Travel Request Form

TRAVEL REQUEST FORM

This Travel Request is meant to gather all pertinent information for your upcoming travel. Your request is due at LEAST two weeks before you take off, THREE weeks if you are requesting an advance. If there are any particular complications with your travel, please email Madison and let us know BEFORE the travel request form due date.
Name:*
Email:*
example@example.com
Dates of Travel:*
Justification and Location:*
NoYes
Input dates for personal time.
NOTE: If using personal time, pull the estimate for tickets of a departure and arrival if you had NOT used personal time (business only) on the SAME DAY you book your flight. EX. If you take personal time for three days following your conference, book your flight and list your itinerary. However, look at the booking prices for only the conference days, and send a screenshot of the itinerary for your business only conference. So you would book for April 21-28, but you will have to attach the price of a roundtrip flight from April 21-25 for it to be considered a business-only comp. If you have any questions, email Madison.
NoYes
Input What you would like advanced, if any:
Advances may not be honored if you are submitting less than 3 weeks before your travel date.
NoYes
If YES, list funding sources and amounts.
Please Add your flight itinerary and attach all flight receipts (if applicable) at the bottom. For the travel request, a general itinerary is okay. *
Please upload your flight receipts.

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ATTN: As of October 2025, UH now is highly recommending AGAINST AirBNBs. Please note that if you book an AirBNB, your reimbursement is not guaranteed (we will still do our best to get you reimbursed). If you book an AirBNB, please attach hotel comps.
Please add your hotel itinerary. *
Please upload your hotel booking.

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NOTE: Book for ONE adult in a hotel under the FAR (Federal Allowable Rate) , OR provide justification and 2 comparisons to justify why booking over Far was not possible. If using personal time in the hotel, please note that your personal days will be deducted from your full booking amount.
YesNo
If renting a car, note that you need to book an economy/compact car or provide justification / price comparison.
YesNo
If YES, list what is needed and include in your files any and all information you have regarding the purchases.
File Upload

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Please Input ANY additional expenses and attach documentation.
PI and/or Account(s) to be charged*
Attach a breakdown of percentages IF using multiple accounts.
For Students - Input Supervisor Email Address
example@example.com
Please input M&IE taken per day.
Should be Empty:

TRAVEL REQUEST FORM

Advances may not be honored if you are submitting less than 3 weeks before your travel date.

ATTN: As of October 2025, UH now is highly recommending AGAINST AirBNBs. Please note that if you book an AirBNB, your reimbursement is not guaranteed (we will still do our best to get you reimbursed). If you book an AirBNB, please attach hotel comps.