Vendor Interest Application

Thank you for your interest in becoming a vendor at the Botanical Gardens! 

Hosting fundraising events is an important part of our sustainability. Our fundraising events are executed in partnership with various vendors and organizations to help our guests have meaningful experiences. Our vendors and partnered organizations are very important to us, and we strive for strong and impactful partnerships. It is extremely important to us that coordinating vendors using our grounds and/or buildings demonstrate the utmost respect for our amazing facilities, collections, staff and volunteers. We require all vendors and partners to uphold and align with our culture and core values.

Vendor Responsibilities:

• Review map for load-in location and parking for each event.
• Arrive at the designated set-up time. Setup usually begins two (2) hours prior to the event start time.
• Provide an eye catching display. The vendor is responsible for providing all table covering(s); the Botanical Gardens does not supply any linens.
• Maintain high integrity, a positive attitude, and a professional demeanor at all times.
• Due to expected high attendance, we strongly recommend having two people at your booth at all times to ensure smooth operations and engagement.
• Tear down and leave the Botanical Gardens by the indicated time, usually one (1) hour after the event concludes.

The Botanical Gardens Responsibilities:

• Provide open and efficient communication leading up to, during and after the event.
• Send an invoice for the vendor fee.
• Provide two (2) chairs and one (1) 6-foot table.
• Market the event attract significant guest counts.
• Provide clear signage for guests and vendors.

Cozy Crafters Artisan Market

Event Date: Saturday, December 6, 2025

Event Time: 10am-4pm

Guests will stroll through lush greenery and seasonal blooms while sipping on cozy beverages and discovering handcrafted treasures perfect for holiday gifting. This family-friendly event draws a diverse crowd looking for unique, meaningful gifts and a memorable seasonal outing.

We’re seeking vendors who offer:

• Handmade or locally crafted goods
• Holiday-themed items and décor
• Art, jewelry, candles, and other giftable creations
• Seasonal treats or beverages

One-Stop Mom-Shop

Event Dates: Saturday, May 9, 2026 and Sunday, May 10, 2026

Event Time: 10am-4pm

We’re excited to bring back our beloved One-Stop Mom-Shop—and this time, it’s bigger and better with two full days of shopping and celebration! Join us as we create a vibrant marketplace where guests can shop for the perfect Mother’s Day gift, enjoy a refreshing Mom-osa, and support local artists and makers.

Whether attendees come on Saturday or Mother’s Day Sunday, they’ll be treated to a festive atmosphere filled with unique finds, great vibes, and meaningful moments. This is a fantastic opportunity to showcase your products to a diverse crowd looking to treat their moms, friends, and themselves!

Boozy Bookfair

Event Date: Friday, May 29, 2026

Event Time: 5pm-9pm

Guests will explore the lush conservatory while sipping on something sweet and browsing tables brimming with books, literary-themed gifts, and fun finds. With a huge turnout expected, this is a fantastic opportunity to showcase your products to a crowd of enthusiastic readers, gift-givers, and experience-seekers.

We’re looking for vendors who offer:

• Book-related merchandise
• Gifts and accessories for readers
• Unique, handcrafted items
• Boozy beverages or cocktail-inspired treats

Bloom and Bark

Event Date: Sunday, July 12, 2026

Event Time: 10am-4pm

Special Note: This event takes place outside. Vendors are encouraged to bring their own 10'x10' pop-up tent. Tents will not be provided.

Join us for a tail-wagging good time at Bloom and Bark, a free, family-friendly event hosted by the Botanical Gardens in partnership with Awesome Paws Rescue. This unique garden-side celebration brings together adorable adoptable pets, pet-focused vendors, delicious food trucks, and fun activities for all ages.

We’re looking for vendors who offer:

• Pet products and accessories
• Handmade or locally crafted goods
• Treats for pets and people alike
• Fun, family-friendly items, and experiences

Boozy Bookfair

Event Date: Sunday, August 30, 2026

Event Time: 10am-4pm

Guests will explore the lush conservatory while sipping on something sweet and browsing tables brimming with books, literary-themed gifts, and fun finds. With a huge turnout expected, this is a fantastic opportunity to showcase your products to a crowd of enthusiastic readers, gift-givers, and experience-seekers.

We’re looking for vendors who offer:

• Book-related merchandise
• Gifts and accessories for readers
• Unique, handcrafted items
• Boozy beverages or cocktail-inspired treats

Please note that completing this form does not guarantee the acceptance of your application. If approved, you will be sent an agreement to sign, along with an invoice. Vendor fees must be paid a minimum of 2 weeks prior to each event.

If you have any questions or concerns, please contact our Internal Events Team at connect@buffalogardens.com.