Vetted Vendor Application

Allegiant Management Group is comprised of a dedicated team of property management professionals committed to delivering exceptional service and support. Our experts specialize in every aspect of property management, ensuring that property owners, investors, and tenants experience the highest standards of care. With extensive experience in managing single-family homes, townhomes, villas, condos, duplexes, multiplexes, small apartment communities, vacant homes, and HOAs across Kissimmee & Central Florida. Our team works collaboratively to provide tailored solutions that meet the unique needs of our clients. Meet the passionate individuals who make Allegiant Management Group a trusted name in the property management industry.  

At Allegiant Management Group, we pledge to cultivate trust and clarity in all we do. United by a shared vision, our team strives to redefine excellence in real estate and property management. We go beyond mere services; we provide unparalleled 'Quality Service & Peace of Mind' to our clients. In every endeavor, with every property and every client, we jointly craft a tradition of distinction.

The undersigned agrees to the following conditions:

• The vendor agrees to follow the policies and procedures when performing work for Allegiant Management Group.
• The vendor will complete and return the following forms prior to commencing any work:
  • Vendor/Broker Agreement
  • Vendor Information Sheet
  • W-9
  • Current Certificate of Liability
  • Proof of Workman’s Compensation or Copy of State Exemption Certificate
  • Business Tax Receipts for the counties/cities in which work is done
  • State Contractor License (if applicable)

Insurance

• Vendors will carry Workman’s Compensation if they have employees and will fulfill the following requirements:
  • The vendor will notify their Workman’s Compensation Company and request them to furnish Allegiant Management Group with an original certificate of insurance.
  • The vendor will furnish an original certificate of insurance for all yearly renewals.
  • The vendor will notify Allegiant Management Group if the insurance company changes.
• Vendors will carry General Liability Insurance:
  • Allegiant Management Group will not use vendors who do not carry general liability insurance and requires the vendor to carry a minimum $500,000 of general liability insurance.
  • Vendors will supply an original certificate of insurance of the current liability insurance policy.
  • Vendors will furnish an original certificate of insurance for all yearly renewals.
  • Vendors will notify Allegiant Management Group if their insurance company changes

Tax information

• Vendors will supply a social security number or EIN on a completed IRS form W9.

Workmanship

• Vendors will supply competent work and the vendor guarantees they will redo the work to the satisfaction of Allegiant Management Group if necessary.
• The work is on a “contract labor” basis and vendors understand that Allegiant Management Group does not treat any vendor as an employee of Allegiant Management Group.

Vehicles

• All vendors must supply their own vehicles.
• Vendor vehicles must be in a reasonable working condition.
• Vendors must carry appropriate insurance for their vehicles.

AppFolio (Property Management & Maintenance coordination Software)

• Vendors agree to accept work orders utilizing AppFolio.
• Vendors agree to communicate via AppFolio regarding work orders or scheduling.
• Vendors agree to submit photos of completed work through AppFolio.
• Vendors must submit all estimates and invoices through AppFolio.

Maintenance Requests

• Vendors are to notify Allegiant Management Group immediately if the problem exceeds the authorized amount on the maintenance request for approval. 
• Vendors are to call Allegiant Management Group from the property if necessary to clarify the maintenance request or to request permission to do additional maintenance they see is required. 
• NO additional work is to be done without prior authorization from Allegiant Management Group. 
• Vendors are to pay for parts for maintenance requests and Allegiant Management Group then reimburses them when the vendor submits invoices for payment. 

Maintenance Request Estimates

• Vendors are to notify Allegiant Management Group if they are aware they will be unable to offer an estimate and complete the work in a timely manner. 
• When Allegiant Management Group receives the approval or denial from the owner of the property, they will notify the vendors when to start work on the property or if the work order is completely cancelled.  

Keys

• Vendors are to be always responsible for Allegiant Management Group’s property keys. 
• Vendors are not to distribute keys obtained from Allegiant Management Group to any other party, including tenants or owners, unless otherwise directed by Allegiant Management Group. 
• The keys are to be returned to the lockbox or Allegiant Management Group promptly upon completion of work. 

Tenants

• Vendors are to be courteous and professional with tenants.
• Vendors are to be dressed appropriately when meeting with tenants. 
• Vendors are to clean up after themselves when work is completed. 
• Vendors are NOT to make comments on repairs or the condition of the property to tenants. 
• Vendors are NOT to discuss in detail the repairs with tenants. 
• Vendors are NOT to make promises to tenants unless it is within the maintenance request. 
• Allegiant Management Group requests vendors use their cell phones when calling from a tenant’s residence. However, if necessary, the vendor is to request permission to use the tenant’s telephone. 
• If tenants pose a threat, vendors are to immediately leave the property and notify Allegiant Management Group. 

Property Owners

• Vendors are to be always courteous and professional with property owners. 
• Vendors are NOT to make comments on repairs or the condition of the property to the property owners without consulting Allegiant Management Group. 
• Vendors are NOT to discuss the repairs with property owners in detail, unless requested or authorized by Allegiant Management Group. 
• If property owners request deviations from work orders from Allegiant Management Group, then vendors are to notify Allegiant Management Group immediately before proceeding. 
• Vendors are NOT to make promises to property owners, unless it is within the work order request or discussed with Allegiant Management Group and authorized by Allegiant Management Group. 

Confidentiality 

• Vendors are to keep all information regarding Allegiant Management Group, the property owners, tenants, and any other property information confidential. 

Payment

• Vendors are to submit their invoices within 15 days of completion of work.
• Vendors understand that Allegiant Management Group pays invoices on a net 30-day basis and does not pay invoices immediately.
• If Vendor requires start-up funds prior to starting a job, they must notify Allegiant Management Group right away.
• Vendors are responsible for contacting Allegiant Management Group as soon as possible if they have an error or dispute with a payment.
• Vendors understand that Allegiant Management Group works for the owner and the owner is responsible for the funds for payment to the vendor.
• At times funds may not be readily available. Prior to work beginning, Allegiant Management Group will notify the Vendor and give them the option to continue with the maintenance request acknowledging a delay in payment to them.
• Vendor understands that Allegiant Management Group must comply with any court ordered deductions from payments.
• Vendor understands that Allegiant Management Group exclusively uses ACH (Direct Deposit) for all payments.
• IF VENDOR’S INSURANCES OR LICENSES ARE EXPIRED or HAVE NOT BEEN SUBMITTED, PAYMENT WILL BE HELD BACK UNTIL A CURRENT CERTIFICATE OR LICENSE IS PROVIDED.

Disputes

• Vendors are to put all disputes with Allegiant Management Group in writing and emailed to support@amgrents.com

Drug-free policy

• The undersigned vendor understands that Allegiant Management Group requires a drug-free policy with all personnel, vendors, and tenants.
• By signing this agreement, the undersigned vendor, its employees, and/or subcontractors commit to a drug-free policy when working on the Allegiant Management Group managed properties and appointments with tenants.

VENDOR agrees that BROKER has no ownership interest in the properties managed by BROKER. VENDOR agrees that BROKER is an agent of the respective owners of the managed properties. VENDOR agrees to hold BROKER, its employees, agents and assigns harmless for any failure of any property owner to pay for services, supplies, parts, material and/or labor ordered by owner and/or BROKER on behalf of or at the request of owner. VENDOR agrees that they shall do no other work on the property other than that specifically ordered and approved by owners and/or BROKER. VENDOR understands and agrees that the Tenant(s) have no authority whatsoever to order any work to be done on the rental premises.

VENDOR agrees and affirms that it carries the proper insurance, licenses, and permits necessary to legally carry out the requested services and agrees to hold BROKER, its employees, agents and assigns harmless for any injuries suffered by or damages suffered by VENDOR, its employees, agents and/or assigns arising out of performance of the requested services. VENDOR agrees to look solely to the owner of the premises where services are performed in the event of any disputes. Owner's name and address will be provided upon request.

I agree to the terms of this Vendor Agreement with Allegiant Management Group, and have received the Allegiant Management Group Vendor Guide.

I certify that the above is true and correct to the best of my knowledge and that am an authorized company representative.

I agree that I will not hold Allegiant Management Group, Inc., its agents, employees or assigns liable for the payment for any work performed or materials provided for the properties which are or were managed by Allegiant Management Group, Inc.  

***Vendor will provide a copy of a current Certificate of Liability, Proof of Workman’s Compensation or Copy of State Exemption Certificate, Business Tax Receipts for the counties/cities in which work is done, and State Contractor License (if applicable)***

I hereby authorize Allegiant Management Group, Inc. to initiate automatic deposits to my account at the financial institution below.

Further, I agree not to hold Allegiant Management Group, Inc. responsible for any delay or loss of funds due to incorrect or incomplete information supplied by me or by my financial institution or due to an error on the part of my financial institution in depositing funds to my account.

This agreement will remain in effect until Allegiant Management Group, Inc. receives a written notice of cancellation from me or my financial institution, or until I submit a new direct deposit form Allegiant Management Group, Inc.

Please note: To protect you from potential fraud threats, eCheck transactions within the first 30 days to newly added or updated vendor/owner bank accounts will settle in 3-5 business days. If no transactions are made within the first 30 days, the first eCheck transaction will settle in 3-5 business days.