Product Program Volunteer Responsibility Agreement
Is this form for you?
YES: You are a registered Volunteer that handles Troop Product and/or Troop Product Money.
NO: You are working with just your Girl Scout with Product Program money and Product.
Volunteer Responsibilities: To manage and coordinate the Product Program with your troop while providing support to the caregivers and Girl Scouts in your troop.
Attend Product Program Training for Fall Product and the Cookie Program. Training materials can be found at gsnim.org, Cookies+ tab. Training videos may be accessed via gsLearn from gsnim.org myGS tab.
Ensure that participating Girl Scouts are registered before the program start date.
Have a caregiver sign the Girl Scout Responsibility Agreement before distributing sale supplies.
Have a caregiver sign a product receipt when picking up product or giving money to the troop. Please always count together!
Collect money from a caregiver before distributing additional products. Participants should never owe for more than 40 packages of cookies at a time.
Keep accurate records of all transactions for 2 years.
Make Fall Product payments into a council bank account and email a deposit copy to frontdesk@gsnim.org.
Recognize that Cookie Program money owed to council will be obtained through an ACH process (see BIA on the gsnim.org website for ACH information).
Caregivers with an outstanding balance need submitted to Council as delinquent within seven days of the program end date. Any outstanding balance exceeding the value of 40 packages will be the responsibility of the troop.
I understand that money from any Product Program is not mine and is the property of the council and/ or troop.
GSNI-M will withhold rewards from Girl Scouts in troops with an outstanding balance until paid. Caregivers may submit receipts showing proof of payment to acquire rewards. Continued outstanding balance may result in either restricted use of funds or release from volunteer status. If volunteer is transferred to collections, a $35.00 fee plus troop profit will be added to balance owed.