Disbanding/Merging Troop Notification Form

Completed form should be submitted to your GSMISTS Community Membership Manager within 30 days of decision to disband/merge.

Definition of a merged troop: A troop is considered merged when at least two troops combine to form one troop.

Definition of disbanded troop: A troop is considered disbanded when either new leadership cannot be recruited or girls and leaders no longer wish to participate in Girl Scouts.

Procedure:

1. Inventory troop supplies and treasury, then complete this form.
2. If the troop is disbanding, give the troop supplies to the Service Unit Director to distribute to other troops.
3. Close troop checking account and forward any remaining funds to GSMISTS. Destroy and dispose of remaining blank checks and debit cards.
4. If troop reactivates within 18 months and GSMISTS is notified and funds will be reissued to the troop.
5. If troop has merged, troop supplies, and troop account monies go with the girls’ new troop.

Service Unit:*

Troop Number:*

Troop Level:*

Number of Girls:*

Reason for disbanding:*

Troop Leader 1:*

First NameLast Name

Troop Leader 1 Phone Number:*

Please enter a valid phone number.

Troop Leader 1 Email:*

example@example.com

Troop Leader 2:

First NameLast Name

Troop Leader 2 Phone Number:

Please enter a valid phone number.

Troop Leader 2 Email:

example@example.com

Troop Funds:*

Girls are joining other troopsNone of the girls are joining other troops

Number of girls girls are joining other troops. The total funds of $ dollar amount will be transferred to the troop(s) that the girls are joining per GSMISTS Volunteer Policies & Procedures.

If none of the girls will be joining other troops, the remaining funds must be turned over in the form of a counter check payable to GSMISTS. These checks should be giving to your GSMISTS Community Membership Manager or turned in to a GSMISTS Service Center. Please include your troop number in the memo line.

The troop has used all of its funds. The bank account balance is $0 and the account is closed. Please attach proof of closure.

Account number:

Bank Address:

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code

Provide all bank statements from the date of your troop's last completed Finance Report through the month your troop is disbanding to your GSMISTS Community Membership Manager. For example, if you turned your Finance Report in during the month of June and your troop is disbanding in September you would turn in bank statements from June, July, August, and September.*

I understand

Bank Statements: