CIAF Food Vendors Application Form

CIAF 2026 Food Vendor Application Form

Expressions of Interest: CIAF Feeds
CIAF Feeds – Food & Beverage Program

CIAF 2026 | 9-12 JULY | TANKS ARTS CENTRE

Cairns Indigenous Art Fair (CIAF) invites Expressions of Interest from food vendors to participate in CIAF Feeds — a curated food and beverage program developed specifically for CIAF 2026.

CIAF Feeds is not a general food court or market. It is an intentionally curated offering that reflects the calibre, values and cultural leadership of CIAF as Australia’s premier First Nations art fair. Vendors are selected to complement the Fair’s artistic, cultural and visitor experience, with an emphasis on quality, storytelling, cultural connection and food excellence.

Whilst this EOI is open to all food vendors, First Nations vendors are highly encouraged to apply. CIAF is committed to prioritising First Nations-owned and -led food businesses as part of its ongoing support for creative and cultural enterprise.

CIAF 2026 will be presented at Tanks Arts Centre, Gimuy/Cairns, with CIAF Feeds operating across the public program period in high-traffic precincts.

In addition to food vendors, CIAF is seeking specialist coffee/drinks carts for the Art Fair Showcase precincts (high traffic areas in Tanks 3 & 4).

Submission of this EOI does not guarantee selection.

Please complete this form to the best of your ability. All information provided assists CIAF in assessing Expressions of Interest for CIAF Feeds, our curated food and beverage program for CIAF 2026.

If you experience any difficulty completing this form, require clarification, or need to discuss an alternative application process, please contact Naomi Evans at events@ciaf.com.au.

CIAF is committed to accessibility and culturally appropriate engagement and welcomes enquiries from all prospective applicants.

CIAF 2026 will be held on the following dates:
- Thursday 9th July 2026 - 4pm – 10pm
- Friday 10th July 2026 - 10am - 5pm
- Saturday 11th July 2026 - 10am - 5pm
- Sunday 12 July 2026 - 10am - 3pm
To be considered in the initial food vendor intake applications must be submitted by 1st May 2026.

Please note if you are applying, you agree to trading for the whole event from start to finish of each of the 4 days.

Key Application Dates:

Applications submitted prior to 1st May 2026 will be notified of the application outcome by 30th May 2026 with site fees and bond payments due on the 30th May 2026.

Late submissions and casual applications will be contacted prior to the event date subject to site availability.
BUSINESS DETAILS
Business / Trading Name*
Registered Business Name (if different)
Primary Contact Name*
Role / Position*
YesNo
If no, please provide the name and mobile number of the person who will be onsite for the whole event.
Phone Number*
Email Address*
Suburb of Residence (where food license is registered) *
Business Website (if applicable)*
Social Media Links *
e.g. Instagram, Facebook - please provide links.
Yes - Aboriginal-ownedYes – Torres Strait Islander-ownedYes – Aboriginal and Torres Strait Islander-ownedNoPrefer not to say
If yes, please share Nation/s or community connections (optional)
YesNo
If yes, please provide details.
YesNo
MENU AND STALL INFORMATION
Hot food vendorCold food / dessertsBeverage (non-alcoholic)Coffee cartSpecialty / niche food offering
YesNo
Brief description of your food and/or beverage offering*
What do you serve? What makes it distinctive?
Proposed menu items for CIAF Feeds*
List at least 3–6 core items
Please upload an image of your food/beverages menu.*

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Average price range per item ($AUD)
VegetarianVeganGluten-freeDairy-freeHalalOther
YesNo
If yes, what do you plan to sell or promote, and how does it relate to CIAF?
Be specific. You may only be permitted to sell or promote the products you have listed here.
Cairns RegionAnother Queensland RegionAnother Australian State/TerritoryAnother Country
Products are designed and made by the applicantProducts are designed by a third party and made by the applicantProducts are designed by the applicant and made by a third partyProducts are sourced from a third party
Food plastics ban Quensland

The Queensland Government has implemented a ban on certain food-related single-use plastics to reduce waste and protect the environment. The ban includes items such as plastic straws, utensils, plates, and unlidded bowls, which were banned from 1 September 2021.

Items currently banned are:
- single-use plastic straws
- single-use plastic stirrers
- single-use plastic plates and unenclosed bowls
- single-use plastic cutlery
- single-use expanded polystyrene (EPS) takeaway food containers and EPS cups
- cotton buds with plastic stems
- EPS loose ('peanut') packaging
- plastic microbeads in rinseable personal care and cleaning products.
YesNo
Please read the following Waste Wise Guide to ensure your food and beverage packaging meets our standards.
Photo of your entire stall or plan of stall layoutPhoto/s of your products and packagingAny other relevant images to support your application
Upload images of food, packaging examples and products. *

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OPERATIONS & CAPACITY
Do you have experience servicing high-volume events?*
Include festivals, markets, major events, etc.
Food truckTrailer (please provide registration number)Pop-up stallCoffee cartOther
Footprint required (metres)*
e.g. 3m x 3m (Please provide the full dimensions of your stall, including all infrastructure - van/truck/trailer with towbar, and any doors or ramps. Food Vendor sites may not allow extra space, so include the total area you require.
What power supply will you need for your set up?*
(single phase 10amp, 15amp, generator or electric)
Do you have water supply, and 2 x sinks for clean and grey water? *
Please describe your set up.
Please note: Assistance will be available at set times during the event for grey water disposal. Outside of these times, vendors are responsible for managing their own disposal in accordance with health and safety regulations (specific dumping sites available for oil and grey water).
YesNo
Please provide images of your stall set up and branding, including: front of shop, floor mats and sink etc.*

Floor mats are a requirement for all Food Vendors.
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YesNo
YesNo
STALLHOLDER REQUIREMENTS AND FEES

2026 Stallholder Fees

Last year, CIAF welcomed over 14,000 visitors, with strong sales toward the end of the event. To maintain a vibrant atmosphere and ensure an enjoyable experience for all, we ask that only vendors who can commit to the full duration of the event each day apply.

Food vendors at CIAF 2025 reported excellent returns, with all Vendors earning $5,000+ (even those who attended only two days).

Please note the following updates for 2026:

Site Fees: $150 per day, totaling $600 for the entire event. A detailed breakdown of what is included in this fee is provided below.

Bond: A refundable $200 bond will now apply. This is to cover any damage, rubbish left behind, or early departures, which were issues in previous years.

Access to power and space is limited, which means there will be a set amount of food vendor spots available. Selection will prioritize vendors who can commit to the full event duration and meet all requirements.

We appreciate your understanding and cooperation in helping us deliver another successful CIAF event.

Site Fee Amount: $150.00 per day

This Includes:

· Access to the Cold Room (at set times)

· Assistance with grey water (at set times)

· Power

· Advertising and promotion leading up to CIAF

Total $600.00

Bond Amount: $200.00

Refund Conditions:

· Vendor must stay for the entire duration of the event.

· No rubbish left behind.

· No damage to property or site.

Refund Timeline: Returned within one month after CIAF ends, provided all conditions are met.

Total $200.00

Total Upfront fees:

*Site fees are non-refundable and due on 30th May 2026.

$800.00

YesNo
How early can you bump into the Tanks venue before the event? And what access requirements will you need?*
Please provide all relevant details to help create a smooth flow.
COMPLIANCE & INSURANCE
Upload your Food License*

(Please note you must have your food license displayed at all times at your stall while operating)
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Upload your Food Safety Certificate*

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Upload your Public Liability Insurance*

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If using gas: Upload your gas bottle safety certification and LPG safety form filled out

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YesNo
ADDITIONAL INFORMATION
Why do you want to be a part of CIAF Feeds? What does it mean to you?*
This is important — assess alignment with CIAF’s ethos.
Is there anything else you would like CIAF to know about your business or proposal?
PERMISSIONS AND ACCEPTANCE

Please read the below documents.
I give permission to CIAF to share my relevant contact information with customers and for online promotion.

I have read, accept and agree to the Terms and Conditions. *

I agree to abide by the Code of Conduct. *

CIAF – Information Privacy Statement

Your personal information has been collected for the purpose of assessing your application. The collection of your information is authorised under the Local Government Act 2009. You are providing personal information which will be used for the purpose of delivering services. Your personal information is handled in accordance with the Information Privacy Act 2009 and will be accessed by persons who have been authorised to do so. Your information will not be given to any other person or agency unless you have given CIAF permission to or the disclosure is required by law.
YesNo
DECLARATION
By signing below, I confirm that the information provided is accurate and that I understand submission of this EOI does not guarantee selection. I acknowledge that CIAF Feeds is a curated program and vendors are selected based on alignment with CIAF’s values, operational suitability and overall program balance.
Please sign here*

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CIAF 2026 Food Vendor Application Form

CIAF Feeds – Food & Beverage Program

CIAF 2026 | 9-12 JULY | TANKS ARTS CENTRE

BUSINESS DETAILS

MENU AND STALL INFORMATION

Food plastics ban Quensland

OPERATIONS & CAPACITY

STALLHOLDER REQUIREMENTS AND FEES

COMPLIANCE & INSURANCE

ADDITIONAL INFORMATION

PERMISSIONS AND ACCEPTANCE

DECLARATION