information & Checklist

Note: You are responsible for supplying all kitchen items such as: serving utensils, eating utensils, cups, plates, napkins, linens, etc. Please include the purchase of these items in your projected expenses.

Will food be served at this event?
Type a question

Shiloh Culinary Arts MinistryOutside Caterer: All outside caterers must provide a $1 million insurance liability certificate with Shiloh Baptist ChurchOther
If you selected caterer or other, please complete the section below.
Caterers Full Name
Caterers Business Name if applicable
Caterer's Address, City, State, Zip:
Caterer's Cell Phone #
Caterer's Business Phone #
Caterers Email Address
example@example.com
A Clean Up Crew is required for access to the kitchen. Please list below the individuals who will be responsible for cleanup.
Person 1
Person 2
Person 3
Person 4
Person 5
Person 6
Will this event require decorations? Who will decorate?
Will you need to rent any additional items for set up?If yes, please describe the items you will need to rent on the Projected Budget Form.
Will you need tables and chairs set up?

YesNoYes- Just chairs
RESOURCES AND MEDIA REQUESTS
Are you requesting this event be recorded? Are you requesting this event be live streamed?Note: A Shiloh Media Team member must be present if the above items are needed.
Please select all additional equipment that is being requested along with the quantity.

Sound System/SpeakersTV w DVD PlayerTV w HDMIFlip Chart/EaselMicrophoneCD PlayerWhiteboardWireless Internet
Will you need programs or printed materials?
Do you plan to pass flyers out in the community?Yes

YesNo
If yes please list possible outreach dates

MonthDayYear
Date
Note: Items below may result in additional fees.
Please select any additional media request that may be needed

Video Promo or Tribute MontageSignsPostersPrinted Materials-SignsPhotographyDigital MarketingVideographyOther
PROJECTED BUDGET
Total
Number of Round Tables
Number of Rectangle Tables
Number of Food Tables
Number of Chairs number of chairs: Please specify number of rows and chairs per row
Please describe any additional setup requirements
I acknowledge that by signing this document, I have received, read and understand the Kitchen Use Guidelines, Event Information Document and Requirements for hosting a ministry event.
Name of Person Completing Form PRINT
Signature

Clear
Date

MonthDayYear
Date
Reasons for DisapprovalDiscussion Items
Senior Pastor
Date

MonthDayYear
Date
The following people have been assigned to this event:
Finance Committee
Logistics Team
Kitchen Committee
Should be Empty:

GUEST SPEAKER RECOMMENDATIONS

PROJECTED EXPENSES

KITCHEN USE

RESOURCES AND MEDIA REQUESTS