Event Facility Rental Agreement Form

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Name of contact person:* This field is required.
First Name
Last Name
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Company/Organization
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Address:* This field is required.
Street Address
Street Address Line 2
City
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Postal / Zip Code
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Country
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Main Phone Number:* This field is required.
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Alternate Phone Number:
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Email:* This field is required.
example@example.com
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Facility Requested for Rental* This field is required.
Laureate Center (401 Laureate Way)
Kannapolis Train Station (201 South Main Street)
Village Park Program Room (700 West C Street)
Swanee Theatre (200 West Ave)
Gem Theatre (111 Laureate Way)
Unsure - please contact me.
Other - please contact me.
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Type of Event:* This field is required.
Birthday/Anniversary/Graduation Party
Wedding/Baby Shower
Wedding/Reception
Class/Family Reunion
Church Service
Corporate Dinner/Gala/Banquet
Professional Training/Inservice
Business/Club Meeting
Board Meeting
Other/Not Listed (Please describe in 'Setup Requests' below)
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Type of Setup for Your Event:* This field is required.
Banquet Style (Tables and Chairs)
Theater Style (chairs only)
Classroom Style (Rows of tables with chairs)
Reception Style (No tables or chairs)
Other (Please describe in 'Setup Requests' below)
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Number of Guest(s) Expected:* This field is required.
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Requested Start Date of Event:* This field is required.
Date
Month
Day
Year
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Requested End Date of Event (if applicable):
Date
Month
Day
Year
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Time you would like to begin setup:Time of reservation and charges will begin at setup.
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Time Event Starts:What time will your guests arrive until the time your party ends?
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Time you will be done with cleanup:Time of reservation and charges will end at cleanup.
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Equipment Requested
prevnext( X )
My Bag
0
My Bag
Great Product Name
$20
Quantity:1
Size:Small
RemoveEdit
Great Product Name
$20
Quantity:1
Size:Small
RemoveEdit
Great Product Name
$20
Quantity:1
Size:Small
RemoveEdit
Great Product Name
$20
Quantity:1
Size:Small
RemoveEdit
ORDER SUMMARY
Total costUSD
Chair(s) RequestedChair covers are NOT included.
$FreeEdit
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Quantity
Round Table(s) RequestedLaureate Rounds are 72" wide. Village Park and Train Station Rounds at 60" wide
$FreeEdit
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8' Rectangle Table(s) Requested8' Rectangle tables are 42" wide
$FreeEdit
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6' Rectangle Table(s) Requested6' Rectangle Tables are 42" wide.
$FreeEdit
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Table linensTable linens will be added at an additional $2.00 per piece.
$2Edit
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Other Setup Requests:
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Will your event have food/beverages?* This field is required.
Yes
No
Unsure at this time.
19
Will you be serving alcohol at your event?* This field is required.A venue service charge of $150.00 will be added to all reservations serving alcohol.
Yes
No
Unsure at this time
20
Will your event have a DJ or Band?* This field is required.
Yes
No
Unsure at this time.
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Will your event have any other vendors on site?* This field is required.Vendors include decorators, florists, etc.
Yes
No
Unsure at this time.
22
Name of other authorized agent(s)This is another person who you give permission to make changes to your event/rental agreement. For example, a party planner, spouse, parent, or co-worker. Leave BLANK if not applicable.
First Name
Last Name
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Authorized agent contact information:
example@example.com
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Any other special needs or requests?
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Kitchen Use* This field is required.Kitchen will automatically be added if outside caterer is being utilized. $100 per day
Yes
No
Unsure at this time
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Gallery Use* This field is required.Gallery can be utilized for pre-event gatherings (such as cocktail hour) or can be utilized as buffet serving area. $100 per day
Yes
No
Unsure at this time
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Small Conference Room Use- additional fee applies* This field is required.Conference Room can be added as green room/changing space for an additional fee.
Yes
No
Unsure at this time
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Podium/ Lectern* This field is required.
Yes
No
Unsure at this time
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PowerPoint or Slide Show* This field is required.
Yes- will bring own device
Yes- will need to borrow a device
No
Unsure at this time
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Microphones* This field is required.
Yes-handheld
Yes- podium
No
Unsure at this time
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Digital Signage in Gallery- additional fees may apply* This field is required.
Yes
No
Unsure at this time
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Use of Stage (12d x 18w x 2h)- additional fee applies* This field is required.
Yes
No
Unsure at this time
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Use of Dance Floor (21d x 21w)- additional fee applies* This field is required.
Yes
No
Unsure at this time
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Podium/ Lectern* This field is required.
Yes
No
Unsure at this time
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PowerPoint or Slide Show
Yes- using own device is required (HDMI Connection)
No
Unsure at this time
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Use of Patio- additional fee applies* This field is required.
Yes
No
Unsure at this time
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Swanee staff will be in touch to discuss details.
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Gem Staff will be in touch to discuss details.
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Please help us understand your facility needs so we can assist with suggesting a facility.
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To secure an appointment to see a facility before you book it, please click here.
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Will your event be catered or have food & beverage?
Yes
No
Unsure at this time
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Who will cater?* This field is required.If a caterer is not on the City's Preferred Catering List, a certificate of insurance and health department inspection/permit may be required. For contact information on the City of Kannapolis Preferred Caterers, please contact our office.
Bringing Own/Self Catered
Chophouse 101 (preferred caterer)
Doughgirls Catering (preferred caterer)
Grate Catering Co. (preferred caterer)
Savory Moments (preferred caterer)
Southern Style Events & Catering (preferred caterer)
The Smoke Pit (preferred caterer)
Towel City Tavern (preferred caterer)
Another Company
Unsure at this time
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Will the Caterer stay on site and/or serve a meal?* This field is required.If the caterer is staying onsite, the Kitchen at the Laureate Center or Swanee Theatre will automatically be added to your reservation at an additional cost.
Yes
No - they are just dropping off prepared items.
Unsure at this time
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Other Catering Company InformationIf a caterer is not on the City's Preferred Catering List, a certificate of insurance and health department permit will be required to be submitted.
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Other Catering Company Contact Email
example@example.com
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What type of alcohol will be served at your event?
Beer
Wine
Chapagne
Spirituous Liquor
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Terms and Conditions* This field is required.
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ABC Limited Special Occasion Permit for The Laureate Center
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ABC Limited Special Occasion Permit for The Kannapolis Train Station
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ABC Limited Special Occasion Permit for Village Park
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Are you hiring a DJ or Band for your event?* This field is required.
Yes
No
Unsure at this time
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Band or DJ Company Information
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Band or DJ Company Contact Email
example@example.com
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What type of additional vendors will be on site?
Event Planner
Decorator
Florist
Photographer
Bartenders/Servers (other than caterers)
Other
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Please list "other" type of vendor here.
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Terms and Conditions* This field is required.
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Terms and Conditions* This field is required.
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Terms and Conditions* This field is required.
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Date of Signature:
Date
Month
Day
Year
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Acknowledged, Agreed and Authorized by Renter:* This field is required.
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