**PLEASE READ**
IMPORTANT INFORMATION BEFORE SUBMITTING YOUR GROUP HOUSING FORM
To be eligible to submit a group housing request for the STN convention, you must be registered for the convention and need 5 or more rooms. Please have your STN convention invoice number ready before filling out this form.
If you're booking fewer than 5 rooms, kindly make your individual hotel reservations through the housing link provided on STN's conference site. Request under 5 rooms will not be assigned a hotel through this form submission.
Please note that individual housing links will become available at a later date (towards end of October). If the links are not yet accessible, we kindly ask that you check back periodically.
Not registered? Please register for the STN convention first. You may return to this form once you have your STN convention invoice number.
NOTE: Incomplete forms or submission without a valid invoice number will not be accepted.
HOW HOUSING REQUESTS ARE PROCESSED
We are committed to providing a fair and transparent process for assigning group hotel blocks.
Hotel assignments will be made based on several factors, including:
- Available inventory at each hotel at the time of submission
- Total number of rooms & bed type requested
- Requested stay date (especially for pre-and post nights)
- The order in which completed requests are received
- Effort to accommodate a diverse mix of groups across all properties
- Matching STN registrant names on the rooming list for Embassy Suite & Marriott hotels only.
WHAT HAPPENS AFTER YOUR SUBMISSION
- STN's Conference Manager from ConferenceDirect will work with STN's hotel partners to process all group housing request and place you at one of the STN conference hotels. Please allow 1-2 weeks from initial launch as we anticipate a high volume of submission and appreciate your patience during this initial processing phase.
- After your hotel has been assigned, you will receive an email from STN's Conference Manager from ConferenceDirect introducing your assigned hotel contact and confirming your housing details.
- This email will also include important next steps regarding deposit, billing information, and final payment requirements.
- Hotel will reserve your hotel reservation and send you hotel confirmation numbers.
- All STN hotels, other than Embassy Suites and Marriott, will have up to 45 days from the date of submitting the housing request form (or until January 17, 2026, 5:00 PM PST, whichever comes first) to finalize rooming lists with actual guest names (no placeholders). Reservations containing hold names, "TBD" entries, or duplicate names will not be accepted after this deadline and will be released back to the main block.
- Both Embassy Suites and Marriott are in high demand and cannot accommodate all groups. Both hotels will require matching student and teacher names on your STN convention invoice and your rooming list at the time of submission.
- Please note that room type is not guaranteed at the time of this initial submission. Room type confirmation will occur once the final rooming list with actual guest names is submitted, subject to hotel availability.