NEW - TPM Property Data Sheet

TPM Property Data Sheet
Full Rental Property Address

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code
Owner 1 Name:
Owner 1 Phone Number
What is the best email address for Owner 1 to use as login credentials for the owner portal?
Owner 2 Name: (if applicable)
Owner 2 Cell Phone Number:
What is the best email address for Owner 2 to use as login credentials for the owner portal (must be a different email address from Owner 1)?
How Many Bedrooms Does this home have
How Many Total Bathrooms
Approximate finished square footage
What year was this home built?
What School District is the home in?

What Appliances are Included? all appliances present at the property upon lease execution are required to be maintained in safe working condition at all times

Rows	Yes	No
Dishwasher
Refrigerator
Microwave
Range/oven/stove
Washer and Dryer

Other Amenities

Rows	Yes	No
Central Air Conditioning
Fireplace
Sprinkler System
Whole Home Humidifier
Tankless On Demand Water Heater
Main level Primary Bedroom
Fully fenced yard

Utility Company/water provider
Utility Company/gas provider
Utility Company/electric provider
Have you contacted the utility providers to let them know that Timberline Property Management will be a point of contact? (important, providers will not share account information with us if we are not listed on the account and typically require the property owner verify/inform them of the authorized management company).
Be certain to request an Auto Revert and to be notified of any pending shutoff for non-payment or transfer of services
Mailbox Type/Location
Please Describe 'Other' Mailbox Option:
What is the mailbox number?
If mailbox is on the property/private then enter N/A
Mailbox Cross Street
If mailbox is on the property/private then enter N/A
Who is responsible for the mailbox?
Is there a septic system? (the majority of homes are not on septic but instead are on city or municipal water/sewer)
Is there an active HOA
If yes, what is the HOA name?
What is the Name of the Community Management Company (if applicable)
Please provide contact information if possible (phone, website, etc.)
What is the HOA Email?
example@example.com
What is the HOA phone number?
Please enter a valid phone number.Format: (000) 000-0000.
Please Upload HOA Documents (CC&R's, R&R's, Notices, Etc.)

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Is trash removal included
What day is trash removal?
What else is included with HOA? (ie snow removal, landscaping care, pool, clubhouse, fitness room, etc.)
Who is currently living at the property?
Are there any keypad entry points at the property? If so, please describe where and what the code is. (ie garage keypad code is xxxx, front door keypad code is xxxx, alarm system code is xxxx, etc. )
When is the home available to start a lease?

MonthDayYear
Date
Occupied Property: How would you like to get us a copy of spare keys for the property?

Pets at the property?

Rows	Yes	No
Dogs
Cats

Maintenance Information
Does this property have more than 1 furnace
Enter the filter size(s) for the furnace(s) (if there is more than 1 furnace be sure to verify and provide the filter size for each furnace)
Has the furnace had an annual cleaning and servicing within the last 12 months?
What work do you plan to complete prior to transitioning management to Timberline?
What work would you like Timberline Property Management to complete on your behalf?
Note that any property condition standards/requirements not yet completed will be completed by TPM prior to advertising, showing, or leasing the home
Is there anything broken at your property that you DO NOT plan to fix?
Note that all appliances, sockets, remotes, keypads, garage door openers, outlets, etc. must be in working condition. If not, they will be repaired prior to or concurrent with a tenant moving into the property
Do you have any appliance or fixture warranties?
Please include warranty details
Warranty Document Upload

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I acknowledge that I may provide Timberline Property Management with my preferred vendors to use after management of the property begins. If I choose to use my own vendors, I must also complete the Owner Sourced Vendor Waiver form. I understand that for any work completed by vendors outside of Timberline’s approved network during the make-ready and turn process, a $200 charge will apply. This charge covers vetting and onboarding the vendor into Timberline’s system and conducting an inspection to verify that the work meets Timberline’s standards.
Please include contact information for any vendors you would like to continue using at the property, and their field of work (i.e. electrician, handyman, plumber, etc.) Please note that only vendors who are registered with CO Sec of State and in good standing, provide proof of insurance, and provide W9 are permitted to perform any work at the property. If your owner sourced vendor refuses to provide or does not comply with these requirements we will send one of our preferred vendors. Maintenance will not be delayed waiting for vendor documents.
Are there any unique or custom maintenance/care instructions that we need to be aware of (ie, water softener care, water filtration systems, electronic furnace filters, whole home humidifier, etc. anything that requires special care or maintenance must be listed here). Manager/tenants are not responsible for damages caused by failure to adhere to special handling or servicing needs not disclosed herein.

Owner Acknowledgements
I acknowledge that all new vacant properties, and properties between residents, are required to be rekeyed to reduce liability and increase resident safety. Rekeying will be completed once the turn process begins, and new keys will be provided. The rekey charge will be billed back exactly as charged by the vendor, typically ranging from $75–$150 depending on the number of doors. Management company may choose to replace keyed lock with digital access to control access to the property
I acknowledge that all properties under Timberline Property Management are required to maintain a landlord insurance policy with Timberline Property Management listed as Additional Insured (not Additional Interest). I understand that:Timberline cannot begin work at my property until proof of insurance is provided. If proof of insurance is not received within 14 days, my property may be auto-enrolled in Timberline’s group policy (if applicable) and the associated coverage cost will be charged back to owner monthly. I may be removed from Timberline’s policy at any time once valid proof of insurance is submitted (monthly charges cannot be pro-rated or refunded).
To get started, we require an initial owner contribution of $750 to begin service. You can electronically transfer the funds using your Owner Portal once your account is set up. If work is needed exceeding the initial owner contribution, we may request additional funds. Unused funds will establish the initial Operating Reserve
Signature
Should be Empty:

TPM Property Data Sheet

Maintenance Information

Owner Acknowledgements