Policy: Salon Space Rental for Events
This policy explains how you can rent the entire Salon space for an event, what you must do before the event, and what protections the Salon requires to keep the space safe and in good condition.
Eligibility and Space Availability
The entire Salon space can be rented for private events when approved by Salon management.
Availability depends on the Salon’s normal hours and existing bookings. Confirmation of the rental must be received in writing.
Deposits and Payment
A security deposit starts at $500. This deposit helps cover possible damages or extra cleaning after the event.
The deposit is due at the time you sign the rental agreement. It may be increased for larger events or special setups, at the Salon’s discretion.
The deposit will be returned after the event if there are no damages, missing items, or outstanding charges. Any deductions will be explained in writing, and you will receive the remaining amount or a full refund as appropriate.
Insurance Requirements
The renter must carry general liability insurance for the event with a minimum coverage amount as determined by the Salon (for example, at least $1,000,000 per occurrence and $2,000,000 aggregate). If the renter does not have insurance, the Salon may offer an insurance option for an additional fee.
The renter must provide a Certificate of Insurance (COI) showing the Salon as an additional insured and a certificate holder, prior to the event.
If alcohol is served, the renter must have a valid liquor liability insurance policy that covers the event, or use the Salon’s approved third-party caterer with appropriate coverage.
Event Rules and Protections for the Space
Only designated areas of the Salon may be used. The entire Salon space may not be altered in a way that changes structural elements, electrical systems, plumbing, or emergency exits.
No nails, tape, staples, or tools that could damage walls, floors, or décor may be used without prior written approval from Salon management.
The renter is responsible for restoring the space to its original condition after the event, including cleaning up trash, returning furniture to its original place, and removing all decorations that were brought in.
The renter must follow all local laws and health and safety regulations. Noise levels, occupancy limits, and curfews (if any) must be respected.
The renter must protect all Salon property and equipment. Any loss or damage to the Salon space, décor, or equipment will be charged to the renter through the deposit or separate invoicing.
Food and beverage handling must comply with health and safety standards. Any spills or stains should be cleaned promptly to prevent permanent damage.
The Salon reserves the right to terminate the event if safety is at risk or if these rules are not followed.
Cancellations and Changes
Cancellations: If the renter cancels, the Salon’s cancellation policy will apply. The security deposit or portion thereof may be retained as a cancellation fee, depending on timing.
Changes: Any changes to the date, time, or setup must be approved by Salon management in writing. Changes may affect the availability and pricing and could require additional deposits or insurance documentation.
Liability and Indemnification
The renter agrees to indemnify and hold harmless the Salon from any claims, damages, or losses arising from the event, including activities by guests or contractors.
The renter is responsible for all damages caused by guests, vendors, or attendees during the rental period.
Access and Scheduling
The renter will have access to the space during the agreed rental period, plus any setup and teardown time specified in the rental agreement.
Early access or extended teardown time may be possible only with prior approval and may incur additional charges.
Communication and Documentation
All terms must be documented in a signed rental agreement. The agreement will include dates, times, deposit details, insurance requirements, payment terms, and rules.
The renter must provide any requested documentation (COI, licenses, permits) at least two weeks before the event date, or as required by the Salon.
By renting the Salon space for an event, the renter agrees to follow all parts of this policy. If you have questions or need help with the requirements, contact Salon management before signing the rental agreement.